What are the responsibilities and job description for the Records Technician (PT) position at City of Beaumont, Texas?
Duties and Responsibilities
Essential Job Functions: Performs detailed data entry and quality control of police offense reports; proofs, keypunches, scans, and indexes case documents; assist citizens, insurance companies, attorneys, and other law enforcement agencies with open records request and accident reports; processes fees; prepares correction requests as warranted; responsible for confidential materials; must be proficient in Windows and O/S operating systems; collects payments and issues receipts for specified fees via a computerized cash receipting system, prepares and transports deposits; maintains confidential material; processes mail requests; takes offense non-emergency Police reports by phone and walk-ins; responsible for interpreting alarm ordinance to citizens in person and by telephone; prepares notification letters, and billing information; prepares and/or processes various reports; responds to citizen or police personnel requests; issues and maintains inventory control of Police forms and office supplies. Must be able to work in a fast-paced environment with frequent interruptions and be able to multi-task.
Other Job Functions: Performs other duties as required. Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.
Other Job Functions: Performs other duties as required. Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.
Working Conditions
Works indoors in an open office environment; exposed to dust/mites, constant noise and sometimes hostile public. Periodically required to retrieve files from various storage areas. Must be available to work any hours as needed; must be flexible; must be available to work approximately 28 hours per week.
Minimum Essential Qualifications
Knowledge: Knowledge of modern office practices, procedures and equipment; knowledge of business English, spelling and arithmetic; knowledge of the operation of a CRT or personal computer, copy machine, adding machine, cash register, shredder and imaging equipment.
Skills/Abilities: Ability to type accurately; ability to communicate effectively both orally and in writing and to understand and follow oral and written instructions; ability to perform mathematical calculations; ability to handle multiple tasks simultaneously; ability to establish and maintain effective working relationships with other employees and the general public; ability to write, speak and read the English language; ability to operate a personal computer, scanner, multi-line telephone, electronic file cabinet and copier; ability to make decisions and use independent judgment; ability to take initiative. Ability to type 30 wpm preferred.
Physical Requirements: Constantly sees, hears, and sits; frequently performs data entry, sorts, types, kneels, walks, stands, writes by hand, carries, holds, lifts, pulls and pushes object weighing up to 25 lbs. and squats; operates a calculator daily, climbs and drags objects weighing up to 25 lbs.
Education/Experience: Graduation from high school or equivalent supplemented by courses in typing and basic computer operations; two (2) years general office experience; clerical work including typing.
Skills/Abilities: Ability to type accurately; ability to communicate effectively both orally and in writing and to understand and follow oral and written instructions; ability to perform mathematical calculations; ability to handle multiple tasks simultaneously; ability to establish and maintain effective working relationships with other employees and the general public; ability to write, speak and read the English language; ability to operate a personal computer, scanner, multi-line telephone, electronic file cabinet and copier; ability to make decisions and use independent judgment; ability to take initiative. Ability to type 30 wpm preferred.
Physical Requirements: Constantly sees, hears, and sits; frequently performs data entry, sorts, types, kneels, walks, stands, writes by hand, carries, holds, lifts, pulls and pushes object weighing up to 25 lbs. and squats; operates a calculator daily, climbs and drags objects weighing up to 25 lbs.
Education/Experience: Graduation from high school or equivalent supplemented by courses in typing and basic computer operations; two (2) years general office experience; clerical work including typing.
Other
Skills test and data entry test administered. Applicant selected for hire will be subject to a polygraph for security clearance, background investigation and drug/alcohol screen test.
The City of Beaumont provides equal employment opportunities (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, The City of Beaumont will provide reasonable accommodations for qualified individuals with disabilities. To request a reasonable accommodation or other assistance contact a Human Resources representative at (409) 880-3777 or through RELAY Texas at 1-800-735-2989 or mail your request to P.O. Box 3827, Beaumont, Texas 77704.
The City may consider all related education and/or experience in determining the applicant's minimum qualifications and starting salary.
The City of Beaumont provides equal employment opportunities (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, The City of Beaumont will provide reasonable accommodations for qualified individuals with disabilities. To request a reasonable accommodation or other assistance contact a Human Resources representative at (409) 880-3777 or through RELAY Texas at 1-800-735-2989 or mail your request to P.O. Box 3827, Beaumont, Texas 77704.
The City may consider all related education and/or experience in determining the applicant's minimum qualifications and starting salary.
A part-time employee is not eligible for benefits.
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