Administrative clerk

TARGET CLOSE DATE

05 / 17 / 2024

Note : This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System.

Grade 13

The pay range for the listed pay grade varies depending on the employing agency. Click and then select the desired agency to view the pay range for that employer.

Administrative Clerks perform a variety of routine administrative and support services of limited complexity within a department.

Employees in this job class maintain department communications by answering phones and emails, maintain department calendars and schedules, and create department correspondence for internal and external customer.

Administrative Clerks provide clerical support to the department by processing mail, attending and taking notes at meetings, gathering documentation, and filing and securing records and documentation.

Work is performed in an office setting. Administrative Clerks report to a higher-level office staff member and do not have any direct reports.

TYPICAL JOB DUTIES :

Provides clerical support to a department by processing mail, maintaining office equipment, attending and taking notes at meetings, transcribing minutes, processing forms, making copies, and / or gathering documentation.

Provides service to internal and / or external customers.

Works within a database and / or hard-copy files to create and update files, research and track information, and create reports ensuring the security and confidentiality of the records are maintained.

Creates or maintains departmental communication by maintaining the public areas of a department, answering departmental phone lines or emails, tracking internal communications, maintaining departmental schedules or calendars, and creating or editing correspondences coming from the department.

Procures and / or manages inventory (i.e., supplies and equipment) to ensure the products and services are available to meet the operational needs of each department.

Generates and processes invoices and / or payments.

MINIMUM QUALIFICATIONS :

None.

PREFERRED QUALIFICATIONS :

None.

CRITICAL KNOWLEDGES :

Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.

Knowledge of appropriate citizen interactions when dealing with the public.

Knowledge of basic office equipment (e.g., telephone, smartphone, fax machine, copier, computer, calculator).

Knowledge of modern scanning and electronic imaging methods.

WORK ENVIRONMENT :

PHYSICAL DEMANDS :

Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods.

DISCLAIMER : This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.

SPECIAL ACCOMMODATIONS

Persons requiring special conditions to accommodate a disability when completing the application should contact the Personnel Board at 205-279-3500, Option 1, prior to the target close date.

AN EQUAL OPPORTUNITY EMPLOYER

The Personnel Board of Jefferson County (Personnel Board) provides a public personnel system based on merit principles. The Personnel Board strives for the constant improvement of the public service by employing and developing the best-qualified persons available.

The Personnel Board provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex, creed, religion, political beliefs, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or genetics.

Employment decisions are made by the Merit System agency where the position exists. Each Merit System agency administers its own equal employment opportunity programs in compliance with applicable state and / or federal laws and regulations.

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Last updated : 2024-05-05