Clerk-Treasurer

Job Summary: Provides administration and management direction for all financial affairs of the City under the supervision of the City Administrator. Executes moderate to complex responsibilities and statutory treasury duties as the primary fiduciary officer that encompasses budget management, capital improvement planning, supervision of accounting staff, financial report presentation, financial transactional processing, asset management, election administration, and financial records management.

Representative Duties/Essential Functions:

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position. Other job functions may be added from time to time by the City Administrator.

· Works directly with and advises the City Administrator, City Council, and department heads on financial matters and provides recommendations as appropriate.

· Manages city-wide budgeting process, calculates budget projections, assists department heads and boards and commissions with budget requests, and compiles preliminary and final budgets for a $9,000,000 plus annual budget.

· Assume City Administrator and Accountant responsibilities and duties in the absence of the City Administrator and the Accountant.

· Advises Council on initial and final city tax levy and complies with truth in taxation and related reporting requirements.

· Supervises accounting staff which includes the accountant, utility clerk and payroll clerk.

· Oversees all tasks associated with accounts payable, accounts receivables, general ledger, purchasing, payroll, and utility billing activities.

· Conducts annual performance evaluations of accounting staff and provides guidance and support to progress positive and effective work performances.

· Oversees and coordinates the election process including training, election judge selection, polling place set-up, voting equipment, absentee voting, candidate filings, and election results certification.

· Responsible for financial grant reporting, such as state bonding, Iron Range Resources & Rehabilitation grants, and other federal and state grant opportunities.

· Manages the financial planning aspects of all capital improvement programs/projects, including debt issuance and debt administration.

· Works directly with auditors during year end by preparing all required schedules, presents all financial data as required for the audit.

· Prepares and presents quarterly financial reports for Council meetings and provides other reports as requested to the Council, City Administrator, and city staff.

· Prepares and presents monthly financial reports to the Public Utilities Commission for the Water, Sewer, and Refuse departments.

· Prepares and submits various local, county, state and federal reports quarterly and annually in a timely manner.

· Responsible for overseeing and coordinating vendor contracts for the city.

· Manages the computerized accounting systems and makes recommendations for updates and/or replacements.

· Oversees spending by all departments to ensure that proper authorization was received for expenditure and ensure compliance

· Confers with state agencies and bond counsel regarding financing, including tax incremental financing (TIF) and its appropriate use.

· Monitors all cash and credit card accounts and develops and implements policies and procedures to prevent fraud.

· Maintains all fixed assets and depreciation schedules.

· Coordinates, prepares, and maintains accounting records, including grant accounting and revolving loan fund, for the Economic Development Authority.

· Represents the city at council meetings, Public Utilities Commission meetings, and other community meetings as requested.

· Acts as the record retention manager for all city records.

· Complies with directives and objectives communicated by the City Administrator.

· Communicates in a professional, respectful, and dependable manner.

Minimum Qualifications (include valid Driver’s License if required):

· Four-year degree in Accounting, Business Administration, Finance or related field.

· Five years of experience as a Finance Director, Assistant Finance Director, or similar position, which includes supervisory responsibilities.

· Experience in municipal finance and accounting is preferred, with a familiarity of municipal functions and knowledge of public finance.

· Solid understanding of accounting principles and financial management

· Ability to conduct financial research and analysis to support financial recommendations.

· Ability to master multiple software resources utilized for city financial operations.

· Ability to establish effective working relationships with City Staff, auditors, elected officials, state and county officials, and the general public.

Other Preferred Skills and Abilities:

· Master’s degree in Accounting, Finance, or Public Administration or CPA certification.

· Seven years of experience in finance supervisory responsibilities

· Knowledge of government accounting principles and fund accounting.

· Experience constructing complex spreadsheets using Microsoft Excel.

· Ability to obtain the certification of certified government financial manager

· Ability to orchestrate data, people, and materials effectively on a daily basis.

Physical Demands and Work Environment:

· Office environment that is open to the public.

· Sit for 8 or more hours per day with occasional breaks.

· Bend, stoop, squat, crouch, kneel, balance, or reach as required.

· Occasionally lift, push, or pull up to 10 lbs.

Job Type: Full-time

Pay: $90,000.00 - $100,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan

Experience level:

• 5 years

Ability to Relocate:

• Chisholm, MN 55719: Relocate before starting work (Required)

Work Location: In person