What are the responsibilities and job description for the Administrative Assistant II- Part-Time position at City of DeSoto?
Our Core Values
We LOVE DeSoto
•L- We lift up our community
•O- We take ownership of our collective performance
•V- We value and respect all employees
•E- We empower employees to grow
We LOVE DeSoto
•L- We lift up our community
•O- We take ownership of our collective performance
•V- We value and respect all employees
•E- We empower employees to grow
The purpose of this position is to provide administrative support to the department. This is accomplished by answering and screening calls; directing callers and visitors; completing routine clerical tasks; preparing meeting and agenda materials; processing documents and requests; maintaining office supplies and inventories; making travel arrangements; working with vendors; distributing mail; and maintaining records. Other duties may include scheduling and coordinating meetings and events; completing records retention activities and participating in the budget process.
- Provides receptionist support to the assigned department by receiving and screening calls; providing answers and assistance to citizens; greeting and directing callers and visitors; receiving complaints and routing them to the appropriate person or department; completing inventories and office supply orders; processing mail; and completing payment requests.
- Processes requests by receiving, reviewing and completing documents or requests for payment; working with vendors; taking and processing information and documents from citizens and staff; gathering information from employees both within and outside the department; scheduling meetings; and completing and preparing agendas or documents for meetings.
- Coordinates events and meetings by scheduling dates; working with and scheduling vendors; ordering food and supplies, setting up and breaking down rooms; and preparing and distributing materials and agendas.
- Reviews and maintains information by entering data and requests; reviewing information; researching and responding to requests for documents; ensuring confidentiality; processing or retrieving documents, permits, rentals, or other information; and conferring with other staff or departments.
- High School graduation or equivalent
- Three years of experience in the administrative support of a department
- Ability to effectively communicate, both verbally and in writing, with co-workers, the public, and elected and appointed officials
- Ability to count monies and process payments
- Skill in the operation and use of standard office software which includes databases and presentation programs, along with standard Microsoft products
Salary : $19 - $27
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