JOB SUMMARY

This person may be responsible for developing and implementing marketing efforts as it relates to events and the development and coordination of events and marketing materials.  

ESSENTIAL JOB FUNCTIONS

Parks and Recreation

• Coordinates, directs, plans, and implements departmental events.
• Develops an annual special events plan that meets departmental goals as established and builds participation and collaboration with a variety of community organizations and businesses.
• Serves as the department’s community liaison within the City of Douglasville and local area as primary contact for department events and marketing efforts.
• Prepares event budgets and execution of expense reports.
• Works with City departments, the public, and local organizations in planning and presenting events.
• Responsible for preparing a marketing plan to increase exposure within the community.
• Support event planning and preparation to include coordinating/making space reservations and other arrangements, management of the registration process, materials and supplies needed.
• Develops new events and maintains, organizes, and manages existing special events from concept to completion, ensuring efficient operations and maximum use of resources and community exposure.
• Manages the contacting and contracting of all event participants and talent including negotiation of all requirements and technical specifications, administration, and monitoring of contractual agreements.
• Assists with the development and monitoring of the annual budget; assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; assures effective and efficient use of budgeted funds, personnel, materials, facilities, and time.
• Develops and maintains event and volunteer databases.
• Recruits, organizes, and supervises volunteers for special events and other functions. 
• Assists in preparation and tracking of annual budget.
• Supports department in other duties as assigned.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

Requires a Bachelor’s degree in Communications, Public Relations, Marketing or any related field; and three (3) years of experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of general office practices and terminology
• Skilled in Microsoft office and Adobe suite
• Ability to use proper grammar and spelling
• Ability to deal courteously and tactfully with the public.
• Ability to create art work for promotional materials
• Ability to maintain effective relationships with local community groups and various city departments
• Ability to manage projects simultaneously
• Ability to operate routine office machines, including fax machines and copiers
• Ability to operate a PC, perform data entry and print documents
• Ability to provide excellent customer service to employees and vendors in person and by telephone
• Ability to work a flexible schedule to include some evenings and weekends

PHYSICAL DEMANDS

The work is light work and requires handling, hearing, kneeling, lifting, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, and walking.

WORK ENVIRONMENT

The incumbent works in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs. Works customarily and regularly off-site at trade shops and similar events.