Public Services Bureau Chief

Salary: $108,496.58 - $166,365.79/annually*

• Starting salary is dependent upon qualifications, but in most cases is no higher than the midpoint for range.

NATURE OF WORK:
This is an administrative and technical position responsible for the oversight and management of the Public Services Bureau, which consists of five divisions (Streets, Greenways, Recycling andEnvironmental, Traffic, and Forestry) a Public Services Coordinator, Administrative Lead, Solid Waste Coordinator, and a Project management Supervisor This position will actively participate in the oversight and management of the maintenance of the City streets and alleys, traffic and street
lights, signs, forestry operations, park maintenance, environmental programs, recycling operations, resource conservation initiatives, including field operations, and capital project development within the Public Works Agency. Develops and directs projects including scope, schedule, budget, design and construction; manages, directs, and provides leadership to professional staff administering assigned projects; provides leadership and direction to suppliers of construction services, materials, and equipment; acts as liaison between consultants, contractors and City officials; makes presentations to neighborhood groups and/or City Council committees, boards or commissions regarding project plans and progress. Responsible for the Bureau’s general operating budget, financial reporting and recordkeeping, personnel administration, and supervision of administrative and professional staff.

ESSENTIAL FUNCTIONS (Specific assignment will include some or all of the following): •
Provides direction to Streets, Traffic, Forestry, Greenways, and Recycling and Environmental staff to coordinate operations and activities.
• Oversees city-wide snow operations
• Manages the Dutch Elm injection program.
• Oversees the Solid Waste Coordinator and coordinates efforts with the Sustainability Coordinator to manage the solid waste contracts and CARP initiatives.
Supervises the efforts of the Public Services Coordinator to manage natural areas, tree preservation, pesticide applications, and other best sustainable practices.
• Supervises, trains, evaluates, and selects subordinate personnel; provides staff with appropriate training; monitors and evaluates employee performance; conducts performance evaluations; recommends merit increases, disciplinary action, and employment status.
• Assists in the development of the Bureau’s annual operating budget and ensures that the Bureau operates within it. Works within operating budget to establish priorities and define needs.
• Confers with administrative, technical, and maintenance staff to plan activities for maintenance of field operations, maintenance of parks, including playground equipment, site furnishings, and landscaping, sports fields, parkway trees and plantings, and recycling operations.
• Develops management tools for tracking operations and activities, utilizing appropriate computer software.
• Prepares recommendations and implements changes regarding improvement in operations or efficiency of service delivery to the Bureau’s customers and staff.
• Delegates and oversees professional staff project assignments including periodic review and performance analysis. Acts as lead coordinator of major projects to ensure appropriate
communication, keep projects on time and budget targets, and to resolve conflicts that may arise.
• Approves requisitions for equipment, materials, and supplies.
• Ensures that subordinate staff comply with administrative policies, procedures, safety rules and governmental regulations.
• Performs project management duties including development of schedules, budgets, studies,long-range plans, construction documents, and construction administration utilizing in-house staff, consultants and contractors.
• Prepares and analyzes project expenditures and financial reports to maintain effective project delivery and budgetary operation.
• Assists in tracking project schedules and maintaining record documents, keeps detailed records and accounting systems; works with Finance and other operating departments on cost and usage issues.
• Evaluates, recommends, and implements project delivery and efficiency improvements.
• Confers with the public, City staff, elected officials, consultants, and contractors in a wide variety of disciplines to resolve design and construction problems.
• Prepares requests for qualifications/proposals for professional services; evaluates proposals and contracts and drafts recommendations for contract award.
• Responds to and coordinates Bureau emergency response plans.
• Responds to and investigates aldermanic concerns.
• May prepare contract agreements in conjunction with the Agency Director and City’s Law Department as appropriate.
• Oversees maintenance and enhancement of the City’s records for properties and facilities.
• Prepares documents such as updates, memoranda, contract award recommendations, changes order recommendations, etc., for City Manager and/or City Council approval.
• May attend meetings to discuss and review plans and projects.
• May assist and coordinate with other City departments as needed in the preparation of plans, specifications, and projects.
• May design improvement projects at City properties and facilities.
• May assist with grant writing, scheduling and budgeting for various projects to obtain funding from outside sources.
• May be assigned to staff Committees, Boards, or Commissions.
• Performs other duties as assigned.

MINIMUM REQUIREMENTS OF WORK:
Must possess a bachelor’s degree in a related field and seven (7) or more years of work experience in project management, operations, and administration related to the above; ten (10) or more years of progressively responsible experience of public works functions with experience in project management, operations, and administration related to the above will be considered in lieu of a degree.
Must possess a valid driver’s license and a safe driving record.
Must possess or be willing and able to obtain a National Incident Management System (NIMS) ICS 100, 200, 300 & 400 and IS 700 and 800 Certification within 36 months of hire and maintain it as a condition of employment.
Knowledge, skills, and abilities in the following areas:
Thorough knowledge of theory, techniques and methods as applied to the implementation of public sector improvement projects.
Thorough knowledge of design concepts, contract document development, cost estimation, scheduling, and administration for construction projects.
Thorough knowledge of consultant selection process, techniques, and methods.
Working knowledge of inspectional practices and procedures in order to appropriately monitor and evaluate project progress.
Ability to communicate effectively both verbally and in writing, using appropriate grammar, spelling, composition, diction, voice control and presentation skills appropriate to the audience.
Ability to establish and maintain effective working relationships with consultants, contractors, City staff, elected officials and the general public.
Skill in directing staff, consultants and contractors to meet project goals, deadlines, budgets, and specifications including the ability to facilitate meetings and lead special project teams. Ability to review requests for payment in terms of contract compliance,
successful delivery of required services, project budget, and City practices and procedures.
Excellent problem-solving and negotiating skills.
Strong personal leadership and verbal communication skills; ability to use personal computer and software including the Microsoft Office Suite and Google Workplace.
Thorough knowledge of customer service skills, project delivery methods, communication and techniques.
Knowledge of municipal budgeting and finance.
Ability to learn, understand and incorporate City policies, resolutions and ordinances, State laws, and Federal regulations into daily activities.
Ability to work under pressure and coordinate numerous activities and groups of people who need to cooperate to achieve maximum efficiency.
Ability to give verbal direction to subordinates, and to speak extemporaneously on a variety of subjects.
Ability to work under pressure and coordinate numerous activities and groups of people who need to cooperate to achieve maximum efficiency.
Skill in assessing procedures, practices and/or policies, and in evaluating them for effectiveness and efficiency; ability to make recommendations regarding possible changes or affirmation of current status to a wide variety of audiences, both verbally and in writing.
Knowledge of theory, techniques and applications of municipal management and supervision, including operation within a unionized and non-unionized environment.
Skill in dealing with a wide variety of customers, both internal and external; ability to interact effectively and consistently with all customers.
Must have experience supervising, hiring, training, leading, motivating, and evaluating professional and diverse staff.
Ability to communicate in Spanish is desired but not required.

PHYSICAL REQUIREMENTS OF WORK:
The ability to work in a primarily sedentary position, with the ability to occasionally use force to exert up to 25 pounds. The ability to lift, carry or otherwise move objects, books, materials, etc. using up to 25 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
The employee is subject to inside and outside environmental conditions: Inside, the employee has protection from weather conditions, but not necessarily from indoor temperature changes. Outside, the employee will have exposure to hot, cold, wet, humid, and windy conditions caused by weather. The employee may come into contact with water or other liquids. The employee may also be exposed to fumes, noxious odors, dust, mist, gases and poor ventilation.
The employee may be exposed to environmental hazards including proximity to moving mechanical parts, equipment and machinery.

SUPERVISION:
Under the general direction of the Public Works Agency Director, work is performed independently within general guidelines. Much of the work is self-generated, working within the overall goals and
objectives of the Agency. The person will exercise considerable independent judgment and initiativewithin broad policy limitations. The employee usually decides the proper methods of accomplishing the goals and objectives of the work, and is responsible for completing the work in accordance with City policies and procedures.

PUBLIC CONTACT:
The employee has regular and frequent contact with division and agency employees, other City employees, elected officials, the general public; including vendors and contractors. Will have contact with employees from outside agencies including, but not limited to, the Illinois Environmental Protection Agency and Illinois Department of Natural Resources, Illinois Department of Transportation, and Cook County Highway.

SELECTION METHOD TYPE OF ELIGIBILITY LIST LIFE OF ELIGIBILITY LIST
Structured Oral Interview
N/A N/A Qualifications Assessment
To apply for this position, please apply online at www.cityofevanston.org on or before the
closing date.

Chosen candidates will be required to provide proof of licenses, certifications, and education required for this position. Candidates will also be subject to qualifying pre employment processes, including medical examination, drug/alcohol screen, employment
verification, and criminal background check.
The City of Evanston is an equal opportunity employer and ensures against discrimination in employment on the basis of a person’s race, color, sex, age, religion, disability, national origin, ancestry, sexual orientation, marital status, parental status, military discharge status, source of income, housing status, or gender identity. The City of Evanston is also committed to accessibility for persons with disabilities. Any person needing mobility or communications access assistance
should contact the Facilities Management Office at 847-866-2916 (voice) or 847-866-5095 (TTY).