Procurement Specialist/Senior Procurement Specialist

The City of Flagstaff is looking for team members who are passionate about community, innovation, and quality of life. Come be a part of this amazing community and see why the City of Flagstaff is Northern Arizona's employer of choice!  

This recruitment is for the vacancy of Procurement Specialist or Senior Procurement Specialist. Depending on your level of experience and needs of the departments, if successful, the Hiring Manager will place you in one of the available positions.  

This posting shows the description and annual wage for Procurement Specialist. For detailed information about Senior Procurement Specialist, view the job description with the link below.  
Class Specifications | Procurement Specialist Senior | Class Spec Details (governmentjobs.com) 
Senior Procurement Specialist Annual Wage: 
$57,345.60-$86,028.80

ADMINISTRATIVE DUTIES

Actively supports and upholds the City’s stated mission and values.   The Procurement Specialist position is responsible for performing a wide variety of tasks.  Duties range from routine to the most complex of procurement projects and responsibilities requiring incumbents to take initiative, make judgment calls, and make decisions for the projects/processes for which they are assigned.    
Employees of this classification are responsible for operational and process level decision making (decisions on carrying out the operations of the selected process and/or decisions concerned with the selection of a process for accomplishing work.)  In addition, employees are expected to exercise considerable judgement, initiative, and professional skills in financial administration, knowledge of acceptable purchasing practices, and coordination of projects with final project completion.

• Supervisory: This job does not have any formal supervisory responsibility. 
• Budgetary:  This job has no responsibility for budgeting. 
• Strategic Planning:  This job does not perform strategic planning.
• Policies/Procedures:  This job has no responsibility for policies and procedures. The job is responsible for carrying out tasks in accordance with established policies and procedures.   
• Compliance:  This job has full responsibility to interpret, follow, and enforce all applicable rules and regulations as it pertains to purchasing and is responsible for carrying out tasks in accordance with laws, regulations, policies and procedures.
• Council Communications:  This job has partial responsibility for Council communication including assisting with or writing staff summaries and presentations to Council (regarding recommended actions).
• Reporting:  This job is responsible for reporting to Federal/State/Local agencies as requested, including gathering information, completing reports, and assisting in addressing discrepancies in reporting.

• Provides excellent customer service to both internal and external customers.
• Determines, prepares, and processes formal procurement solicitations for goods, services, and facilitates the entire process from its inception to contract award and administration.
• Evaluates and negotiates submittals, manages contracts, manages vendors and contractors.
• Investigates and resolves purchasing related issues.
• Attend and participate in meetings as procurement authority.
• Provides educational training to end-users as well as vendors/contractors regarding the City’s purchasing process.
• Maintains, organizes, and arranges for the retention of solicitation files.
• Addresses customer needs, including ensuring appropriate communication, composure, decision making, and mediation. 
• Assists with ensuring City employees are honest, responsible, fair, highly trained, and cost conscious with their procurement. 
• Seeks educational and professional opportunities; proactively seeks input from people with differing views. 
• Assists with ensuring City employees work as a team in partnership with citizens, other agencies, and each other for a better Flagstaff, including team management and development.
• Works with others in mutually supportive relationships; offers useful feedback and identifies needs for development.
• Assists with ensuring employees solve problems creatively, open-mindedly, and professionally including creativity and innovation, initiative, planning and organizational skills, and process management.
• Actively pursues best practices to integrate with internal practices; drives to meet/exceed objectives or standards; uses project and time management skills; and is knowledgeable about internal controls.
• Assists with ensuring employees strive to be organizational leaders who serve people and guide them toward a common vision including integrity and personal character, vision, strategic execution, and change management skills.
• Acts in a direct and truthful manner; takes into account the big picture; focuses others on organizational mission and goals; and inspires others to pursue change.
• Performs related duties, as assigned.

MINIMUM REQUIREMENTS

• Associate degree in Purchasing, Business or closely related field
• Two (2) years of professional purchasing experience.
• Or any combination of education, experience, and training equivalent to the above minimum requirements.

DESIRED EXPERIENCE AND TRAINING

• One (1) years of experience in Governmental Purchasing.
• One (1) years of experience in Contract Administration.
• Two (2) years of experience in Purchasing/Materials Management.
• Experience managing routine formal solicitations  

OTHER REQUIREMENTS

• Must possess, or obtain upon employment, a valid Arizona driver’s license.
• Regular attendance is an essential function of this job to ensure continuity.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES (ILLUSTRATIVE ONLY)

• Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.  Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.  
• Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.   Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to define problems, collect data, establish facts, and draw valid conclusions. Awareness of community politics as necessary part of organizational life, the culture of the organization, and the impact of financial processes and outcomes on the organization.
• Ability to provide honest, direct, and understandable communication, control emotions when things get tough, actively seek input to make decisions, and proactively confronts and resolves conflict.
• Ability to respond promptly to customer needs, keep customer informed of progress with timely feedback, and use diplomacy and tact.
• Knowledge of own division’s application to the success of the organization.

 

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT

• While performing the duties of this job, the employee is regularly required to talk or hear. 
• The employee is frequently required to walk and sit. 
• The employee is occasionally required to stand. 
•  The employee must occasionally lift and/or move up to 10 pounds. 
• Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.  
• The noise level in the work environment is usually moderate.