Grants Administrator

POSITION TITLE: Grants Administrator (Full-Time Regular) (Contractual)
REQUISITION #: req5690
DEPARTMENT: Transfort / Parking Services
LOCATION: TRANSIT CENTER - MASON
BENEFIT CATEGORY: Contractual View Classifications & Benefits
EMPLOYMENT TYPE: Full-Time Regular
ANNUAL SALARY RANGE: $48,224.00 - 80,373.00 (Salaries are paid biweekly)
ANTICIPATED HIRING ANNUAL SALARY RANGE: $58,000.00 - 68,00.00 (Salaries are paid biweekly)
SELECTION PROCESS: Application deadline is 3:00 p.m. MT on 9/30/2022.

The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and/or an application for employment. You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile. Post-offer background check required.

The Community: The City of Fort Collins sits nestled against the foothills of the Rocky Mountains alongside the banks of the Cache La Poudre River. At 5,000 feet in elevation, residents enjoy a moderate, four-season climate, with an average of 300 days of sunshine per year. With 174,800 residents, Fort Collins is Colorado’s fourth-largest city and spans 57 square miles. With the 20 year growth projection, the City of Fort Collins is expected to reach 255,000 residents.

The first people who hunted in this region arrived approximately 11,000 years ago, and Northern Colorado remains an integral part of the traditional and ancestral homelands of the Arapaho, Cheyenne, and Ute Nations. European-American trappers and traders arrived by the early 1800s but rarely established permanent settlements. Gold and silver discoveries in the Colorado mountains in the mid-1800s and the prospect of land for farming and ranching attracted people from eastern cities and across the globe to the Colorado Territory, including what would become the town of Fort Collins; an agricultural colony that emerged from its founding days as a military fort. The expansion included the sugar beet industry's growth, which brought new residents whose descendants still live here today, including Mexican-American families from southern Colorado, New Mexico, and northern Mexico, as well as Germans from Russia. Since 1879, Fort Collins has been the home of the state’s land grant institution, Colorado State University, which currently enrolls 34,000 students. Along with the university, the city’s major high-tech and manufacturing companies and breweries attract new residents from all over the country and world. The community’s overall social diversity continues to grow.

There are abundant outdoor recreation opportunities available to the many residents who enjoy healthy lifestyles. The nearby Horsetooth Reservoir is a key attraction, as is the Cache La Poudre-North Park Scenic Byway. The Downtown district provides many venues for live music, shopping, dining, and nightlife within the city. Fort Collins is widely considered the Craft Beer Capital of Colorado. The City has a strong appreciation for arts, culture, and entertainment. Various national organizations and magazines recognize Fort Collins as one of the best places to live in the nation.

The City’s long list of acknowledgements includes:

• No. 2 Best Tasting Drinking Water in North America: American Water Works – June 2021
• No. 5 Best Remote-Ready Cities: Livability.com Jan 2021
• Top 30 Creative Small Cities: CVSuite – May 2020
• No. 18 Safest Cities in America: SafeWise – April 2020
• No. 1 Best Place to Live: Livability.com March 2020
• No. 9 Most Fitness Friendly Places: SmartAsset – Dec 2019
• No. 7 Safest Driving Cities: Allstate – June 2019
• No. 4 Best U.S. Cities to Raise a Family: MarketWatch – April 2019
• No. 9 Best Performing Cities: Milken Institute – Jan 2019
• No. 3 U.S. Cities with Highest Economic Confidence: Yahoo – Nov 2018
• No. 2 Brain Concentration Index: Bloomberg – Nov 2018
• No. 1 City in America for Cycling: PeopleForBikes-May 2018
• Outstanding Achievement in Local Government Innovation Award: Alliance for Innovation-April 2018
• The Malcolm Baldrige National Quality Award-Nov 2017
• 18th Best City for Career Opportunities: SmartAsset – Sep 2017
• 3rd Best College Town to Live in Forever: College Ranker – July 2017
• 25 Best Towns Ever: Where to Live Now: Outside Magazine – June 2017
• No. 1 Stable and Growing Housing Market: Realtor.com-June 2017
• 11th Happiest City in America: Yahoo! Finance - March 2017
• No. 9 Top 150 Cities for Millennials Report: Millennial Personal Finance - Feb 2017
• No. 2 Best Cities for Small Business Owners: ValuePenguin – Feb 2017

Why Work For the City of Fort Collins?

• Medical, dental, vision (for self, spouse, children) – eligible on the 1st of the month following date of hire
• Paid vacation, paid holidays, and sick
• Retirement company contributions – after 6 month probation period and immediate vesting
• Flexible spending: Medical expenses FSA, dependent FSA or both
• Employee Assistance Program: counseling, legal, financial assistance
• Life insurance, short-term and long-term disability
• Wellness program, workout facilities
• Employee/family onsite health clinic
• Personal & professional learning opportunities including supervisory and leadership development; plus career mobility
• Collaborative work environment

SUMMARY:

Identifies appropriate funding sources for capital projects through federal, state and local grants.

This is a contractual and funded for four years. The position may transition to a classified permanent position.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.

• Establishes a process for research of grant opportunities and seeks out sources of grant funds that might help Transfort accomplish its mission and long term goals.

• Writes grant applications and works with funding agencies and the MPO to expedite the awareness of grant funding.

• Prepares grant funded capital budgets, and assists in the development of the operations budget

• Advises and supports the work of the Financial Analyst in monitoring grant funded projects to ensure that costs incurred are eligible under grant terms and allowable under 2 CFR part 200.

• Coordinates with the Federal Transit Administration (FTA) to prepare grant applications, obtain funding approvals and prepare grant progress reports.

• Administers FTA financial and project management requirements for approved projects.

• Monitors expenditures on grants, overseeing and evaluating grant usage and developing methods to transfer money within grants to insure full utilization of FTA money.

• Monitors technical oversight of grant funded projects

• Coordinates with Financial Analyst to ensure timely and appropriate drawdown of federal funding.

• Develops, prepares and submits grant revision amendments and close-outs to FTA.

• Administers state award programs and works with project managers to ensure timely accounting and reporting. Updates and executes capital transfers for local funding and sets up local funding awards in accounting system as needed.

• Consults and renegotiates with funding agencies and project managers to revise the scope of work, budget, and timelines to maximize use of grant resources.

• Works with Compliance Specialist to oversee grant expenditures, usage, and compliance.

• Coordinates periodic funding agency audits and prepares responses to findings.

QUALIFICATIONS

The requirements listed below are representative of the knowledge, skills, and abilities required to perform the necessary functions of this position.

KNOWLEDGE, SKILLS, AND ABILITIES

• Thorough knowledge of FTA regulations regarding grant proposal and application procedures. Knowledge of FTA funding eligibility guidelines, Formula v. Discretionary funds and the transfer of funds between projects.

• Knowledge of FTA publications including Federal registers.

• Knowledge of State regulations regarding grant proposals, application procedures, oversight and procurement requirements.

• Proficiency in scope change requirements and Grant Management Information Systems.

• Ability to communicate effectively, orally and in writing.

• Ability to research and analyze data with close attention to detail.

• Ability to use sound judgment.

• Ability to manage time and workload effectively which includes planning, organizing, and prioritizing with attention to details.

• Ability to establish and maintain effective working relationships with others as necessitated by the work.

• Skill in the use of computers and associated programs, applications and databases necessary for successful job performance.

EDUCATION and EXPERIENCE

Possession of a bachelor’s degree in planning, business or public administration, accounting, finance, or a related field and three years of experience working with state and federal grants, or an equivalent combination of training and experience.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, financial reports, legal documents, technical manuals/procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information to top management, public groups, and/or boards of directors. Ability to respond to common inquiries or complaints from customers and/or vendors.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

CERTIFICATES, LICENSES, REGISTRATIONS

• Valid driver’s license.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk and use hands to finger, handle, or feel. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee would encounter while performing the essential functions of this job.

While performing the duties of this job, the employee is exposed to a normal office environment. The noise level in the work environment is usually moderate.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call (970) 221-6535 for assistance.

Notice Regarding Medical and/or Recreational Marijuana Use:
Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.

The City of Fort Collins is an Equal Opportunity Employer. Applicants are considered for positions for which they have applied without regard to gender (regardless of gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic information, pregnancy or other characteristics protected by law. For the purpose of this City policy “sexual orientation” means a person’s actual or perceived orientation toward heterosexuality, homosexuality, bisexuality.

BACKGROUND CHECK REQUIRED.

Note: Some information in your application may be public information under the Colorado Open Records Act.