Library Programs Assistant II

PROGRAMS ASSISTANT II
Reports To: Programs Coordinator

Department: Library

Established: 3/2012

Revised: 9/2020

FLSA Designation: Non-Exempt

Pay Grade: 5

Summary
This position is responsible for assigned programs and outreach. Latitude is granted for the exercise of independent judgment and initiative.
Essential Duties and Responsibilities

• Responsible for planning and coordinating programs assigned by the Programs Coordinator
• Promotes literacy and the use of the Library though creating and conducting programs;
• Creates and distributes marketing materials such as leaflets, posters, flyers, newsletters, and e-newsletters;
• Creates and distributes marketing for programs;
• Stays abreast of current trends in library programming and education;
• Ensures programs support the Library’s mission, strategic goals, and values;
• Provides outstanding customer service;
• Creates re-occurring small scale programs, and assists in creating special large scale programs;
• Assists in coordinating outside agencies for programs;
• Assists in providing outreach to Garden City residents;
• Develops curriculum for programs, purchases supplies, sets up tables, chairs, and equipment, and leads events;
• Records and reports program participation statistics to the Programs Coordinator;
• Assists with inventory of department books, supplies, and materials;
• Provides support and supervision of volunteers when the Programs Coordinator is not present;
• Assists in the creation and proof reading of the newsletter, e-newsletter, and other marketing materials;
• Creates and displays marketing materials for assigned programs;
• Creates and submits social media posts to Programs Coordinator;
• Submits assigns programs to online community calendars;
• Periodically works the Help Desk to supplement staff shortages and understand patron needs and interests;
• Performs all work duties and activities in accordance with City policies, procedures, and safety practices.

Other Duties and Responsibilities

• Performs other duties as required

Acceptable Experience and Training

• High school diploma or GED equivalency is required and some college or business school with library or computer classes is preferred;
• At least two (2) years general library experience is required; or
• Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

Special Qualifications

• Idaho driver’s license may be required.

Knowledge, Skills and Abilities
Knowledge of:

• Computer software necessary for the creation of marketing materials
• Basic design principles
• Current digital and social trends
• Fundamental library principles, objectives, methods, materials, and practices;
• Library programming trends and innovation
• English grammar, spelling, and punctuation;
• Operation of standard office equipment, a computer, and job-related software;
• Library circulation operations, including automated circulation and Personal Access Catalog (PAC) and operation of specialized library computer processing systems;
• Current office practices and procedures;
• Public relations and interpersonal communication methods, techniques, and objectives;
• Customer service techniques and objectives.

Ability to:

• Communicate and motivate via written media
• Communicate professionally via social media
• Follow written and oral instructions;
• Listen to and comprehend patron requests;
• Learn and apply City library policies and procedures;
• Portray to the Library as top-notch professional organization
• Create professional marketing via print and digital sources
• Conduct programs that inspire life-long learning, advance knowledge, and strengthen our community
• Establish and maintain effective communication and working ;
• Work independently and as a team member;
• Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;
• Operate a computer system used for circulating books and library materials;
• Operate standard office equipment;
• Work a flexible schedule;
• Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks in a timely manner;
• Communicate effectively both orally and in writing.

Essential Physical Abilities Sufficient personal mobility, flexibility, stamina, and agility, with or without reasonable accommodation, which permits the employee to lift and move up to 35 pounds, stand or sit for extended periods of time, maneuver heavy book carts, and to work in a library environment; Sufficient clarity of speech and hearing, with or without reasonable accommodation, which permits the employee to discern verbal instructions, communicate effectively on the telephone and in person, and to hear sounds within the normal range of conversation;
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• Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions and sort and catalog a variety of books, written documents, and materials;
• Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate standard office equipment, computer equipment, and other specialized library equipment.
• Jobs in this class require performing repetitive hand movement in gripping, fingering, and hand/wrist/arm movements. Related job tasks may require walking, standing, sitting, lifting, stooping, squatting, kneeling, bending, crouching, pushing, grasping, and reaching.

Job Type: Part-time

Pay: From $18.15 per hour

Education:

• High school or equivalent (Preferred)

Experience:

• Library: 2 years (Preferred)

Work Location: In person