Payroll Specialist

Perform a variety of highly responsible, confidential, technical and complex duties for accumulating payroll information, computing, and distributing payroll information. Manage and maintain updates to computerized payroll software for compliance with each bargaining union contract and personnel rules. Perform a variety of confidential and methodological duties related to payroll for multiple city departments including the Finance Director and City Administrator.

Essential Functions

Administer, update and maintain all changes in the payroll system for employee records including new hires, terminations, etc.

Prepare confidential reports for union negotiations, payroll budget forecasts and next year payroll budget information. Accountable for the City Payroll budget, updating information from bargaining unit contracts and providing cost estimates for new FTEs. Assist Department Directors and City Administration on payroll budget preparation.

Coordinate and oversee training on computer software when implementing new payroll procedures and policies as needed.

Reconcile, prepare and oversee the submission and payments for payroll-related bills, to employee benefit providers.

Prepare audit work papers and various reports for City, Electric Utility, Water Utility, worker's compensation and IRS audits.

Verify, complete and certify salary and employment history requests from multiple sources.

Set up and develop all job positions within the payroll system including verification of accruals, pay and deduction codes of each job position in salary ordinance and bargaining union contracts.

Calculate employee final pay, benefits and deductions related to union status, termination, resignation and/or retirement for Human Resources Department.

Calculate retro pay, deductions, premium calculations and contract buyouts as related to each union contract and personnel rules.

Oversee maintenance of the City payroll software to reflect rules and regulations of each bargaining union contract and personnel rules.

Responsible for communication with, calculation and distribution of semi-monthly pension benefits to retired Police and Fire City employees and beneficiaries.

Work directly with Union Stewards and Presidents to implement, deduct and report union dues.

Review accuracy of biweekly time sheets verifying hours of pay and accruals used in compliance to each union contract and personnel rules.

Calculate and apply confidential employee garnishments, child support withholdings and federal and state tax levies in compliance with laws and regulations.

Responsible for the completion of 941 payroll taxes and state reporting requirements.

Responsible for the completion and filing of all required tax forms including W-2, W-4P, and 1099-R.

Publish the Annual Salary publication according to Section 19-1102 of the Nebraska State Statutes.

Maintain copies of all union agreement and salary ordinances.

Display honest, trustworthy, and ethical behavior when dealing with internal and external customers.

Establish and maintain cooperative working relationships with those contacted in the course of work, in a professional, confidential manner.

Regular attendance that is punctual and dependable is required.

Prepare bi-weekly payroll.

Review payroll related law changes to stay in compliance with federal and state agencies.

Perform related duties as assigned.

Qualifications

Supplemental Information

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Six (6) years of increasingly responsible professional accounting experience, preferably payroll related accounting experience.

Knowledge of Munis/Tyler/Enterprise ERP/Executime/Time & Attendance preferred but not required.

Training:

Bachelor's degree preferred from an accredited college or university with major course work in accounting, finance, or a closely related field.

License or Certification: