Court Administrator

Performs managerial-level quasi-judicial administrative work. He/she functions as the senior level Municipal Court executive officer to the Judge. The Court Administrator assumes responsibility for planning, scheduling and coordinating the activities of the court and oversees the assistant court administrator and the deputy court clerks, and acts as liaison between defendants, police department, and prosecuting attorney. The Court Administrator performs their duties with limited supervision and a considerable level of discretion. 

• Assist the Judge in the discharge of his/her duties and relieve him/her of all administrative duties possible, including the preparation of court orders for the signature of the Judge.
• Administer the court’s office, which includes all pre-court and post-court processing.
• Assist the Judge in all Court trials and pre-trials.
• Oversee the participation of the Court in the annual state-wide Warrant Roundup.
• Oversee and/or ensure the maintenance of accurate records.
• Establish procedures to ensure constant knowledge and progress of cases together with full accounting for money transactions.
• Oversee the preparation and management of the Municipal Court department budget.
• Lead interdepartmental court team that deals with Court-related issues, including building relationships with Police, Code Enforcement and Legal to carry out the functions of the Municipal Court.
• Oversee and/or ensure the preparation of required monthly, quarterly and year-end reports.
• Oversee and/or ensure the proper and efficient management of all court correspondence.
• Oversee and/or ensure the preparation of trial calendars and court call sheets.
• Oversee and/or ensure the maintenance of court dockets.
• Maintain familiarity with legislative changes and updating court forms and court procedures and court personnel.
• Serve as the Court’s contact with the public and with party litigants as appropriate.
• Sign or countersign court documents and process as required.
• Administer Oaths when necessary.
• Work with the Presiding Judge when necessary, regarding changes to municipal court fees and fine schedules.
• Oversee and/or ensure the preparation of cases for court; subpoena witnesses; prepare complaints and dockets; communicate with prosecuting attorney.
• Administer the Failure-To-Appear program.  Ensure accurate information is reported to Texas DPS.
• Oversee and/or ensure the review of financial records of Court fines and fees collected; ensure accuracy of daily posting to General Ledger.
• Oversee and/or ensure the preparation of the warrant schedule for the Judge’s signature and deliver documents to the Police Department.
• Oversee and/or ensure the preparation of monthly and annual reports to the Department of Public Safety, or other state or federal agencies as required by state or federal statutes.
• Work closely with the Police Department regarding warrant status on a daily basis.
• Oversee and/or ensure the maintenance of records for the Court Bond account activity to include but not limited to posting and submitting a balanced report to the finance department all payment of fines and court costs received.
• Oversee and/or ensure the appropriate preparation of appeals to the County Court when necessary.
• Oversee and/or ensure the accurate preparation of court personnel time sheets for payroll department.
• Stay current with legislative changes as well as attorney general opinions and their relationship to court, update computer for legislative change in laws, policy, and attorney general opinions.
• Oversee and/or ensure effective working relationship with collection agencies in collecting delinquent fines.
• Be able to perform any of the duties of the Deputy Court Clerk as required.
• Oversee and/or ensure the maintenance of the Municipal Court website.
• Responsible for the overall direction, coordination, and evaluation of a department or function. Performs supervisory responsibilities in accordance with the organization's policies and applicable laws.
• Supervise one or more direct reports, including interviewing, hiring, and training employees; planning, assigning, and directing work, appraising performance, rewarding and disciplining employees, addressing complaints and resolving problems.
• Perform any other duties as required.

Required Education and Experience

AND,

OR,  

Required Certificate and Licenses

Preferred Qualifications

• Master's degree in a related field from an accredited college or university. 
• Six or more years related experience or training.

• Ability to communicate effectively both verbally and in writing.
• Ability to follow detailed verbal and written instructions.
• Ability to read and interpret documents such as procedure manuals.
• Ability to communicate with other employees and the general public in a courteous and diplomatic manner.
• Skill in handling multiple tasks and prioritizing.
• Analyze situations and adopt quick, effect, and reasonable courses of action. 
• Knowledge of methods and techniques of scheduling work assignments; methods and techniques for record keeping and report preparation and writing.
• Skill in directing the activities of a complex and diverse organization.
• Skill in using computers and related software applications.
• Skill in data analysis and problem solving.
• Ability to plan strategically.
• Ability to plan and schedule operations.
• Ability to develop and maintain effective working relationships with City employees, the public, elected officials, and boards and commissions. 

While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands to handle and feel items, reach with hands and arms, talk, and hear. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. 
 
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job.  They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. 

Job offer and continuation of employment with the City of Leander is contingent upon:

• Proof of education, certification(s) and experience as listed on the employment application based on the job posting requirements.
• Satisfactory results from a pre-employment criminal history background and driving record check.
• to work in the United States without sponsorship. *
• Compliance with the  for male US citizens and immigrants, who are ages 18-25.

*The City of Leander participates in E-Verify! Information from each new employee’s Form I-9 will be provided to the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) to confirm work authorization. 

The City of Leander is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability or genetic information in employment. 

Applicants should communicate requests for disability-related accommodations during the application process to our Human Resources Department at  or 512-528-2708. Deaf and hard of hearing applicants may contact our office via Relay Texas at 7-1-1 or 1-800-735- 2989 (TTY/TDD).

Salary : $71,781 - $86,137