Human Resources Coordinator

Generalist Duties:

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  Manages the city’s hiring processes for certain departments, including use of application software throughout the entire process. Includes job posting, recruitment, application verification, interviews, drug and physical screenings, and official offers of employment.
• Completes all onboarding processes and new employee orientation, using application onboarding software.
• Ensures compliance with I-9s, e-verify and other legal requirements, as well as auditing and filing all forms in compliance of current requirements.
• Performs employee exit and termination procedures.
• Performs pay rate changes and other employee changes in HRIS, and audits all work for accuracy.
• Tracks all employment action data for decision-making (job requisitions, exits, pay changes, etc.).
• Processes performance evaluations, EEO actions and data.
• Manages employee files and records, and provides timely verification of employment, and validates approval of such requests.
• Works closely with Director and Team, keeping Director informed of status of processes and issues.
• Assists with planning and coordinating HR/Employee events.
• Completes various projects, reports and assignments from the Director and Senior Coordinators.

• Tuition Program – Assists with management of the tuition reimbursement program.
• Ethics Program – Assists with management of the requirements and procedures for Statement of Economic Interest reporting to the Alabama Ethics Commission.
• Surveys – Works with the Director and staff to complete compensation and benefit surveys.
• Benefits – Serves as Backup for all Benefits processing and develops and tests documentation for all key procedures for standardization and sustainability.
• HRIS – Serves as Backup for HRIS system procedures (setup, testing documentation of key procedures, developing reports, etc.) for standardization and sustainability.

• Normal office working conditions.
• Job may require occasional work beyond 8 hours in a workday, or on weekends.
• Job entails frequent interruptions and, at times, high volume.
• Must be able to work on many projects/processes simultaneously at a high level of accuracy and consistency.
• Strong performance record and background required due to accessibility to records, property, employees and public.
• Current driver’s license and strong driving record desired and records may be routinely checked by the City.

• Four-year degree in Human Resources, Accounting, Business or related field preferred; or minimum of five years working in a full time Human Resources position, performing some of the duties of the position.
• Experience with HRIS/Payroll systems, making pay and benefit changes.
• Experience with electronic application systems for the hiring procedures and onboarding.
• Experience following, interpreting, and explaining related employment policies and requirements.
• Experience running reports in HRIS.
• Experience setting up electronic candidate application systems
• Experience documenting procedures and training other in using HRIS and electronic application systems.

Specific Job Skills:

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  Strong HRIS and Application Software knowledge and pay system skills, and ability to stay up to date with system changes.
• Skilled at making pay and deduction changes in the HRIS/Payroll system.
• Skill working with electronic application software.
• Skill documenting procedures and training others in using the software.
• Knowledge of principles, practices, and methods of modern personnel administration.
• Skill in compiling correspondence and tracking various applicant and employee data, including an advanced level of competency with Excel, Word, and e-mail skills also highly preferred.
• Skill in electronic file management and retrieval.
• Skill in verbal and written communication for responding to public inquiry and writing advertisements and various correspondence and procedures.
• Skill in maintaining a high volume of employee and applicant records in an organized, consistent, and accurate manner.
• Skill in the auditing processes to ensure consistency and accuracy of HR records.
• Skill in designing and maintaining repeatable, consistent, and accurate processes, including documenting and standardizing processes.
• Skill in time management, project management, organization, and prioritization skills.
• Skilled at multi-tasking and managing multiple deadline-oriented priorities.
• Strong analytical, technical, and problem-solving skills.
• Skilled at making timely process improvements.
• Ability to establish and maintain effective professional working relationships and to work as a small productive team for team success.
• Ability to maintain confidential and/or sensitive information, to exercise the utmost discretion, and to support management direction for the Department.
• Ability to keep up to date with changing Human Resources policies, requirements, and modern processes.
• Exceptional attention to detail, follow-up skills and ability to work with minimal amount of supervision.

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, stooping, walking, bending, or crouching.
• The employee frequently lifts light and occasionally heavy objects.
• The employee is exposed to machinery with moving parts.
• Employee must communicate verbally with employees and public.