What are the responsibilities and job description for the Purchasing Agent position at City of Marietta, GA?
Job Description
This classification requires considerable procurement experience, initiative and independent judgment. Coordinates and executes the most difficult and unique purchasing transactions. Negotiate, execute and manage procurements of moderate to high value, risk and complexity in accordance with policies and procedures. Ensure under the Georgia E-Verify law all contracts, purchase order documents and contractors are in compliance with the law. Coordinates and resolves issues affecting procurements, deliveries, quality, pricing, discounts, etc. Support on-site and off-site proposal activities and assignments. The Senior Procurement Agent has two distinctive areas of expertise. This is third in a series of three classifications and is distinguished from the Procurement Agent in that the purchasing transactions negotiated contain significant financial impact.
Processes the most difficult and unique purchasing transactions following state and federal statutes, while adhering to Marietta City Code and Purchasing Manual policies and procedures.
Identifies and selects vendors to procure technical commodities meeting criteria of price, quality, quantity, availability, and delivery dates and places orders.
Secures/analyzes quotations, negotiates prices & terms with suppliers. Interviews vendors, maintains vendor records including performance history, product catalogues, and attends vendor demonstrations of new products to establish primary and secondary vendors. Resolves vendor grievances, disputes or claims against the City/BLW. Maintains appropriate vendor relations and explains City/BLW purchasing policy and procedures.
Analyzes departmental purchase requisitions for completeness and accuracy of information. Contacts department or initiator to clarify and complete information. Determines method needed to process requisition such as bid, request for proposal or blanket contract.
Develops and refines highly complex technical bids and specifications. Negotiates contracts and bid proposals.
Writes and distributes bid invitations or requests for proposal, receives and analyzes quotes, bids, and proposals, and awards the contract.
Initiates requests for qualifications, requests for information and requests for quotes based on specifications presented.
Establishes blanket purchase contracts utilizing vendor unit pricing and term of contract limitations.
Ensure under Georgia E-Verify Law all required documents adhere to state law. When necessary must verify accuracy of contractors information with the Department of Audits and Accounts in the State of Georgia to avoid possible penalties or fines against the City.
Monitors the maintenance of records regarding pricing, product information and ordering of materials. Makes appropriate modification to commodity records based on vendor/manufacture descriptions while adhering to our specifications.
Prepares awarded contracts for Procurement Manager"s review and approval.
Interprets and communicates purchasing procedures and policies to all City/BLW departments, vendors.
Retains knowledge of purchasing policies, procedures and government regulations affecting purchases, and is prepared to convey this information to city personnel and vendors.
May lead or supervise the activities of others, in absence of the purchasing manager.
Knowledge, Skills and Abilities
Preferred Requirements -
Knowledge of the purchasing process from the issuance of bid or proposal to the award of purchase order or contract including on-going contract administration.
Knowledge of all laws relating to public purchasing and ability to learn and apply the City/BLW purchasing codes.
Evaluate all bid proposals which requires the application of life cycle costing, economic order analysis, reorder quantity analysis, and present/future worth analysis. Knowledge of purchasing trends and indexes.
Prepares and awards weekly bid for BLW warehouse inventory, insuring cost, quantity and delivery are met by vendors.
Work directly with proposal teams to help develop accurate Bills of Materials and negotiate with key suppliers for highly competitive pricing
Employee must have ability to negotiate with vendors to make order adjustments or substitutions, and in scheduling deliveries which meet the employees' needs while staying within budgetary constraints.
Ability to maintain effective working relationships with Department Managers and City/BLW employees.
Knowledge of the materials, products, and the commodity markets in assigned areas of specialization.
Establish good relationships with vendors to ensure their strong support required to meet the company's demand.
Review with vendors on parts quality issues and ensure that corrective and preventive actions are taken by vendors.
Plan, negotiate and coordinate with suppliers to ensure timely delivery of parts in order to support production schedules.
Handle escalation such as parts shortages and customer satisfaction.
Support sourcing of new parts by recommending qualified suppliers to supply chain management. Work closely with internal customers to communicate procurement status.
Knowledge of accounting methods and procedures.
Ability to prepare accurate records and reports.
Ability to communicate effectively both verbally and in writing. Ability to compose business letters.
Ability to work under pressure.
Ability to work in a team environment. Must have excellent PC skills to include knowledge of MS WORD, EXCEL, and ability to learn other purchasing related applications.
Graduation from an accredited 4 year college with a degree in Finance, Business/Public Administration, or closely related field and four years related purchasing experience or an equivalent combination of education and experience.
CPPB certification preferred, but not required or can obtain through work/study program. (after working test period)
Disclaimer
Successful candidates are required to submit to drug screen & background inquiry.
This classification requires considerable procurement experience, initiative and independent judgment. Coordinates and executes the most difficult and unique purchasing transactions. Negotiate, execute and manage procurements of moderate to high value, risk and complexity in accordance with policies and procedures. Ensure under the Georgia E-Verify law all contracts, purchase order documents and contractors are in compliance with the law. Coordinates and resolves issues affecting procurements, deliveries, quality, pricing, discounts, etc. Support on-site and off-site proposal activities and assignments. The Senior Procurement Agent has two distinctive areas of expertise. This is third in a series of three classifications and is distinguished from the Procurement Agent in that the purchasing transactions negotiated contain significant financial impact.
Processes the most difficult and unique purchasing transactions following state and federal statutes, while adhering to Marietta City Code and Purchasing Manual policies and procedures.
Identifies and selects vendors to procure technical commodities meeting criteria of price, quality, quantity, availability, and delivery dates and places orders.
Secures/analyzes quotations, negotiates prices & terms with suppliers. Interviews vendors, maintains vendor records including performance history, product catalogues, and attends vendor demonstrations of new products to establish primary and secondary vendors. Resolves vendor grievances, disputes or claims against the City/BLW. Maintains appropriate vendor relations and explains City/BLW purchasing policy and procedures.
Analyzes departmental purchase requisitions for completeness and accuracy of information. Contacts department or initiator to clarify and complete information. Determines method needed to process requisition such as bid, request for proposal or blanket contract.
Develops and refines highly complex technical bids and specifications. Negotiates contracts and bid proposals.
Writes and distributes bid invitations or requests for proposal, receives and analyzes quotes, bids, and proposals, and awards the contract.
Initiates requests for qualifications, requests for information and requests for quotes based on specifications presented.
Establishes blanket purchase contracts utilizing vendor unit pricing and term of contract limitations.
Ensure under Georgia E-Verify Law all required documents adhere to state law. When necessary must verify accuracy of contractors information with the Department of Audits and Accounts in the State of Georgia to avoid possible penalties or fines against the City.
Monitors the maintenance of records regarding pricing, product information and ordering of materials. Makes appropriate modification to commodity records based on vendor/manufacture descriptions while adhering to our specifications.
Prepares awarded contracts for Procurement Manager"s review and approval.
Interprets and communicates purchasing procedures and policies to all City/BLW departments, vendors.
Retains knowledge of purchasing policies, procedures and government regulations affecting purchases, and is prepared to convey this information to city personnel and vendors.
May lead or supervise the activities of others, in absence of the purchasing manager.
Knowledge, Skills and Abilities
Preferred Requirements -
Knowledge of the purchasing process from the issuance of bid or proposal to the award of purchase order or contract including on-going contract administration.
Knowledge of all laws relating to public purchasing and ability to learn and apply the City/BLW purchasing codes.
Evaluate all bid proposals which requires the application of life cycle costing, economic order analysis, reorder quantity analysis, and present/future worth analysis. Knowledge of purchasing trends and indexes.
Prepares and awards weekly bid for BLW warehouse inventory, insuring cost, quantity and delivery are met by vendors.
Work directly with proposal teams to help develop accurate Bills of Materials and negotiate with key suppliers for highly competitive pricing
Employee must have ability to negotiate with vendors to make order adjustments or substitutions, and in scheduling deliveries which meet the employees' needs while staying within budgetary constraints.
Ability to maintain effective working relationships with Department Managers and City/BLW employees.
Knowledge of the materials, products, and the commodity markets in assigned areas of specialization.
Establish good relationships with vendors to ensure their strong support required to meet the company's demand.
Review with vendors on parts quality issues and ensure that corrective and preventive actions are taken by vendors.
Plan, negotiate and coordinate with suppliers to ensure timely delivery of parts in order to support production schedules.
Handle escalation such as parts shortages and customer satisfaction.
Support sourcing of new parts by recommending qualified suppliers to supply chain management. Work closely with internal customers to communicate procurement status.
Knowledge of accounting methods and procedures.
Ability to prepare accurate records and reports.
Ability to communicate effectively both verbally and in writing. Ability to compose business letters.
Ability to work under pressure.
Ability to work in a team environment. Must have excellent PC skills to include knowledge of MS WORD, EXCEL, and ability to learn other purchasing related applications.
Graduation from an accredited 4 year college with a degree in Finance, Business/Public Administration, or closely related field and four years related purchasing experience or an equivalent combination of education and experience.
CPPB certification preferred, but not required or can obtain through work/study program. (after working test period)
Disclaimer
Successful candidates are required to submit to drug screen & background inquiry.
Salary : $21 - $24
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