Print, Graphics, and Mail Coordinator

A Print, Graphics, and Mail Coordinator is a journey-level classification responsible for overseeing the day-to-day operations of the citywide print, graphics, and mail services area.  This includes supervising the Mail and Print Services staff.  Responsibilities include:  bidding out printing and related services to vendors, editing pre-designed graphics work, professional-level graphics design and desktop publishing/digital typesetting services for user, and providing administrative support.  The bid related duties involve:  communication with employees and vendors regarding specifications, bids, contracts, orders, and related services; the drafting, review, and comparison of specifications and prices of competitive printing and printing supplies (except press related supplies); the examination, inspection, and comparison of the quality of printing services purchased or to be purchased by the City; the evaluation of proposals, bids, and quotations; and the awarding or recommendation of printing contract awards within prescribed limits.  Duties include heavy contact with representatives from user departments to advise and understand their printing and graphics, and/or mailing objectives and needs; budget and timeline, and specifications, planning, organizing, and evaluating technical considerations such as specifying type, artwork, photography, graphics, design, layout, paper, and use of color and printing costs; making choices and decisions on executing concepts, layout, revisions, and production through printing; interpreting Citywide and federal policies and laws (example:  City graphics standards, federal copyright laws, and postal requirements); managing projects in progress, preparing status reports, and proofing final materials from other departments for production including copy, artwork, and color separations; and setting priorities and deadlines.  The graphics related duties may include performing edits on previously designed graphics and forms, and on a limited basis:  preparation of customer and computer-generated artwork, graphics, drawings, lettering, photographs, and layout and design of forms, brochures, newsletters, manuals, annual reports, charts, novelty items, fliers, print ads, logos, signage, business materials, and graphics for City departments.  Other duties include entering payroll information into a personal computer (PC); coding and processing Invoices for Payment (IFPs), Purchase Orders (POs), purchasing requisitions, and journal vouchers; compiling data for reports; and resolving procedural problems.  This class performs related duties as required

Work is performed with independence within established policies and procedures and requires technical knowledge of area functions.  This position is required to exercise considerable latitude and work with minimal supervision.  Receives general supervision from the Mail, Print, and Materials Administrator who reviews work through conferences, observation of work in progress, and overall results achieved.  This class is FLSA nonexempt.

Employee Values:  All employees of the City of Mesa are expected to uphold and exhibit the City’s shared employee values of Knowledge, Respect, and Integrity.

Minimum Qualifications Required.  Any combination of training, education, and experience equivalent to five years' experience in printing and/or graphic design with the operation of a computerized typesetting/desktop publishing system or related equipment OR an Associate’s Degree in Graphic Communications/Graphics Information Technology/Design, or a closely related field and three years of printing and/or graphic design experience, with the operation of a computerized typesetting/desktop publishing system or related equipment OR a Bachelor’s degree in Graphic Communications/Graphics Information Technology/Design or closely related field and one year of printing and/or graphic design experience,  with the operation of a computerized typesetting/desktop publishing system or related equipment .

Preferred/Desirable Qualifications.  Proficiency in PC or MAC platforms as well as experience with graphic design software such as PageMaker, InDesign, Adobe Illustrator, and Photoshop and knowledge of various print production methods, including offset and digital printers is highly desirable.  Experience with overseeing mail services highly preferred.  One year purchasing experience working with printing vendors and knowledge of bidding processes is preferred.  Some supervisory experience is preferred.

Salary : $49,164 - $69,388