Bank Reconciliation Analyst

BASIC FUNCTION

This position is responsible for processing all of the City's reconciliations in a timely and efficient manner by maintaining high levels of organization and customer service.

SPECIFIC DUTIES AND RESPONSIBILITIES

"*" denotes an essential function of the job

Bank Statement Reconciliation:

• Perform daily, monthly, and yearly reconciliations of bank statements with internal accounting records.
• Identify and investigate variances between bank balances and general ledger accounts.
• Resolve discrepancies in a timely manner and ensure proper documentation of reconciling items.

Transaction Analysis:

• Analyze banking transactions to ensure accuracy and completeness.
• Identify and investigate unusual or suspicious transactions that may require further examination.
• Collaborate with internal departments to obtain supporting documentation and resolve discrepancies.

Reporting and Documentation:

• Prepare accurate and timely reports summarizing reconciliations, variances, and outstanding items.
• Maintain detailed documentation of reconciliation procedures, findings, and resolutions.
• Provide regular updates to management on the status of bank reconciliations and outstanding issues.

Process Improvement:

• Identify opportunities to streamline reconciliation processes and improve efficiency.
• Implement best practices for bank reconciliation and recommend system enhancements as needed.
• Proactively address issues and propose solutions to minimize errors and risks.

Compliance and Audit Support:

• Ensure compliance with internal policies, accounting standards, and regulatory requirements.
• Assist with internal and external audits by providing supporting documentation and explanations as necessary.
• Stay informed about changes in regulations and accounting principles that may impact bank reconciliation processes.

STANDARDS OF PERFORMANCE

• Demonstrate informative and professional assistance when working with vendors, co-workers, and the public.
• Act independently and originate new procedures and new approaches to problems.
• Display excellent verbal and written communication skills.
• Maintain initiative to preserve the flow of work.
• Work under stress and with commitment to deadlines.
• Sustain interpersonal relationships which encourage openness, candor and trust, both internally and with the general public.
• Complete projects and/or reports in accurate and timely manner
• Maintain City information in a confidential manner.

MENTAL AND PHYSICAL REQUIREMENTS

• Ability to work as a team member.
• Display professional appearance, warm demeanor and positive attitude.
• Be a motivated self-starter.
• Work independently and to be accurate, efficient and organized.
• Manage multiple tasks simultaneously.
• Work under pressure with time constraints in a changing environment.
• Stand, walk, sit, reach with hands and arms, climb, balance, stoop, kneel, crouch or crawl occasionally.
• Lift and/or move up to 25 pounds occasionally.
• Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.

WORKING CONDITIONS AND EMPLOYMENT

• This position requires working in the internal environment.

EDUCATION, EXPERIENCE AND TRAINING

• Minimum of high school diploma required; some college preferred.
• One to two years general claims experience required.
• Previous customer services experience.
• Ability to effectively communicate both orally and in written form.
• A pleasant, friendly, and outgoing demeanor.
• Experience in Microsoft Office products, specifically Word, Excel, and Outlook required.
• Ability to handle a high volume of incoming calls while maintaining proper phone etiquette and a high level of professionalism at all times.
• Willingness to take on additional tasks as assigned.

EQUIPMENT AND TOOLS

• Computer and peripherals.