Records Clerk

The City of Newport is seeking a professional, dedicated, and experienced individual to fill the part-time position of Records Clerk in the Police Department. This position provides support to line decision-makers in the Police Department. 

This is a part-time (20 hours/week) position.

 

MINIMUM/MANDATORY EDUCATION AND EXPERIENCE REQUIREMENTS:

Any equivalent combination of education and experience, which provides the knowledge, skills, and abilities required to perform the duties as, described.  A typical way to obtain the knowledge, skills and abilities would be: Some higher education/vocational training in general office practices AND three years’ general office experience, OR equivalent combination of education and experience.

KNOWLEDGE: Knowledge of general office procedures, public relations, customer service, computers, word processing, spreadsheets, and the internet. Business letter writing and the standard format for typed materials. Methods and techniques of proper phone etiquette. Methods and techniques for record keeping and filing. Customer service and public relations methods and techniques. English usage, spelling, grammar and punctuation. 

 

SKILLS:   Skill in the use of personal computers, various related software programs, and standard office equipment. Strong customer service, organization, time management. Strong attention to detail. Customer Service orientation and skills. Exceptional interpersonal skills, strong oral and written communications skills with a variety of audiences; ability to communicate complex material in a simple, understandable manner; competence in Business English, spelling, and punctuation. Strong reasoning, analysis, and problem solving skills combined with excellent judgment and professionalism. 

 

ABILITIES:  Ability to establish and maintain an effective working relationship with City management, employees, Council members, other entities, and the public.   Ability to communicate effectively, both orally and in writing, with individuals and groups.  Ability to be self-directed with daily work; Ability to honor the confidentiality required of the position and exercise discretion and judgment. Physical ability to perform the essential job functions. Ability to work effectively in a work environment with numerous interruptions and conflicting demands on one’s time.

DESIRABLE QUALIFICATIONS:

Knowledge of general office practices and procedures; ability to enter data quickly and accurately using Word; effective verbal and written communication skills; ability to establish and maintain effective working relationships with employees, other governmental agency representatives, city officials, and the general public; ability to exercise independent judgment.  

 

SPECIAL QUALIFICATIONS:

LEDS certification within 70 days of hire.  

Obtain State of Oregon Notary Public within 60 days of hire.  

Possess a valid Oregon driver’s license at time of hire.  

 

 

The employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach, and manipulate objects. The position requires mobility, including the ability to frequently lift or move materials up to 10 pounds, and occasionally lift or move materials up to 25 pounds. The position requires the ability to operate a motorized vehicle. Manual dexterity and coordination are required more than 70% of the work period while operating such equipment as computers, keyboards, telephones, and standard office equipment.

 

WORKING CONDITIONS/WORK ENVIRONMENT

Work location is primarily indoors where most work occurs under usual office working conditions.

 

All applications for this position must be submitted via our online application system at https://www.governmentjobs.com/careers/cityofnewport

Only complete applications will be considered. Please attached a resume and cover letter with your application. Please do not fax, mail or e-mail any documentation. You will receive a confirmation email when your application has been successfully submitted. 

The City of Newport is an EEO employer and veteran's preference provider. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected under state, federal, or local law.

The City of Newport follows Oregon law regarding Veterans’ Preference in Public Employment. If you are requesting Veterans’ Preference, you must complete the Veteran’s Preference Form and attach a copy of your DD214 / DD215. If you are a disabled veteran, you must also include a copy of your Veteran's Administration benefit summary/award letter with your application.  

All offers of employment are subject to successful completion of a background check, reference checking, and in the case of safety sensitive positions, drug and alcohol testing.

Salary : $1,931 - $2,465