Assistant Human Resources Director

The City of Newton is looking for an Assistant Human Resources Director to support our servant leadership culture. This person will support the great City of Newton by being a strategic business partner and resource for our most valuable assets, our employees. We are looking for someone who loves to help people, who is experienced in creating and implementing HR programs, and has a passion for people advocacy! If this is you, please apply today!

Position Summary

Under the supervision of the Director of Human Resources, the Assistant Human Resources Director performs a variety of highly responsible duties associated with the daily functioning of a human resource office with the primary duty being staff development and training. Other duties include managing FMLA, employee safety, wellness and engagement programs, maintaining and administering employee records, employee benefits, payroll functions, and assisting employees and the public. Work involves providing technical expertise in more than one human resource specialty area of human resource management; employment, benefits, or equal employment opportunity. This position provides consultation and guidance on a full range of human resource programs and issues. This position works independently with very little oversight.

Essential Functions:

• Manages Staff Development/Professional Development and conducts training with City personnel on HR related matters, new supervisor training;
• Conducts investigations regarding local, state, or federal EEO violations and submits finding to the HR Director, City Manager and Law Department;
• Participates in the development and updating of the City Personnel Policy Manual (Employee Handbook);
• Performs employee orientations on new hires and conducts exit interviews on terminating employees as needed;
• Advises and assists departments and Division heads with various personnel issues on a daily basis;
• Acts as a second signer to the HR Director as the Designated Agent for the Kansas Public Employees Retirement System (KPERS) and Kansas Police & Fire (KP&F) retirement plan including rules, policies, completion of various forms, and the ability to respond to employee inquiries and assisting employees with the retirement process;
• Actively involved in the City’s employee benefit program and responds to inquiries;
• Assists the HR Director in managing the employee selection and recruitment process including the creation of recruitment notices, posting to internal and external locations, testing, serves on interview teams and ensures the process is fair and equitable throughout the City;
• Advises and/or counsels’ employees and makes appropriate referrals as needed;
• Conducts research, performs analysis and studies, and monitors trends in HR;
• Represents the HR Office on various committees.

Marginal Functions:

• Conducts an annual audit of City facilities for required labor law compliance postings;
• Prepares various reports and recommendations as needed or assigned;
• May make necessary HR related decisions within established parameters when the HR Director is on leave;
• Performs other duties as deemed necessary or assigned.

Position Requirements:

Experience: Five or more years of human resource/personnel administration with an emphasis on training and staff development required.

Education: Undergraduate degree in Human Resources/Personnel Management or a combination of education and equivalent experience is required. SHRM-CP, SHRM-SCP, PHR or SPHR preferred.

Skills: A working knowledge of state and federal employment laws and requirements are necessary in this position. Excellent oral, written, and interpersonal communications skills required. Must have excellent computer skills including, proven ability in MS Office Suite, Access, and Power Point applications. Must have excellent organizational skills, and be proficient in keyboarding, and the operation of standard office equipment. Outgoing personality with relational and team management skills is a must. Must be able to prioritize workload, stay on task, with frequent interruptions, and meet deadlines. Must have experience working with human resources management systems (HRMS) and automated HR processes.

Problem Solving: Constant problem solving exists in this position pertaining to the daily operation of a human resource office including employee job issues, employee benefits, personnel policy and procedures.

Decision Making: Frequent decision-making is involved in this position. This position is responsible for interpreting and/or applying various employment policies, laws, and benefits. This employee recommends and participates in decisions associated with the need to develop, or modify, employment policies or practices and exercises discretion and independent judgment with respect to matters of significance.

Accountability: Employee is responsible for excellent internal and external customer service. Employee is responsible for accurate information. Employee is responsible to maintain confidentially of employee information, records, and matters.

Personal Relations: Frequent contact with all levels of employee and the public exists in this position.

Supervisory Responsibilities: This position supervises the Human Resources Coordinator in the absence of the Human Resources Director.

Working Conditions: Works primarily in an office setting. No adverse working conditions exist in this position.

Physical Requirements: The Assistant Director of Human Resources’ physical job demands include Occasional Bend/Crouch; Occasional Carry of <5 lbs; Occasional Foot Coordination; Constant Hand Coordination; Occasional Lift of up to 50 lbs from Floor to Waist; Occasional Horizontal Push/Pull of up to12 lbs; Occasional Forward Reach; Constant Sit; Occasional Stand; Frequent Walk. Refer to Job Analysis.

PDC Level: Medium.