Senior Management Analyst

The City of Oxnard's Public Works Department, Administrative Division, is seeking a Senior Management Analyst with strong technical and customer service skills to be part of the team. This individual must be comfortable assessing priorities, developing reports and delivering information, and communicating with staff at all levels of the organization. The ideal candidate will have public sector experience with exposure to grants, contracts and budgeting.  

WHAT YOU’LL DO:

• Coordinates the purchase of equipment services, supplies or materials for the city;

• Evaluates and recommends action on bids and proposals;

• Receives and processes requisitions;

• Prepares, evaluates and recommends action on bid documents;

• Administers cooperative purchasing agreements;

• Negotiates contracts;

• Assists with preparation of specifications, proposals, evaluations and awards;

• Develops and maintains vendor relationships;

• Ensures compliance with policies and procedures.

• Performs other duties of a similar nature and level as assigned.
  
  

Payroll/Classification Title: Administrative Services Analyst, Senior 

SUPERVISION EXERCISED / SUPERVISION RECEIVED: 

Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of any unusual or irregular issues that would impact achievement of a deadline, organizational policy or procedure or in consideration of risk management. Supervises paraprofessional staff and less than two professional staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures.

DISTINGUISHING CHARACTERISTICS: 

This classification is distinguished from the Administrative Services Analyst in that it performs advanced professional financial, managerial and/or operational analysis work and/or provides professional program analysis, evaluation and administration. May lead professional level staff and may serve as a designated subject matter expert.

WORK SCHEDULE: The normal work week is Monday through Thursday 8:00am to 6:00pm and alternating Fridays 8:00am-5:00pm. This position may be required to work additional hours in response to peaks in workloads and changes in department needs. 

• Performs advanced professional financial, managerial and/or operational analysis work; supervises and oversees paraprofessional and professional staff in assigned area; may assist in training staff and serving as a lead worker

• Provides programs management in assigned area; provides analytical support and coordination of special projects, as assigned.

• Responds to inquiries from internal and external customers; conducts research, audits and/or assessments; provides information, guidance and materials in support of designated programs; troubleshoots issues and resolves problems; and, provides project staff support, liaison services and/or general oversight to designated committees, external stakeholders or project teams. Monitors and ensures compliance with policy, procedures, standards and/or regulations.

• Gathers information, analyzes and compiles data, identifies requirements and trends, and presents findings; prepares, updates and maintains records, reports, presentations, and databases.

• Participates in the development, implementation, monitoring and evaluation of assigned division, program, and/or project budgets and expenditures. Provides procurement recommendations and assists in purchase acquisitions.

• Participates in and/or directs, leads and coordinates the installation of new and revised programs, systems, procedures and methods of operation; compiles and analyzes data and make recommendations on the formulation of policy and procedures and staffing and organizational changes.

• Gathers and analyzes data and makes recommendations on the formation of policies and procedures; Conducts surveys and performs administrative research and statistical or financial analysis; complies data or materials and prepares reports, manuals and publications; assists in the design and implementation of systems and forms for operational use.

• Develops Program unit/section budgets, monitors expenditures and submits requisitions; assists in the preparation of department budgets including reviewing and analyzing financial data and justifications; prepares periodic performance reports

• Represents the City or assigned Program in community and professional meetings and/or with other governmental agencies; acts as a liaison or point of contact; analyzes, interprets, and explains city policies and procedures.

• Investigates, analyzes, and prepares recommendations in relation to proposals for new programs, grants, services, equipment, and personnel; investigates and prepares reports on specific requests and complaints pertaining to various governmental activities.

• Gathers and analyzes data on existing programs, conduct surveys and prepare proposals including financing, staffing, and organization requirements; assists in the design and implementation of systems and forms for use in operation.

• Conducts surveys and performs research and statistical analyses on administrative, fiscal, personnel, and operational problems.

• Represents the city in inter-program, community, and professional meetings and projects as required; 

• Participates in the design and installation of new and revised programs, systems, procedures and methods of operation; coordinates, reviews, processes, and maintains program personnel transaction records.

The following are the minimum qualifications necessary for entry into the classification: 

EDUCATION:

• Bachelor’s degree in business administration, finance, accounting or related field 

EXPERIENCE:

• Three (3) years of journey-level professional experience in area of assignment

OTHER REQUIREMENTS:

• Must be able to effectively communicate in English, both orally and in writing. 

APPLICATION PROCESS: 

Submit NEOGOV/Government Jobs on-line application. 

Complete and submit responses to the supplemental questions, if required. 

Upload resume, cover letter, proof of degree (transcript), or other requested documents. 

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application. 

The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments. There is currently one (1) full-time vacancy within the Public Works Department, Administrative Division. 

Selected candidate(s) must pass a thorough background investigation. 

UNION MEMBERSHIP: Positions in this classification are represented by the Oxnard Mid Managers Association (OMMA). 

NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work. 

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions. 

Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis. 

This position requires a 12 month probationary period. 

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them. 

EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation. 

REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781 dhs.gov/e-verify 

If you have any questions regarding this recruitment, please contact Vivian Morales at vivian.morales@oxnard.org or (805) 200-5458. 

NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice