Administrative Specialist III

This position performs a variety of routine and complex clerical and administrative work for the Community Services Department, including keeping official records, providing administrative support to the Community Services Administrator and staff, and assisting with accomplishing the goals of the department. This position requires frequent interaction with division directors, staff and the general public, and requires the ability to communicate in a professional, tactful and courteous manner. This position requires the ability to work a flexible schedule as department needs dictate.

SUPERVISION RECEIVED:
This position is supervised by the Deputy City Manager or designee.
 
SUPERVISION EXERCISED:
None.

ESSENTIAL FUNCTION DUTIES AND RESPONSIBILITIES: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics.  This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)
 

• Receives and responds to all telephone, mail, and personal contacts directed to Parks and Grounds, Public Works, and Community Services Administration Divisions.
• Provides assistance to divisions in regard to task assignments.
• Serves as a committee member at the Deputy City Manager’s discretion for special projects, activities and events.
• Evaluates and develops office procedures to improve productivity and motivation as it relates to administrative practices.

 
ESSENTIAL FUNCTION DUTIES AND RESPONSIBILITIES (Continued):

• Maintains and coordinates the status of selected projects and reports within the Community Services Department.
• Performs special projects and administrative services on related matters as assigned.
• Prepares and presents reports on various administrative procedures and protocol.
• Acts as custodian of department administration documents and files.
• Coordinates travel plans for staff as directed.
• Ensures security of the administrative area.
• Processes purchase orders and requisitions as needed.
• Coordinates the departmental processing of all Human Resources documents and correspondence.
• Maintains inventory of office supplies and orders supplies and equipment as needed.
• Performs any other related duties as required or assigned.

 
PERIPHERAL DUTIES:

• Ability to work a flexible schedule as department needs require.
• Ability to operate a City vehicle as department needs require.

MINIMUM QUALIFICATIONS:
Education and Experience:

• High School Diploma required; Bachelor’s Degree preferred, and
• Thorough knowledge of professional office practices and procedures, and
• One to three years municipal government experience preferred, or
• Any related combination of training and experience

SPECIAL QUALIFICATIONS/PREFERENCES: 

• Valid Florida State Driver’s License with a good driving record required.

TOOLS & EQUIPMENT USED:

• Copier, scanner, fax machine, personal computer and Microsoft Office Suite software, computer, calculator, telephone system, tape recording system, automobile.

 
ENVIRONMENTAL CONDITIONS AND PHYSICAL DEMANDS:
The environmental conditions and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
While performing the duties of this job, the employee is frequently required to stoop, reach, stand, walk, lift, pull, push, grasp, talk, hear, see and use repetitive motions.  The employee may frequently lift and/or move up to 20 pounds.  Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus.  The position requires the individual to meet multiple demands from several people and interact with the public and other staff.  The noise level in the work environment is that which is expected in a busy office environment, which is quiet to moderately loud.

Salary : $43,930 - $70,271