PUBLIC WORKS GRANTS COORDINATOR

Performs high-level professional work related to grant seeking, grant administration, and coordinating grant management activities on behalf of the Department of Public Works.  Primary duties to include: Conduct research and identify grant funding opportunities from public, private, Federal, State, and local sources; Develop recommended policies, procedures, and systems for the effective administration of grants ensuring compliance and effective internal controls; Review grant expenditures for compliance with applicable regulations; Monitor grant fiscal records for compliance with grant contracts; Review and prepare required grant reports/content and submit as required within those documents, including preparing varying content for reporting to/for agencies, including political bodies and stakeholders internal and external to the City, along with internal Department reporting needs to facilitate metrics, grant requirements and overall related performance; Collect data for the review and preparation of reimbursement requests to grant funding agencies; Monitor timelines/progress of grant requirements and communicate extension requests and other information to granting/intermediate agencies. Position will coordinate/collaborate with respective Department Engineering Division, Operations Division, Administrative Division staffs, consultants, and across inter-city departments regarding grant opportunities associated with the Community Investment Plan and operational needs within the Department of Public Works.

OPEN UNTIL FILLED

Grant Administration: • Participation in project meetings. • Communicates with sub-grantees, internal and external stakeholders, as well as training/technical assistance providers. • Researches best practices for program implementation. • Performs ongoing compliance. • Attends training and seminars related to grants management. • Obtains basic monitoring materials.

Program Management: • Reviews program applications for eligibility. • Reviews requests for reimbursement. • Processes payments for approved expenditures. • Reviews policies and procedures for each program and updates as instructed.  Updates local and federal databases. • Assists in preparing legal documents.

Grant Applications and Compliance: • Creates and administers grant programs including activities such as: application creation, application intake, application review, compliance monitoring, performance monitoring, financial monitoring, and auditing.

Grant Research & Grant Writing: • Collaborates with Engineering, Operations, and Administration staff, as well as consultants, to research best practices for program implementation of Public Works programs for competitive grant applications. • Conducts research for required policies and procedures for all Public Works Department grants. • Evaluates programs and internal processes to suggest improvements to Public Works Management staff. • Assists with grant writing by searching and reviewing grant opportunities from federal, state, and other sources. • Attends webinars regarding grant opportunities and processes for applications. • Creates a repository of commonly needed grant application documents and ensures state and federal basic requirements are completed.

Bachelor’s degree from an accredited four-year college or university in Public Administration, Finance, Business Administration, Accounting, or related field.  Considerable two to 4 years responsible experience in research, finance, or public administration, including experience in grant administration, grant management, grant coordination, obtaining funding for grants projects and programs, and grant writing.

 

IMPORTANT ATTRIBUTES:  Knowledge of grant application processes, grants administration, and grant regulation and principles, proper business English, grammar, spelling and punctuation, file management and organization, and effective research and statistical methods; and technical field with use of analytical judgment and decision-making abilities appropriate to the work environment of the organization.  Skill in researching funding sources and application procedures, in providing and following oral and written instructions, and in establishing and maintaining effective working relationships, and communicating with all levels of staff.  Ability to effectively communicate verbally and in writing, to perform duties with minimal supervision, develop and cultivate productive relationship and work well with others and in a group; to read literature, books, reviews, scientific or technical journals, abstracts, financial reports, and/or legal documents; apply fundamental concepts of theories, work with advanced mathematical operations methods, and functions of real and complex variables; and write editorials, journals, speeches, manuals, or critiques.

 

MENTAL/PHYSICAL REQUIREMENTS:  Must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodation.  Working conditions are relatively free from unpleasant environmental conditions or hazards.  Conditions are in an office environment.  *Please notify the Human Resources Department if accommodations are required to participate in the selection process.