Assistant Director of Finance

SALARY: :$50.4429 - $63.4204, Hourly (DOE&Q) NON-EXEMPT
OPENING DATE: :01/12/2024
CLOSING DATE: :Continuous until filled:

JOB SUMMARY:
To plan, organize and direct the activities of the Finance Department including accounting, auditing, financial reporting, cash management, and central cashiering functions; to supervise Department staff; to coordinate activities with other departments and to provide highly complex staff assistance to the Director of Finance, City Manager, Department Heads and City Council.

SUPERVISION RECEIVED AND EXERCISED:

Receives administrative direction from the Director of Finance.

Exercise direct and indirect supervision over professional, technical, and clerical staff.

EXAMPLES OF IMPORTANT RESPONSIBILITIES AND DUTIES: – Essential and other important duties and responsibilities may include, but are not limited to, the following:

Develop, plan, implement and administer Department goals and objectives as well as policies and procedures necessary to provide financial services; approve new or modified programs, systems, policies, and procedures.

Coordinate Department activities with those of other departments and outside agencies and organizations; provide staff assistance to the Finance Director, City Manager and City Council; prepare and present staff reports and other necessary correspondence.

Recommend appointment of, train, motivate and evaluate staff; establish and monitor employee performance objectives; prepare and present employee performance reviews; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures; recommend employee terminations; approve timecards and expense reports.

Participate in planning, directing, and reviewing of financial activities of the City including accounting, auditing, financial reporting, system of internal control, financial policy determination, and cash management and investments.

Coordinate with the Controller to ensure proper reconciliations, financial reporting, auditing, and related financial matters.

Prepare financial and administrative reports and resolutions for presentation to the City Council.

Maintain mental capacity which allows the capabilities to:

• Exercise sound judgment and rational thinking under stressful circumstances
• Evaluate various options and alternatives and choose an appropriate and reasonable course of action.
• Prepare complex policies and recommendations.
• Effectively supervise personnel.
• Operate effectively in an economically and culturally diverse environment.

Maintain physical condition which will allow the capability to perform the following:

• Running, walking, crawling, or standing for extended periods of time

• Climbing stairs or ladders
• Moving loads of approximately 25- 50 lbs

Maintain effective audio-visual discrimination and perception for:

• Making observations
• Reading and writing
• Operating necessary and assigned equipment.
• Communicating with others

OTHER IMPORTANT RESPONSIBILITIES AND DUTIES::

In the absence of the Finance Director, represent the City before citizens and elected officials on financial and administrative matters of the City.

Review and evaluate administrative and financial internal control systems and procedures of the Department and the City.

As time permits, assist in the preparation of the annual operating and capital improvement budget; forecast City revenues, expenditures, and year-end balances.

Provide financial management support and assistance to City departments.

Direct the preparation of financial reports as required by law; prepare various financial reports and analyses requested by the City Manager and City Council.

Coordinate the annual independent audit of the City’s financial records as required by law as well as preparation of the Comprehensive Annual Financial Report.

In the absence or at request of the Director of Finance, meet and confer with bankers, financial advisors, and legal counsel on matters related to the planning and management of City funds.

Perform related duties as assigned.

QUALIFICATIONS:

Knowledge of:

Modern and highly complex principles and practices of financial administration particularly in the areas of accounting, auditing, financial reporting, and cash management.

Principles of personnel administration, supervision, and training.

Modern office practices, procedures, methods, and equipment.

Laws regulating the financial administration of City government.

Applicable purchasing laws, rules, regulations, policies, and procedures.

Advanced methods and practices of accounting and financial reporting.

Ability to:

Develop and install sound accounting and related financial system and procedures.

Communicate effectively, both orally and in writing.

Prepare and analyze complex financial statements, reports, analyses, and correspondence.

Interpret applicable laws, rules, and regulations.

Select, supervise, train, and evaluate professional, technical, and clerical staff.

Maintain effective working relationships with members of the financial and business communities, staff, committee members, public officials, and the general public.

Experience and Training Guidelines::

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way would be:

Experience:

• Eight years of increasingly responsible experience in accounting and financial work including significant administrative and personnel management responsibilities.

Training:

• Equivalent to a bachelor’s degree from an accredited college or university with major course work in accounting, finance, business administration or related field.
• A master’s degree or CPA certificate is highly desirable. In the absence of a CPA, the GFOAT CGFO certification is required within eighteen (18) months of appointment. License or Certificate

Possession of, or ability to obtain, an appropriate Texas driver’s license.

Assistant Director of Finance – Finance :Department -: Posting #24-04.: