Records Clerk

INVITES APPLICATIONS FOR

RECORDS CLERK

SALARY: $2,988 - $3,646/month

DEFINITION: Under general supervision, Record Clerks perform general clerical and specialized record

keeping duties in support of the Police Record Management System; and perform related

duties as required.

REPRESENTATIVE

DUTIES: Performs public reception duties in the Police Department; provides routine and factual

information; may receive and issue licenses, permits and reports; may take routine complaints

or reports over the phone or in person; files and retrieves a variety of documents

alphabetically and/or numerically; maintains confidentiality of information; reviews files and

documents for completeness and accuracy of standard information; conducts file searches for

specific documents; photocopies reports and other documents; answers requests for file

information; distributes documents; may shred documents as directed; receives and processes

police reports and related documents; reviews case files to determine information necessary

for file completion; assembles data for statistical reports; answers phones; determines nature

of call and handles or routes as appropriate; balances daily cash receipts; and may provide

relief for communication dispatchers.
DESIREABLE

QUALIFICATIONS: Education and/or Experience:

Two years of clerical experience including filing and document processing, or any

combination of training and experience that provides the desired knowledge and abilities.

Knowledge of:

Office methods and procedures; office equipment operation; and public contact techniques.

Ability to:

Understand and follow verbal and written instructions; alphabetize or

numerically/chronologically sort and file materials; work independently; operate a variety of

office equipment; and establish and maintain effective working relationships with superiors,

peers, subordinates and the general public.

SPECIAL

REQUIREMENTS: Possession of and ability to maintain a valid California Driver’s License and a typing

certificate with a minimum operation rate of 40 net wpm must be submitted with a

completed City application form. The certificate must be obtained through an

accredited facility, trade school, or temporary job placement agency and be valid within

the last six (6) months. (Certificates obtained online will not be accepted.)

(OVER)

WORKING

CONDITIONS: Shift work including weekends and holidays with periodic changes in shift; generally clean

work environment with limited exposure to conditions such as dust, fumes, odors, or noise;

daily use of a computer; and periodic contact with angry and upset individuals.
PHYSICAL

DEMANDS: Strength, dexterity, coordination, and vision to regularly use a keyboard and computer for

prolonged periods; dexterity and coordination to handle files; occasional lifting of objects

weighing up to 25 lbs; moving from place to place within the office; and reaching for items

above and below desk level.

SELECTION: Screening will consist of a competitive assessment of relevant education, training and work

experience to be followed by a written examination and/or an interview before an Oral Board

to determine the most qualified candidates. Applicants meeting the minimum

qualifications are not guaranteed advancement to an interview, and the decision of the

screening committee is final. Those candidates who are determined eligible for appointment

to the position will be placed on the City’s Certified Eligibility List. Applicants will receive

written notification regarding the results of all phases of the recruitment process up to the

establishment of the Eligibility List, if applicable. The City reserves the right to alter the

testing process, as needed, without notice.

TO APPLY: Apply online at www.ci.porterville.ca.us or submit a City of Porterville Employment

Application with Conviction Inquiry (a resume may be included, but does not substitute for a

completed application), together with any materials required to accompany application if

noticed in this announcement, to the Human Resources Office, City of Porterville, 291 N

Main St, Porterville, CA 93257. Applications and any supporting evidence must be received

in the Human Resources Office by 4:00 pm, Friday, April 1, 2022

SPECIAL Candidates recommended for hire will be required to undergo an extensive

CONDITION: background investigation, a fingerprint check, and a pre-employment physical.

The City of Porterville is an equal opportunity employer (EEO) and is compliant with the

Americans with Disabilities Act (ADA). If you believe you need accommodation under the

ADA in the testing process for any position for which you intend to apply, please contact the

Human Resources Division at (559) 782-7441 to request such accommodation. The City

prohibits discrimination on the basis of race, color, religion, creed, sex, national origin,

ethnicity, age, disability or medical condition, Acquired Immune Deficiency (AIDS/HIV) or

AIDS related conditions, political affiliation, sexual orientation, ancestry, marital or domestic

partner status, gender identity, parental status, veteran status, height, weight, or any other

basis protected by law.