Grants Coordinator

Under general direction, performs a variety of duties related to grants administration, including proposal development, grant writing, grant monitoring and reporting; researches grant opportunities to determine applicability; prepares grant applications, proposed project information, and project needs summaries.

• Performs complex grant administration and grant coordination, including assisting City departments with the development, writing, and submission of grant proposals and reviews grant guidelines for eligibility and applicability;
• Researches and assess the feasibility of grants and pursues grant funding opportunities;
• Monitors federal and state funding source notices and publications; and maintains contact with local agencies to identify potential sources of funding;
• Develops grant project estimates and budgets;
• Processes invoices and performs related accounting duties for grant program expenditures;
• Assists in the implementation of grant projects per the proposed grant scope identified under grant agreements;
• Monitors grant activity and provides grant reports on project progress;
• Submits all final close-out grant materials, including invoicing for reimbursement or collection of grant funds;
• Ensures compliance to grant guidelines;
• Maintains grant records and files;
• Coordinates assigned grant activities with other departments, divisions and outside agencies;
• Provides information and assistance to departments and other stakeholders regarding assigned grant programs and services;
• Assists in the communication of grant projects to the community, including soliciting feedback if required to satisfy grant requirements;
• Centralizes information regarding grants acquired and status for each;
• Assists with City budget planning specific to grant projects;
• Attends grant workshops and classes, seminars and meetings to advance the City’s grant efforts;
• Maintains familiarity with the City’s regulations, policies and procedures;
• Prepares and presents reports to City Council;
• Assists as needed with other grant-related work; and
• Performs related duties and responsibilities as assigned.

• Three years of experience in grant administration and development or related work that demonstrates the ability to successfully perform the duties of the position.

• Bachelor’s degree with emphasis in public administration, accounting, business administration, finance, or a related field.  For degrees obtained outside of the U.S., an official equivalency evaluation is required.

• Possession of a valid driver's license.  Possession of an appropriate California Driver's License is required upon hire.

• Ability to work in a standard office environment; ability to travel to different sites and locations;
• Regularly required to talk or hear.  Required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
• Occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl.
• The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.