What are the responsibilities and job description for the Fleet Buyer position at City of Roanoke, Virginia?
The City of Roanoke is seeking a Fleet Buyer to procure goods and services for the effective operation of the Fleet Management division. Assists in the verification of requisitions and determines appropriate procurement methods. Assists in the development of solicitation documents, including but not limited to: Invitations to Bid (ITB) and Requests for Proposal (RFP). Writes specifications and executes solicitations at the department level. Works with the Purchasing division to complete other solicitations as necessary. Manages vendor relationships for equipment and parts purchasing as well as vendor equipment repairs. Writes, reviews and negotiates Fleet Management vendor contracts. Maintains various purchasing records and verifies contract pricing and payments. Associate's degree or equivalent from two year college with major in business management, purchasing or related field: two or more years related experience and/or training in purchasing or vehicle equipment sales; or equivalent combination of education and experience. Asset management and equipment specification preparation experience preferred.Summary
Procures supplies, materials, equipment and services for effective operation of Fleet management division.
Essential duties and responsibilities include the following. Other duties may be assigned.
Analyzes, coordinates and prepares specifications to meet the technical needs of various departments for equipment and services.
Advises department and division personnel on purchasing matters. Assists in the preparation of annual vehicle replacement budget.
Prepares requisitions for goods and services and determines appropriate method of procurement.
Collects information needed to initiate the bid/proposal process, including specifications from multiple vendors and internal use and performance data.
Acts as liaison between vendors and City departments including the Purchasing division.
Meets with City departments to substantiate equipment needs. Collects vehicle use, cost and performance data for use in these meetings.
Writes specifications, prepares solicitation proposals, obtains purchase orders, writes, reviews and negotiates City and vendor contracts.
Negotiates contract fees, scope of work, and contract terms.
Maintains various contract and purchasing records.
Facilitates meetings, interviews and training sessions for internal and/or external customers.
Receives and analyzes quotations, bids and proposals for relative prices and consistency with specifications.
Assists in verifying quality of goods and services and verifies pricing.
Manages vendor and internal customer service and support.
Assists with marketing of surplus equipment.
Other duties as assigned.
Supervisory Responsibilities:
This position has no supervisory responsibilities.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Associate's degree or equivalent from a two year college with major in business management, purchasing or related field. Two or more years related experience and/or training in purchasing: or equivalent combination of education or experience. Asset management and equipment specifications preparation experience referred.
LANGUAGE SKILLS
Ability to read, analyze, and interpret technical journals, financial reports, and legal documents. Ability to listen and ascertain the needs of customers; ability to find and communicate accurate information concerning process, policies and procedures to customers; ability to respond to customers tactfully and courteously.
REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret and deal with an extensive variety of variables. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with abstract and concrete variables.
CERTIFICATES, LICENSES, REGISTRATIONS
Must possess a valid appropriate driver's permit issued by the Commonwealth of Virginia.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions and outside weather conditions. The noise level in the work environment is usually moderate.
This is a job description and not an individualized position description. A job description defines the general character and scope of duties and responsibilities of all positions in a job classification, but it is not intended to describe and does not necessarily list the essential job functions for a given position in a classification.
Procures supplies, materials, equipment and services for effective operation of Fleet management division.
Essential duties and responsibilities include the following. Other duties may be assigned.
Analyzes, coordinates and prepares specifications to meet the technical needs of various departments for equipment and services.
Advises department and division personnel on purchasing matters. Assists in the preparation of annual vehicle replacement budget.
Prepares requisitions for goods and services and determines appropriate method of procurement.
Collects information needed to initiate the bid/proposal process, including specifications from multiple vendors and internal use and performance data.
Acts as liaison between vendors and City departments including the Purchasing division.
Meets with City departments to substantiate equipment needs. Collects vehicle use, cost and performance data for use in these meetings.
Writes specifications, prepares solicitation proposals, obtains purchase orders, writes, reviews and negotiates City and vendor contracts.
Negotiates contract fees, scope of work, and contract terms.
Maintains various contract and purchasing records.
Facilitates meetings, interviews and training sessions for internal and/or external customers.
Receives and analyzes quotations, bids and proposals for relative prices and consistency with specifications.
Assists in verifying quality of goods and services and verifies pricing.
Manages vendor and internal customer service and support.
Assists with marketing of surplus equipment.
Other duties as assigned.
Supervisory Responsibilities:
This position has no supervisory responsibilities.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Associate's degree or equivalent from a two year college with major in business management, purchasing or related field. Two or more years related experience and/or training in purchasing: or equivalent combination of education or experience. Asset management and equipment specifications preparation experience referred.
LANGUAGE SKILLS
Ability to read, analyze, and interpret technical journals, financial reports, and legal documents. Ability to listen and ascertain the needs of customers; ability to find and communicate accurate information concerning process, policies and procedures to customers; ability to respond to customers tactfully and courteously.
REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret and deal with an extensive variety of variables. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with abstract and concrete variables.
CERTIFICATES, LICENSES, REGISTRATIONS
Must possess a valid appropriate driver's permit issued by the Commonwealth of Virginia.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions and outside weather conditions. The noise level in the work environment is usually moderate.
This is a job description and not an individualized position description. A job description defines the general character and scope of duties and responsibilities of all positions in a job classification, but it is not intended to describe and does not necessarily list the essential job functions for a given position in a classification.
Salary : $37,570 - $60,111
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