What are the responsibilities and job description for the City Clerk position at City of Shelby?
Job Description
Provides administrative assistance and support to the City Manager and as directed to the Mayor and City Council serving as custodian of all official City records, preparing and maintaining official City records and files, and preparing reports. Responsibilities include: Attend official meetings of City Council and record, transcribe, and draft the proceedings into full and accurate minutes; Gather information, organize agenda items, and draft City Council meeting agenda packets; Draft, compose, and proofread a variety of resolutions, ordinances, proclamations, legal advertisements, and public notices; Maintain retention of the official, permanent records of the City, including minutes, ordinances, resolutions, proclamations, contracts, agreements, leases, deeds, etc.; Oversee, maintain, and update the City’s Code of Ordinances and the Laserfiche Document Management Program; Track and coordinate Council’s appointments to advisory boards as well as attendance; Coordinate the City’s Special Event Permit Application; Respond to inquiries; Provide information on City programs; Ensure public access to City records as required by State laws; Perform research for the City Manager; Prepare and administer oaths of office in accordance with State law; Provide notary services; Attend training to maintain certifications; and perform other related work as required.
Hours – Monday -Friday; first shift. Schedule flexibility is required.
To Compete in the Selection Process: Qualified applicants must possess Bachelor's degree with coursework in public administration, business administration, or related field and considerable experience providing administrative support in government at a responsible level, or equivalent combination of education and experience. Must have thorough knowledge of: municipal government operations and procedures; thorough knowledge of municipal record keeping procedures and requirements; State open meetings and public records laws; and organizational skills. Must have the ability to: operate personal computers; conduct research and develop concise and appropriate reports; communicate effectively; record and maintain detailed minutes, records, and files; organize and plan work to meet deadlines; exercise considerable tact and courtesy; and establish and maintain effective working relationships. Commissioned as Notary Public within 6 months of hire and Certified Municipal Clerk certification within 2 years of hire.
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