What are the responsibilities and job description for the Clerk Specialist I position at City of Toledo?
Description
POSITION SUMMARY:
Under general supervision performs work of moderate difficulty in completing a variety of clerical tasks, utilizing some independent judgment; performs work of moderate difficulty in answering the telephone to receive a variety of calls; performs related work as required.
ESSENTIAL JOB FUNCTIONS:
Knowledge of:
WORK ENVIRONMENT:
The work environment described within this job description will be encountered while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee is continuously indoors. Occasionally this employee will work outdoors and will travel to multiple worksites. At times, this position will require extended work hours. The noise level in the work environment is usually low; however, occasional moderate background noise can occur.
POSITION SUMMARY:
Under general supervision performs work of moderate difficulty in completing a variety of clerical tasks, utilizing some independent judgment; performs work of moderate difficulty in answering the telephone to receive a variety of calls; performs related work as required.
ESSENTIAL JOB FUNCTIONS:
- Opens incoming mail, examines forms, money orders and checks for accuracy
- Sorts and files correspondence, documents and other records alphabetically, numerically or by some other established procedure
- Maintains inventories of office supplies and requisitions for supplies as needed
- Prepares documents with proper account code information
- Gathers, tabulates, and proofreads statistical or financial data
- Checks correctness of documents for errors in accounts or mathematical errors in unit price, totals, or extensions
- Receives the money over the counter for taxes, water utility bills, and other miscellaneous fees
- Maintains daily record of all disbursements, receipts and deposits made
- Operates a cash register, calculator, protectograph posting machine, microfiche, typewriter and other related office equipment as necessary in the performance of duties
- Answers questions of patrons in person or over the telephone
- Maintains personnel records, prepares payroll, labor distribution, and related payroll records and reports
- Interprets standard policies and procedures as required
Knowledge of:
- Knowledge of modern office procedures, practices and equipment
- Good knowledge of business English, grammar, punctuation, spelling, and capitalization
- Good knowledge of Microsoft Office software
- Good knowledge of numerical and alphabetical record locating/filing systems
- Some knowledge of basic mathematics
- Some knowledge of departmental rules, regulations and procedures governing assigned work
- Some knowledge of radio and telephone communication
- Some knowledge of book-keeping methods and procedures
- Some knowledge of the maintenance of budget control and related records.
- Working skill in maintaining records and in preparing routine reports
- Working skill in following established procedures
- Working skill in verifying of alpha/numerical information
- Working skill in the use of a personal computer, calculator, typewriter and other related office equipment
- Working skill in verbal and written communication
- Working skill in dealing with the public
- Working skill in receiving and making change with accuracy and speed
- Some skill in reading and understanding job related documents
- Some skill in maintaining confidentiality of information and materials.
- Working ability to understand and follow verbal and written instructions
- Working ability to maintain a variety of office records
- Some ability to establish and maintain effective working relationships with others
- Some ability to maintain confidentiality of information and material
- Graduation from high school or General Educational Development (GED) Tests equivalency and two (2) years of clerical work experience.
- An Associate's Degree in Administrative Office Technology, Business Management Technology or a closely related area can be substituted for one (1) year of experience.
- Must be able to type at the rate of 30 words per minute.
- Must possess a valid driver's license.
- None
PHYSICAL DEMANDS:
The physical demands described within this job description must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
In this position, the employee will continuously stand, walk, and sit. The position will occasionally require the employee to drive a personal and company owned vehicle. The employee will frequently lift and carry up to 25 pounds. Frequent stooping, kneeling, twisting, and crouching may occur with this position. Speaking and listening are constant essential functions of this position.
The physical demands described within this job description must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
In this position, the employee will continuously stand, walk, and sit. The position will occasionally require the employee to drive a personal and company owned vehicle. The employee will frequently lift and carry up to 25 pounds. Frequent stooping, kneeling, twisting, and crouching may occur with this position. Speaking and listening are constant essential functions of this position.
WORK ENVIRONMENT:
The work environment described within this job description will be encountered while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee is continuously indoors. Occasionally this employee will work outdoors and will travel to multiple worksites. At times, this position will require extended work hours. The noise level in the work environment is usually low; however, occasional moderate background noise can occur.
If you need assistance or an accommodation, or if you have questions about completing the online application, please contact the Department of Human Resources at (419) 245-1500.
Class Code: Clerk Specialist I (1117)
Salary : $42,266 - $44,491
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