What are the responsibilities and job description for the Assistant / Associate Civil Engineer position at City of Vallejo, CA?
Description
PLEASE READ THIS BULLETIN IN ITS ENTIRETY
THE POSITION
This recruitment is being conducted to fill two full-time vacancies in the Public Works Department. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and temporary vacancies for up to one year.
The department may choose to fill these vacancies at the Assistant level (no PE required) or Associate level (PE required), depending on the qualifications of the candidate pool.
Assistant Engineer - This is the entry level class within the (Civil) Engineering series. Employees within this class are distinguished from Associate Civil Engineer in that the Assistant Engineer does not require registration as a Civil Engineer in the State of California. This position is flexibly staffed where incumbents advance from Assistant Engineer to the Associate Engineer when they have obtained the required experience, training or certifications and are performing the full range of duties at the higher level.
Under general direction, the Assistant Engineer will perform professional engineering work involving the design, investigation and construction of public works projects, including street, traffic control, water and utility systems and will prepare plans and specifications.
Associate Civil Engineer - This is the full journey level class within the (Civil) Engineer series. Employees within this class are distinguished from the Assistant Engineer by the performance of the full range of duties as assigned including independent development of engineering designs and managing complex construction projects. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
Under general direction, the Associate Civil Engineer will perform professional, complex engineering work involving the design, investigation and construction of public works projects including streets, traffic controls; to prepare plans and specifications; and will act as a project manager on assigned projects.
The ideal candidate for the Assistant Engineer should be able to work under a Senior Civil or Associate Civil Engineer to successfully perform work requiring analytical ability; will be a team player who likes working with a variety of City staff and the public; enjoys working in the engineering field; and possesses excellent oral and written communication skills. While not required, experience in current development, reviewing plans and engineering related permits.
The ideal candidate for the Associate Civil Engineer should be detailed oriented and able to effectively manage multiple projects, ensuring quality work, while remaining conscientious of schedules and budgets, team-oriented and able to interact with people throughout the City and the public, both cooperatively and collaboratively, has engineering design experience in a municipal or county public works department or special purpose district, as well as possesses excellent oral and written communication skills. While not required, experience in pavement related projects or pavement management programs and/or capital improvement projects and a Project Management Professional (PMP) Certification are highly desirable qualifications.
THE DEPARTMENT
The Engineering Division of the Public Works Department operates to protect the City of Vallejo's interest in both new development and the operation of existing City infrastructure by providing engineering, technical, and contract management assistance to all City departments. It is the Engineering Division's responsibility to schedule, design, prepare specifications, acquire permits, secure rights-of-way, advertise, bid, and manage all capital improvement projects as directed and approved by the City Council and the City Manager. Other engineering responsibilities include plan review, obtaining and holding applicable permits and encroachment agreements, and observing the construction of new public infrastructure to ensure compliance with local, state, and federal regulations.
THE CITY OF VALLEJO
The City of Vallejo is located in Solano County and has a population of approximately 121,000 residents. Vallejo is a rapidly changing, highly diverse community located midway between the cities of San Francisco and Sacramento. It is a friendly, active waterfront community that attracts innovative, hardworking people and takes great pride in its 148-year history and maritime heritage. Residents of Vallejo are situated to take advantage of the best of what the area has to offer. Golf, museums, performing arts, boutique shopping, brewpubs and a wide selection of restaurants are all available in Vallejo. Residents and visitors alike enjoy Vallejo’s delightful historical downtown area, weekly downtown farmer’s market, and beautifully restored Victorian homes and business facades. Vallejo is also home to Six Flags Discovery Kingdom, one of America’s only combination wildlife, oceanarium and theme parks.
SALARY
Assistant Engineer: $45.06 - $54.77 Hourly | $3,604.75 - $4,381.60 Bi-Weekly | $7,810.30 - $9,493.47 Monthly | $93,723.55 - $113,921.60 Annually
Associate Civil Engineer: $52.21 - $63.46 Hourly | $4,176.90 - $5,077.05 Bi-Weekly | $9,049.96 - $11,000.27 Monthly | $108,599.50 - $132,003.25 Annually
SUPERVISION RECEIVED AND EXERCISED
Assistant Engineer - Receives general supervision from supervisory or management Engineering staff.
Associate Civil Engineer - Receives direction from supervisory or management Engineering staff.
May exercise lead direction over functional, and technical engineering staff.
May exercise direct supervision over technical engineering staff.
Essential Functions
EXAMPLES OF DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
Assistant Engineer (Click on job description to see full description).
- Important responsibilities and duties may include, but are not limited to, the following:
General Duties (for all assignments):
- Perform professional civil engineering calculations for various projects.
- Prepare special engineering studies and reports; perform special assignments on engineering problems as necessary; prepare specific studies for other City staff.
- Provide public counter support to developers, builders, contractors, and the general public pertaining to City engineering and related requirements; process a variety of permits including encroachment, excavation, quit claim, and block party.
- Attend public meetings as needed.
- Respond to public or other inquiries relative to engineering policies and procedures on specific projects and other divisional information.
- Exercise professional engineering judgment in accordance with current accepted practice of civil engineering and appropriate laws and codes.
- Participate on project teams, in Engineering and on multi-disciplinary teams, and take actions in support of team success.
- Perform related duties and responsibilities as assigned.
- Provide technical and professional engineering support services relative to capital improvements and current development.
- Prepare engineering designs, specifications, costs, and quantity estimates of public work projects; obtain required easements or permits for streets, water and sewer system construction, utility structures, and other public works projects.
- Prepare requests for proposals; reviews and analyzes information submitted by consulting professionals; makes recommendations regarding the awarding of contracts.
- Prepare bid advertisements; reviews and analyzes information submitted by contractors in connection with bids; makes recommendations regarding the awarding of bids.
- Prepare and/or review the adequacy and accuracy of computations, preliminary layout and design work from field and survey data.
- Review and approve changes to approved plans and specifications.
- Design the necessary modifications and/or new construction of public works streets, traffic, and related projects within City, County, State and Federal guidelines.
- Attending pre-construction conferences, assisting in contact administration and resolving problems arising between design and construction.
- Provide assistance to construction inspectors in the interpretation of plans and resolution of problems during construction; review as-built plans to ensure compliance with original plans and specifications.
- Maintain constant awareness of progress on assigned projects to assure compliance with designated time and cost schedules for project completion.
- Confers and coordinates with those within or outside the City staff and provides written and oral responses to a variety of inquiries and problems regarding matters such as municipal engineering policies, procedures, standards, and other communications necessary in the coordination of project activities.
- Review development plans submitted to the City for compliance with Municipal Code Ordinances and established standards by analyzing calculations pertaining to matters such as grades, horizontal and vertical curves, cross-sections, material quantities and costs, alignments, hydraulics and drainage; checking subdivision and parcel maps for conformance with state and local standards and code.
- Providing engineering information, including City requirements related to property improvements, to the public and other City departments; participating in conferences with other engineers, developers and the general public on engineering problems.
- Preparing written recommendations, correspondence, and reports on assigned projects.
- Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.
- Participate in the design and coordinate major traffic interchanges including the installation of traffic signals, traffic control devices, and street lights.
- Provide technical and professional engineering support services relative to traffic engineering.
- Conduct comprehensive studies for system master planning of future expansions, including traffic control systems and other public works projects; determine need and justifications for future expansions and improvements; design and review traffic control plans for both City and private projects.
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Participate in the preparation of plans and specifications for traffic signal installation and maintenance; participate in the selection of consultants and contractors; participate in contract negotiation, preparation, and administration.
- Important responsibilities and duties may include, but are not limited to, the following:
General Duties (for all assignments):
- Perform professional civil engineering calculations for various projects.
- Prepare special engineering studies and reports; perform special assignments on engineering problems as necessary; prepare specific studies for other City staff.
- Provide public counter support to developers, builders, contractors and the general public pertaining to City engineering and related requirements; process a variety of permits including encroachment, excavation, quit claim and block party.
- Participate on project teams, in Engineering and on multi-disciplinary teams, as lead or as contributing member, and take actions in support of team success.
- Attend City council meetings, planning commission meetings and other sessions as directed by management staff.
- Respond to public or other inquiries relative to engineering policies and procedures on specific projects and other divisional information.
- Exercise professional engineering judgment in accordance with current accepted practice of civil engineering and appropriate laws and codes.
- Monitor new developments, proposed/new legislation, local ordinances, etc., related to civil engineering, construction methods, water systems, water resources, water infrastructure, contract administration, and economic analysis techniques.
- Recommend modifications to contracts, operations, and procedures to utilize new data/technologies and comply with new regulations.
- Manage, monitor and control performance of consultants, contractors, and staff in conformance with assigned objectives, plans, schedules and budgets; account for variances and implement necessary corrective action.
- Plan, prepare, coordinate, and administer consulting, construction and other contracts and agreements, including RFQ/RFPs, costs reports, change orders, determination of payment for work accomplished, etc.
- Participate in the selection of professional and technical staff; manage consultants/contractors effectively;
- Perform related duties and responsibilities as assigned.
When assigned to Current Development:
- Provide technical and professional engineering support services relative to current development.
- Review maps, deeds, legal descriptions, and other contract documents. Review development projects for Flood Zone Compliance with local ordinances and FEMA requirements.
- Review development projects storm water control plan for C.3 compliance with Regional Water Quality Control Board (RWQCB) and local ordinance.
- Assist in dissemination of information to various departments/districts and public including providing services to general public at the counter.
- Prepare requests for qualifications/proposals.
- Review developer plans, specifications, and other planning applications within scope of knowledge for the appropriate design of public works projects including extensions for water, sewer, and street systems; prepare conditions of approval for a multitude of planning applications.
When assigned to Traffic:
- Design and coordinate major traffic interchanges including the installation of traffic signals, traffic control devices, and streetlights.
- Provide technical and professional engineering support services relative to traffic engineering.
- Conduct comprehensive studies for system master planning of future expansions including traffic control systems and other public works projects; determine need and justifications for future expansions and improvements; design and review traffic control plans for both City and private projects.
- Participate in the preparation of plans and specifications for traffic signal installation and maintenance; participate in the selection of consultants and contractors; participate in contract negotiation, preparation, and administration.
- Plan and coordinate various traffic and transportation projects including city-wide traffic circulation, traffic safety studies, city-wide traffic signal coordination program, and the city-wide bikeway planning.
- Prepare applications for State and Federal funding of traffic and transportation related projects; participate various grant presentations as required.
- Participate in the development of traffic in-service training programs.
When assigned to Capital Improvement Program Section in Public Works and Water Department:
- Provide technical and professional engineering support services relative to capital improvements projects.
- May act as project manager on assigned projects; oversee, direct and review the work of assigned professional and technical project staff; establish design criteria to be used by project staff and/or outside consultants.
- Prepare engineering designs, specifications, costs and quantity estimates of public work projects; obtain required easements or permits for streets, water, utility structures and other Public Works and Water projects.
- Prepare requests for proposals and bids; review contract bids and proposals; assist in the coordination and review of consultants' design work.
- Prepare and/or review the adequacy and accuracy of computations, preliminary layout and design work from field and survey data.
- Participate in the initial planning of projects to be proposed and make recommendations to assist assigned management staff in establishing schedules and budgets.
- Act as a project engineer; research applicable codes, regulations, and requirements for assigned project; develop engineering plans and compile preliminary layout of plans; write specifications for plans; coordinate required advertising for bids; advise contractor(s) and construction inspectors during actual construction.
- Identify and plan required capital improvement projects for system expansion.
- Manage the design or design the necessary modifications and/or new construction of public works streets, traffic, water, and related projects within City, County, State and Federal guidelines.
- Maintain constant awareness of progress on assigned projects to assure compliance with designated time and cost schedules for project completion.
- Provide assistance to construction inspectors in the interpretation of plans and resolution of problems during construction; review as-built plans to ensure compliance with original plans and specifications.
Minimum Qualifications/Knowledge, Skills & Abilities
TYPICAL QUALIFICATIONS
Assistant Engineer
KNOWLEDGE OF:
- Principles and practices of civil and structural engineering.
- Terminology, methods, practices, and techniques used in technical civil engineering report preparation.
- Materials, tools, and equipment used in civil engineering.
- Principles of mathematics as applied to engineering work.
- Modern office procedures, methods, and computer equipment.
- Basic principles and practices of street, traffic control, and water and sewer system design.
- Basic principles and practices of water distribution and supply systems.
- Recent developments, current literature and sources of information regarding civil engineering.
ABILITY TO:
- Learn to develop, review, and modify civil engineering plans, designs, and specifications.
- Learn pertinent Federal, State, and local laws, codes, and regulations including civil engineering laws and regulations.
- Prepare and maintain technical civil engineering records and prepare reports.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain cooperative working relationships with those contacted in the course of work.
- Learn principles and practices of project and construction management.
- Develop, review, and modify civil engineering plans, designs, and specifications.
- Understand and apply pertinent Federal, state, and local laws, codes, and regulations including civil engineering laws and regulations.
- Conduct basic engineering studies and develop appropriate recommendations.
- Perform technical research and solve engineering problems.
-
Compile rough technical data and prepare statistical and narrative reports from field studies.
KNOWLEDGE OF:
- Principles and practices of civil and structural engineering.
- Principles and practices of street, traffic control and water and sewer system design.
- Principles and practices of water distribution and supply systems.
- Principles and practices of pavement management and design.
- Principles and practices of project and construction management.
- Terminology, methods, practices, and techniques used in technical civil engineering report preparation.
- Principles of mathematics as applied to engineering work.
- Recent developments, current literature, and sources of information regarding civil engineering.
- Pertinent Federal, State, and local laws, codes, and regulations including civil engineering laws and regulations.
- Modern office procedures, methods, and computer equipment.
- Develop, review, and modify complex civil engineering plans, designs, and specifications.
- Resolve regulatory, public relations and system design questions.
- Manage engineering projects.
- Ensure project compliance with appropriate Federal, State, and local rules, laws, and regulations.
- Monitor phases of construction projects and prepare progress reports.
- Perform technical research and solve multi-disciplinary engineering problems.
- Exercise professional engineering judgment to achieve results consistent with objectives.
- Principles of mathematics as applied to engineering work.
- Modern office procedures, methods, and computer equipment.
- Basic principles and practices of street, traffic control, and water and sewer system design.
- Basic principles and practices of water distribution and supply systems.
- Recent developments, current literature and sources of information regarding civil engineering.
ABILITY TO:
- Learn to develop, review, and modify civil engineering plans, designs, and specifications.
- Learn pertinent Federal, State, and local laws, codes, and regulations including civil engineering laws and regulations.
- Prepare and maintain technical civil engineering records and prepare reports.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain cooperative working relationships with those contacted in the course of work.
- Learn principles and practices of project and construction management.
- Develop, review, and modify civil engineering plans, designs, and specifications.
- Understand and apply pertinent Federal, state, and local laws, codes, and regulations including civil engineering laws and regulations.
- Conduct basic engineering studies and develop appropriate recommendations.
- Perform technical research and solve engineering problems. Compile rough technical data and prepare statistical and narrative reports from field studies.
KNOWLEDGE OF:
- Principles and practices of civil and structural engineering.
- Principles and practices of street, traffic control and water and sewer system design.
- Principles and practices of water distribution and supply systems.
- Principles and practices of pavement management and design.
- Principles and practices of project and construction management.
- Terminology, methods, practices, and techniques used in technical civil engineering report preparation.
- Principles of mathematics as applied to engineering work.
- Recent developments, current literature, and sources of information regarding civil engineering.
- Pertinent Federal, State, and local laws, codes, and regulations including civil engineering laws and regulations.
- Modern office procedures, methods, and computer equipment.
ABILITY TO:
- Develop, review, and modify complex civil engineering plans, designs, and specifications.
- Resolve regulatory, public relations and system design questions.
- Manage engineering projects.
- Ensure project compliance with appropriate Federal, State, and local rules, laws, and regulations.
- Monitor phases of construction projects and prepare progress reports.
- Perform technical research and solve multi-disciplinary engineering problems.
- Exercise professional engineering judgment to achieve results consistent with objectives.
- Prepare and maintain technical civil engineering records and prepare complex comprehensive reports.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain cooperative working relationships with those contacted in the course of work.
- Meet the essential functions and physical requirements contained in the Physical Analysis of Job Assignment attached to this specification and incorporated herein by this reference.
- Have specialized knowledge of the principles, practices and methods of hydraulics, hydrology, water supply, hydraulic structures, drainage and flood control. Be familiar with laws and regulations pertaining to these subjects, as well as to ground and surface waters and water distributing agencies.
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Assistant Engineer
Experience:
One year of experience working on civil engineering projects, including the design and/or construction of public works and/or water utilities systems and facilities.
Education:
Possession of a Bachelor's degree from an accredited college or university with major coursework in civil engineering or a related field.
Alternative Qualifications:
A combination of postsecondary (college-level) engineering education and engineering-related work experience totaling four years or more may be considered.
License or Certificate:
Possession of a current and valid California Engineer-in-Training (EIT) Certificate or a bachelor's degree in an engineering curriculum accredited by ABET.
Possession of a valid California Driver's License and satisfactory driving record as a condition of initial and continued employment.
Associate Civil Engineer
Experience:
Two years of experience working on civil engineering projects, including the design and/or construction of public works and/or water utilities systems and facilities, at least one year of which was at a level equivalent to an Assistant Engineer.
Education:
Equivalent to a Bachelor’s degree from an accredited college or university with major coursework in civil engineering or meet the qualifying experience requirements outlined in Business and Professions Code sections 6751(c) and 6753 (Download PDF reader) and Title 16, California Code of Regulations section 424. (Download PDF reader)
License or Certificate:
Possession of a current and valid Certificate of Registration as a professional engineer issued by the California Board of Registration of Professional Engineers, Land Surveyors and Geologist.
Possession, or the ability to obtain within 3 months of hiring date, of a valid California Driver's License and satisfactory driving record as a condition of initial and continued employment.
- Any license, certification, or registration required for this position shall be maintained (i.e. active and in good standing) at all times during employment with City of Vallejo. For continued employment with City of Vallejo, you must maintain such license, certification, or registration to meet the minimum qualifications of this position.
Additional Information
SUPPLEMENTAL INFORMATION
The Recruitment & Selection Process
- Applications are due by 5:00 P.M. on Friday, August 16, 2024. Applicants must submit a completed City of Vallejo online application, including all responses to the Supplemental Questionnaire (Resume/Cover Letter Optional), by the posted deadline in order to be considered.
2. Applications will be screened for overall qualifications the week of August 19, 2024.
3. Applicants who are found to be the best qualified may have their supplemental responses scored by subject matter experts the week of August 19, 2024. Candidates who are deemed to be the best qualified will be invited to take part in an assessment process which may consist of written, online, oral, or performance exercises. Candidates invited to the assessment process will be notified by email of the date, time, and location of the assessment.
4. Oral Panel Interviews are tentatively scheduled to take place the week of September 2, 2024. Oral Panel Interviews are weighted at 100% of the candidates' score. Candidates must achieve a minimum passing score of 70%. Those achieving 70% or higher will be placed on the Register of Eligibles (eligible list) and may be considered to fill positions for up to one year.
The City reserves the right to limit the number of candidates to those determined to be best qualified based upon all requested application materials, including training and experience, current resume, and responses to supplemental questions.
5. Candidates who are successful in the assessment process will be placed on the Register of Eligibles (eligible list). Candidates will then be referred at the department’s discretion. The Department will conduct all final interviews and make the final candidate selection for this position.
REASONABLE ACCOMMODATIONS
PRIOR TO HIRE
The selected candidate will be required to: 1) Submit to reference checks 2) Submit to and successfully pass a pre-employment background check, including fingerprint check. 3) Provide proof of legal right to work in the United States.
Disaster Service Workers - All City of Vallejo ("City") employees are designated Disaster Service Workers ("DSW") by state law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all DSW-related training as assigned and to return to work as ordered in the event of an emergency.
Equal Opportunity Employer (EOE) - The City of Vallejo is an Equal Opportunity Employer. It is the policy of the City of Vallejo to provide equal employment opportunity for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.
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