Office Assistant

About us

The City of West Peoria is a small municipal office. We value inclusivity, professionalism, and providing high-quality customer service to our community. As a public service organization, we are committed to serving the residents of West Peoria with excellence and integrity. If you are passionate about making a difference and possess strong interpersonal and organizational skills, we want to hear from you.

Join us in our mission to create a welcoming and efficient environment for all who interact with our office. Apply now to be a part of a team that values teamwork, dedication, and a commitment to public service.

Overview:

We are seeking a highly organized and detail-oriented Office Assistant to join our team. As an Office Assistant, you will play a crucial role in ensuring the smooth operation of our office. This position requires strong administrative skills, excellent communication abilities, and the ability to multitask effectively. Please provide a cover letter.

Responsibilities:

• Provide general administrative support, including answering phone calls, responding to emails, and managing correspondence
• Maintain office supplies and inventory
• Assist with scheduling appointments and managing calendars
• Perform data entry and maintain accurate records
• Coordinate meetings and prepare meeting materials
• Assist with proofreading documents for accuracy and completeness
• Support office management by organizing files and maintaining a clean and organized workspace
• Greet visitors and provide excellent customer service
• Assist with special projects as assigned
• Previous experience in an administrative or clerical role is preferred
• Familiarity with office management procedures
• Assists with event planning
• Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint) is required

Skills:

• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent attention to detail and accuracy in work
• Ability to multitask and handle multiple projects simultaneously
• Proficient in using office equipment such as printers, scanners, and copiers
• Strong written and verbal communication skills
• Ability to read and comprehend code policies, resolutions, and ordinances
• Strong customer service skills and the ability to deal tactfully with the public
• Ability to type at a rate of 45 words per minute
• Experience in and/or knowledge of computers, word processing software, spreadsheets, Outlook, and Internet Explorer research
• Capable of handling confidential information

Qualification Requirement:

• High school diploma or equivalent (Associate’s degree in business / office administration or related area preferred)
• Ability to become or is a Notary Public
• Attend online FOIA and Open Meeting instructions to receive certification

We offer competitive compensation based on experience.

Please note that all positions at our company are paid positions. Internship positions are not available.

If you are a motivated individual with strong administrative skills and a passion for providing exceptional support, we would love to hear from you. Apply today to join our team as an Office Assistant!

Job Type: Full-time

Pay: $18.00 - $19.00 per hour

Expected hours: 40.00 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• Day shift
• Monday to Friday

Work Location: In person