What are the responsibilities and job description for the Purchasing Supervisor position at City of Winston-Salem?
Under general supervision of the City/County Purchasing Director, this position performs complex professional and administrative work in the area of contracts and procurement, and related work as apparent or assigned. Departmental supervision is exercised over administrative staff. Serves as Purchasing Director during absence of Director.Essential Duties
• Serves as the back-up to the Director, including attendance at board and committee meetings
• Supports to Purchasing Director in strategic planning.
• Provides supervisory support to staff and participates in hiring, provides training, and evaluates staff performance
• Identifies and implements process improvements
• Serves as the lead for the contract function for procurement which includes reviewing and drafting contracts, communicating with vendors, and providing contract guidance to other City departments.
• Review and approve all contracts routed for Purchasing Division approval.
• Provides supervisory oversight to the term contracts process and to the purchasing card audit and review process
• Responsible for creating RFPs and RFQs documents in accordance with policies and procedures.
• Manages the bid process for assigned projects.
• Conducts procurement policy and procedure training for City staff
• Prepare statistical and analytical reports related to procurement activities, vendor payments, M/WBE spending and awards.
• Provides support to both the City of Winston-Salem’s purchasing system and the separate purchasing system used by Forsyth County.
• Collect documents and design reports to respond to procurement public records requests.
• Prepare annual MWBE Report.
• Prepares City Council agenda items
• Assist City staff on procurement related matters.
• Evaluate requests for sole purchases and blanket orders.
• Attends professional training
• Participates in system upgrades and testing
• Cross-train and provide backup in other divisional responsibilities.
• Perform related tasks as required and assist with special projects.
Knowledge, Skills and Abilities:
Comprehensive knowledge of business methods, markets and purchasing practices; comprehensive knowledge of North Carolina laws relating to public purchasing; comprehensive knowledge of various grades and qualities of a variety of materials, supplies and equipment used by the City and County; knowledge of Microsoft Office Suite and position specific software, proficiency with financial and procurement systems; thorough knowledge of standard office procedures, practices and equipment; ability to plan, organize and review the work of a small office staff in performing varied procurement functions with vendors and the general public; ability to express ideas clearly and concisely, orally and in writing; ability to establish effective working relationships with City and County officials, vendors and the general public. Ability to supervise and evaluate staff performance.
Education and Experience:
Bachelor’s Degree with coursework in business administration, public administration, finance, or related field, and moderate experience in purchasing, preferably governmental purchasing, including supervisory experience, or equivalent combination of education and experience.
Physical Requirements:
This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, using hands to finger, handle or feel and repetitive motions, frequently requires speaking or hearing and occasionally requires standing and reaching with hands and arms and pushing or pulling; long periods of sitting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data; work is generally in a moderately noisy location (e.g. business office, light traffic).Special Requirements
CLGPO, CPPB, CPPO, or CPM professional purchasing certification preferred.
• Serves as the back-up to the Director, including attendance at board and committee meetings
• Supports to Purchasing Director in strategic planning.
• Provides supervisory support to staff and participates in hiring, provides training, and evaluates staff performance
• Identifies and implements process improvements
• Serves as the lead for the contract function for procurement which includes reviewing and drafting contracts, communicating with vendors, and providing contract guidance to other City departments.
• Review and approve all contracts routed for Purchasing Division approval.
• Provides supervisory oversight to the term contracts process and to the purchasing card audit and review process
• Responsible for creating RFPs and RFQs documents in accordance with policies and procedures.
• Manages the bid process for assigned projects.
• Conducts procurement policy and procedure training for City staff
• Prepare statistical and analytical reports related to procurement activities, vendor payments, M/WBE spending and awards.
• Provides support to both the City of Winston-Salem’s purchasing system and the separate purchasing system used by Forsyth County.
• Collect documents and design reports to respond to procurement public records requests.
• Prepare annual MWBE Report.
• Prepares City Council agenda items
• Assist City staff on procurement related matters.
• Evaluate requests for sole purchases and blanket orders.
• Attends professional training
• Participates in system upgrades and testing
• Cross-train and provide backup in other divisional responsibilities.
• Perform related tasks as required and assist with special projects.
Knowledge, Skills and Abilities:
Comprehensive knowledge of business methods, markets and purchasing practices; comprehensive knowledge of North Carolina laws relating to public purchasing; comprehensive knowledge of various grades and qualities of a variety of materials, supplies and equipment used by the City and County; knowledge of Microsoft Office Suite and position specific software, proficiency with financial and procurement systems; thorough knowledge of standard office procedures, practices and equipment; ability to plan, organize and review the work of a small office staff in performing varied procurement functions with vendors and the general public; ability to express ideas clearly and concisely, orally and in writing; ability to establish effective working relationships with City and County officials, vendors and the general public. Ability to supervise and evaluate staff performance.
Education and Experience:
Bachelor’s Degree with coursework in business administration, public administration, finance, or related field, and moderate experience in purchasing, preferably governmental purchasing, including supervisory experience, or equivalent combination of education and experience.
Physical Requirements:
This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, using hands to finger, handle or feel and repetitive motions, frequently requires speaking or hearing and occasionally requires standing and reaching with hands and arms and pushing or pulling; long periods of sitting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data; work is generally in a moderately noisy location (e.g. business office, light traffic).Special Requirements
CLGPO, CPPB, CPPO, or CPM professional purchasing certification preferred.
Salary : $65,826 - $74,054
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