What are the responsibilities and job description for the Billing Specialist position at City Wide of Indianapolis?
City Wide Facility Solutions, the nation’s leading management company in the building maintenance industry, is actively seeking Billing Specialist for our franchise location in Indianapolis, IN. We are one of more than 90 markets covered across the United States and Canada. Our mission at City Wide is to build environments that elevate people.
As a member of the accounting team who maintains customer billing data and independent contractor data in Microsoft Dynamics 365 Business Central software and CRM database. This position is responsible for processing contract billing and reconciling contractor pay in a timely manner each month. This position reports to the Controller.
Responsibilities:
Contract Billing
- Process data in Business Central and work with controller to ensure accurate monthly billing.
- Review and approve contract price changes.
- Approve new and/or lost contracts.
Independent Contractor
- Follow up with contractors to ensure all invoices have been submitted on time.
- Reconcile contractor invoice to accounting system data to ensure accurate payments
- Approve contractor pay changes.
- Prepare and send Exhibit As to contractors for new accounts as well as changes to current contracts.
- Monitor performance bond deposits and payments accurately and in a timely manner
- Verify contractors’ insurance compliance.
CRM
- Verify that data in CRM Database regarding an account and/or contractor has been entered correctly.
- Maintain ad hoc reports as requested by management.
- Other related duties
Education & Job Skills Requirements
- Associate’s degree required. Bachelor’s preferred.
- 1-3 years accounting clerk or bookkeeper experience
- Ability to independently manage areas of responsibility
- Microsoft Office proficient
- Ability to quickly learn new software applications
- Excellent verbal and written communication skills
- Excellent organization skills
- Ability to work in a fast-paced environment
Pay: $20-22 hourly rate based on experience.
Job Type: Full-time
Pay: $20.00 - $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Physical setting:
- Office
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
- High school or equivalent (Required)
Experience:
- Bookkeeping: 2 years (Required)
- Data entry: 2 years (Required)
Work Location: In person
Salary : $20 - $22