Legal Office Supervisor (District Attorney's Office)

WE ENCOURAGE YOU TO PRINT OR SAVE THIS JOB ANNOUNCEMENT FOR YOUR REFERENCE.

IT WILL NOT BE ACCESSIBLE AFTER THE CLOSE DATE.

Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:

Service · Professionalism · Integrity · Respect · Individual accountability · Trust

By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We’re always looking to improve. That’s the Clackamas County SPIRIT.

Clackamas County Core Values

Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply.

CLOSE DATE

This Job Posting closes at 11:59 p.m. (Pacific Time) on MONDAY, APRIL 1, 2024.

Please Note: The application deadline may be extended to expand the pool of qualified candidates. Any recruitment timeline changes will be communicated to all who have initiated an application process or have submitted an application.

Annual Pay Range: $73,664.28 - $99,446.68

Hourly Pay Range: $35.415520 - $47.810904

Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.

Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.

We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.

Employee benefits become effective the first of the month following an employee’s date of hire.

Attractive benefits package and incentives for employees in regular status positions are detailed below.

Generous paid time off package, including:

• 16 hours of vacation accrual per month
  • Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with EPP 66 - Vacation Leave! This means you have access to vacation time at time of hire.
• 8 hours of sick accrual per month
• 10 paid holidays and 1 personal day per year

Other Benefits:

• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):
  • Employer-paid 6% PERS retirement contribution (The county currently pays the employee’s share of the retirement contribution.)
  • OPSRP members get vested after five years of contributions or when they reach age 65
• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage
• A Choice of Dental Plans
• Robust EAP and wellness programs, including gym discounts and wellness education classes
• Longevity pay
• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan
• A variety of additional optional benefits (see links below for additional information)

This is a full time non-represented group 2 County position

Non-Represented Group 2 Full Time Benefits

Learn More About Benefits

• Are you passionate about helping families and want to make a difference in our community?
• Do you envision yourself in a role that allows you to use your leadership skills to develop and support employees, to foster a collaborative work environment, and to contribute to organizational effectiveness and success?
• Do you thrive in a fast paced environment where change and continuous improvement is encouraged?
• Do you have a personal commitment to putting ethics into action by holding yourself to the highest standards of professionalism, honesty, and objectivity?

If you answered YES to the questions above, please read on!

The Family Support division of the Clackamas County’s District Attorney's (DA) Office is seeking an experienced and collaborative leader to join our team as a Legal Office Supervisor. If selected for this position, you will be responsible for supervising a team of Child Support Enforcement Agents and Legal Assistants, including assigning workload, reviewing work for accuracy, assessing performance and providing feedback, writing annual performance evaluations, responding to complaints, developing policies, procedures, and best practices, and managing recruitment and selection processes for your team. This is a critical role within the Family Support Division that requires excellent attention to detail, strong organizational skills, thorough knowledge of administrative procedures and Oregon laws pertaining to child support, and a demonstrated ability to communicate effectively about complex, impactful matters.

As an employee of the Clackamas County District Attorney's office, which plays a role in providing justice and upholding the rule of law, you are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in your personal life that could reflect on the Department.

Research shows that some people are less likely to apply unless they are confident they meet 100% of listed qualifications. We strongly encourage all interested individuals to apply and allow us to evaluate the relevant knowledge, skills, and abilities demonstrated in the application materials, in order to ensure a fair and equitable applicant experience.

Required Minimum Qualifications/ Transferrable Skills:*

• A minimum of four (4) years of related experience that would provide the required knowledge and skills to perform the responsibilities of this position
• A minimum of one (1) year of lead work/trainer experience that may include leading projects, programs or initiatives, or leading the work of others, such as providing daily work direction and/or scheduling, assigning work, checking completed work, and providing comprehensive training on relevant subject matters
• A minimum of four (4) years of progressively responsible professional experience in child support enforcement casework or applying federal regulations and/or Oregon law related to the administration of a Child Support Program
• Experience assisting with policy and procedure development and/or implementation
• Strong verbal and written communication skills

Preferred Special Qualifications/ Transferrable Skills:*

• Supervisory experience, including providing daily work direction and/or scheduling, assigning work, checking completed work, training, coaching, maintaining confidentiality related to personnel records and issues, as well as conducting performance evaluations and taking corrective actions when needed
• Experience supervising in a legal, judicial, or law enforcement setting
• Experience with managing employee performance in a government and/or union environment
• Experience in a leadership role that included responsibilities of working with staff on professional development
• Familiarity with support processes related to criminal prosecution and/or civil litigation
• Experience with the Origin case management system
• Experience with the Prosecution by Karpel case management system
• Intermediate proficiency with Microsoft Excel, Word and Outlook

Pre-employment Requirements:

• Must pass a post-offer, pre-employment drug test. Learn more about the County's drug testing policy.
• Must pass a criminal history check which may include national or state fingerprint records check
• Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy

• For Veterans qualified for Veteran’s Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

KEY TRAITS & CHARACTERISTICS FOR SUCCESS IN THIS POSITION | We are searching for someone who:

• Has a collaborative, inclusive, and trust based management style
• Can effectively communicate complex and technical information to individuals with various levels of technical knowledge
• Is a leader who supports, empowers, and listens to staff
• Possess cultural awareness, leads with equity, and guides the team to make this a core mission of the work
• Can embrace discomfort and has strong analytical and decision-making skills
• Champions innovation and leads staff to strive for continuous improvement of services
• Breaks down silos and promotes positive working relationships, both within the department and the County
• Supports and encourages staff development
• Supports and models for staff a work/life balance

Please review the classification specification which includes the typical tasks of this position by clicking on the following link: Legal Office Supervisor.

This position works 40 hours during a standard workweek of Monday through Friday. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

Please Note: This position is eligible for hybrid on-site/telework subject to the Clackamas County Teleworking Policy and based on the Department’s business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.

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ABOUT THE DEPARTMENT

The Clackamas County District Attorney's Office is required by state law to represent the state in felony prosecutions, misdemeanor prosecutions, grand jury proceedings, mental commitment hearings, child support actions, family abuse prevention hearings, and juvenile delinquency and dependency hearings.

Learn more about Clackamas County District Attorney's Office

Guiding Principles:

To honor diversity and to treat all persons with respect.

To involve victims and community partners in creating an effective and responsive department. To strive to be innovative leaders in the field of criminal justice.

To honor victim’s rights and interests throughout all phases of the justice system; to invite victim’s participation in determining how to meaningfully address harm.

To foster open communication and team work in a supportive work environment. To demonstrate ethical and honest behavior in all that we do.

Clackamas County only accepts online applications.

Help With Your Application:

Application Process

Help with the Application

If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).

HOW TO CLAIM VETERAN'S PREFERENCE

Request Veterans' Preference

Learn more about the County's Veterans' Preference

VISA SPONSORSHIP

Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.

EQUAL EMPLOYMENT OPPORTUNITY

Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.

Victoria Vysotskiy, Recruiter
Vvysotskiy@clackamas.us