What are the responsibilities and job description for the Legal Administrative Assistant position at Clark Hill?
Clark Hill PLC is Seeking a Legal Administrative Assistant in Our Mid-Town Phoenix Office
Clark Hill PLC’s Phoenix, Arizona, office has an immediate position open for an experienced full-time Legal Administrative Assistant, with both litigation and transactional experience. This position reports to the Office Manager, as well as assigned attorneys, and is responsible for providing the requisite legal secretarial and administrative support (clerical) needs of assigned attorneys; preparation of letters, memos, pleadings and other documentation as required; entering conflict information into the system for the purpose of running conflict checks for new clients as well as preparation of supporting documentation; file pleadings, electronically or otherwise, with the appropriate court systems; docketing of dates into a central docketing system; scheduling; making travel arrangements; preparing expense reimbursement documentation; providing documentation, as required, to clients; answering the direct dial phones for assigned attorneys; maintaining a system of filing for all attorney work and client information.
Essential Job Functions:
- Provide legal secretarial and administrative (clerical) support to assigned attorneys, as well as others as may be required from time to time.
- Prepare letters, memos, pleadings and other documentation as required.
- File pleadings (electronically or otherwise) with the appropriate court systems.
- Docket dates into a central docketing system.
- Make travel arrangements.
- Prepare expense reimbursement documentation.
- Provide documentation, as required, to clients, opposing counsel, and others.
- Enter conflict information into the system for the purpose of running conflict checks for new clients as well as preparation of supporting documentation.
- Maintain an appropriate filing system for all attorney and client work.
- Answer incoming phone calls for assigned attorneys, unless otherwise directed.
- Schedule depositions, inspections, and other events as needed.
- Perform other duties or tasks as assigned or requested (as needed) by the Office Manager, attorneys, or paralegals.
Minimum Requirements:
Must possess:
- A minimum of 5 years of litigation experience in state and federal courts, as well as experience in corporate/business law preferred.
- Excellent computer skills utilizing MS Word, Outlook, and related MS software.
- Excellent attention to detail and proofreading skills.
- Ability to handle multiple tasks at one time.
- Excellent prioritization skills, and the ability to manage a diverse workload for multiple people.
- Excellent organizational skills.
- Must be self-motivated.
- Must be a self-starter.
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