Office Coordinator

Responsible for performing duties which allow all office staff to be efficient by providing those supporting services that will save time and provide organization of the work

Receive incoming telephone calls for the office, forward calls to the appropriate personnel and/or takes messages
• Greet clients and visitors and direct them to the appropriate personnel
• Answer general inquiries for the general public
• Communicate messages to the appropriate parties in a timely and professional manner
• Collect, open, sort, distribute/scan and process incoming and outgoing mail or packages
• Date stamp invoices and payroll packages
• Account for incoming checks
• Effectively communicate personal deductions for staff to payroll (mail, lunch)
• Order lunch for staff/meeting attendees as appropriate
• Use and maintain postage scales and meters to weigh and affix postage
• Use UPS Online Worldship, Fed Ex and other carriers if necessary to send packages
• Know where/how to locate personnel in the office/shop/field
• Address and ship project plans and documents
• Assist with special projects as needed or requested
• Maintain inventory and order office supplies
• Maintain inventory and order complimentary snacks and beverages
• Perform general housekeeping organization for lobby, breakroom, conference rooms on a daily basis
• Communicate with contracted vendors; cleaning and vending companies
• Account and reconcile credit card purchases through Concur
• Other administrative duties as assigned in support of corporate services

EDUCATION AND WORK EXPERIENCE REQUIREMENTS:

• Associate's degree (A. A.) or equivalent and /or Minimum of 2 years experience in field or related field

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Take reasonable care of your own and others health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward The Company's Zero Injury principles
• Proficiency in Microsoft Office Software
• Ability to prioritize and multi-task
• Team player mentality
• Carry out instructions provided in written, oral or diagram form
• Effectively communicate information and respond to questions from groups of managers, clients, customers and the general public
• Problem solving aptitude

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MasTec, Inc. is an equal employment opportunity employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, gender, sex, sexual orientation, gender identity, color, religion, national origin, age, disability, genetic information, veteran status or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.