Coordinator

JOB SUMMARY :

This is a highly responsible position accountable for the administration of the Emergency Management Department and facilitating interagency coordination, cooperation, and planning between all levels of government including local, state, and federal agencies and private industry, non-governmental organizations / volunteer groups before, during and after an emergency or disaster.

• The general duties include : developing, reviewing and updating emergency, mitigation, recovery and continuity policies and plans;
• serve as liaison with other agencies for the purpose of emergency planning and coordinating emergency operations; develop, coordinate and conduct training and exercises for Clear Creek County (as an organization) and external partners;
• collaborates with private industry, other governmental agencies, non-governmental volunteer groups;
• Ensure basic emergency management functions are fulfilled including incident support operations such as storm tracking / severe weather coordination, emergency operations planning, incident recovery( to include damage assessment),awareness of wildland fire fuels, assist with shelter management, volunteer and donations management, emergency management / homeland security grant administration, mitigation / prevention support, and agreement / financial management coordination prior to or during incidents;
• supporting County emergency operations and disaster services. This includes : organization and management of the Emergency Operations Center (EOC);

developing, reviewing, and updating emergency, mitigation, recovery and continuity policies and plans, to endeavor to reduce the risk of injury, loss of life, or damage to property or the environment as a result of natural or human caused events or action.

This position is under direction of the Undersheriff

ESSENTIAL DUTIES AND RESPONSIBILITIES

PREPAREDNESS

Emergency Operations Center Manager, which includes : development and regular review of EOC policies and procedures; conducting monthly trainings with EOC staff;

development and review of plans relevant to EOC operations.

• Develop and maintain the EOC as a site from which key officials can direct, control, and conduct coordinated operations in emergencies.
• Establish a Local Emergency Planning Committee (All Hazards Planning Committee) and attend the bi-annual meetings for the Local Emergency Planning Committee (LEPC) / Multi-Agency Coordination group (MAC) to include Local, State / Federal agencies, utilities and private industries.

Serve as Chairperson for this Committee.

• Develop and update emergency operations plans and policies; responsible for coordinating with other jurisdictions, community, faith-based and volunteer groups for services to support emergency operation plans.
• Plan, coordinate and participate in disaster and emergency trainings and exercises; assist in the development, execution and evaluation of emergency exercises for private industry, other governmental agencies, volunteer groups and disaster volunteers in accordance to State and Federal policies.
• Responsible for development and updating the following Clear Creek County emergency planning documents : Emergency Operations Plan;
• Hazard Mitigation Plan (Natural and Human caused); Continuity of Operation Plans ;Emergency Operation Center; Recovery Plan (to include Damage Assessment;

Rapid Needs Assessment); Annual Operations Plan (Wildland Fire); Cyber Security Response Plan.

Coordinate emergency management program funding through grants, including : researching potential grants; reviewing guidelines to assure adherence;

assisting in and / or developing financial and program reports. As appropriate, forward grant opportunity information to the various organizations / agencies and in some situations may facilitate the writing of grant applications by providing data and statistics or other required information.

Assist in acquiring equipment for disaster preparedness.

Consult with federal, state, county and municipal officials to assist in establishing emergency management program objectives.

Supervise preparation of project applications, progress reports and other documents required for federal / state assistance in the emergency management program.

Supervise existing emergency management training programs to ensure compliance with State and Federal standards. Develop, implement and supervise new training programs to maintain and upgrade department standards;

coordinate with other agencies for mutual combined training.

Research and recommend statutes, ordinances and resolutions in the pursuance of emergency management objectives. Assist with defining emergency powers, authorities and responsibilities of officials.

Conduct tests and exercises to give key officials practice in directing operations during a simulated emergency situation.

Develop programs and presentations which provide emergency preparedness information and training for governmental agencies, volunteer groups, support services, disaster volunteers, general public and private industry;

prepare both print and multi-media material for emergency management education and training.

Coordinate the collection and review of emergency planning information from private industry, other governmental agencies, and volunteer groups to ensure coordinated response to and recovery from disasters and emergencies;

ensure plans are complete, and compatible with the County Emergency Operations Plan.

• Establishing and maintaining Mutual Aid Agreements, Memorandums of Understanding between jurisdictions, organizations and agencies both public and private.
• Maintain National Incident Management System (NIMS) compliance.
• Maintain and periodically test alert and notification contact lists.
• Establish regular maintenance of Emergency Management Website concerning Preparedness and Mitigation opportunities.
• Plan, prepare and manage annual budget for Emergency Management.
• Perform supervisory responsibilities of assigned personnel which typically include : planning, assigning, reviewing and directing work, performance evaluations, training, and career development, addresses performance or personnel concerns, and initiates corrective action
• Convening the appropriate individuals to make needed decisions, facilitating meetings and briefings to ensure a common operating picture, and acting as a liaison to various groups and organizations for the safety of everyone involved in the emergency.
• Participation in the following groups : Clear Creek County Communications Board; Clear Creek County Emergency Tele Service Authority;
• Clear Creek County All-Hazard Planning Committee (LEPC / MAC); Clear Creek County Wildfire Council; West Region Emergency Planning Committee;

West All Hazard Emergency Management Region; West Region Wildfire Council; Colorado Emergency Management Association. Attending meetings, conferences, and workshops related to emergency management in order to learn new information, develop working relationships with other emergency management specialists, and exchange lessons learned.

• Frequent travel with-in the state, for meetings, trainings and exercises, and emergency deployments.
• Perform other job related duties as required.

Mitigation

• Developing strategies to address all relevant threats and vulnerabilities
• Distribute information and manage Wildfire Protection Task Force grant in alignment with Community Wildfire Protection Plans.
• Develop and maintain Emergency Operations Center equipment and resource materials to include facilities and communications capabilities.

RESPONSE

During EOC activations, provides for : management of EOC staff and all EOC functions; multi-agency coordination; liaison to State and Federal partners;

regular situational updates to County leadership. Establish, maintain and operate public warning and notification systems to alert and warn the public and key officials of emergencies.

• Provide documentation and tracking of all costs associated with Clear Creek County Wildland Fire Response Operations. When appropriate, invoice responsible parties.
• Coordinate for distribution Public Information by Public Information Officer (PIO) and Joint Information Center (JIC) during an emergency / disaster or event
• Preparing emergency situation status reports that describe response efforts, needs, and preliminary damage assessments.

RECOVERY

• Prepare After Action Report (AAR) in a timely and clear manner.
• Review and update EOP / COOP based on regulatory / statutory or knowledge gained from response outcomes
• Identify critical and life safety facilities and infrastructure for inclusion in county-wide and state mapping databases, and Rapid Needs Assessment Plan (RNA)

REQUIRED JOB QUALIFICATIONS :

EDUCATION & TRAINING :

• An Associate Degree or High School Diploma; and
• A minimum of four years of civil defense, emergency management, or related experience; or,
• Any combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

CERTIFICATIONS :

• ICS-100, 200, 700, 800, 300, 400, G-402
• Homeland Security Exercise ad Evaluation Program (HSEEP)
• FEMA Professional Development Series
• Certification for First Aid and Cardio-Pulmonary Resuscitation
• Familiarity with ICS 460 Finance / Administration Section Chief
• In addition, at least one or any combination of the following certifications preferred :
• Basic Law Enforcement
• Basic Medical
• Emergency Management Certification
• Firefighter
• Hazardous Materials

NECESSARY SPECIAL REQUIREMENTS :

• Must have valid Colorado Driver's License
• Pass a criminal & Traffic background check
• Required legal authorization to work †United States citizenship or legal authorization to work in the United States
• Must be able to work irregular hours and on-call schedule including : nights, weekends. and holidays

TOOLS AND EQUIPMENT USED :

• Audio Visual Equipment
• CRT / Keyboard Calculator
• GPS Units
• 4x4 Vehicle
• Communications equipment, VHF and 800 radios
• Requires frequent use of personal computer †using software such as : word-processing, email, and spreadsheets.
• Will also require frequent use of calculator, tele (regular, cell and satellite), scanner, copy machine and fax machine.

NECESSARY KNOWLEDGE, SKILLS AND ABILITIES :

Considerable Knowledge of :

• Principles of emergency management and emergency planning : preparedness, mitigation, response, resource management, damage assessment, recovery, Incident Command System (ICS)
• Emergency Operations Center management and functions
• State and County emergency operations systems and requirements, including WebEOC, Code Red, ReadyOP and other systems related to the EOC
• Knowledge and use of computers and related software (Word, Excel, & Outlook)
• Use of cell as a platform for emergency communications (social media, Code Red)
• Operation of VHF and 800Mhz radios
• County system, including EOC Call Center
• County interactive mapping system
• EOC operating procedures to include multi-agency coordination protocols
• Applicable state, federal and local ordinances, laws, rules and regulations
• Budget and grant development and management principles and techniques
• County road system and physical layout of the County
• Successful completion of the State of Colorado Emergency Management Academy with-in one year of hire. This is a six month course, requiring attendance of classes held in Denver every other month, for three days, as well as intensive homework and on-line activities
• Successful completion of the FEMA Emergency Management Professional Development Series
• Considerable Skill in :
• Responding quickly to changing situations
• Preparing clear and concise reports, correspondence and other written materials.
• Use of social media, specifically Facebook and Twitter
• WebEOC, Salamander Credentialing, ReadyOp, Code Red or similar systems
• Using tact, discretion, initiative and independent judgment within established guidelines
• Reading maps : e.g. : topographic maps, GIS maps
• Researching, compiling, and summarizing a variety of informational and statistical data and materials
• Organizing work, setting priorities, meeting critical deadlines, and following up on assignments with a minimum of direction
• Applying logical thinking to solve problems or accomplish tasks; to understand, interpret and communicate complicated policies, procedures and protocols
• Operation of general office machines such as computers, copiers, scanners, FAX machines, photocopiers, mobile radios, base stations and tele systems
• Have a working knowledge of procedures, responsibilities and capabilities of emergency response agencies within the county as well as mutual aid agreements with adjoining counties
• Familiarity with contacts by which to find funding, equipment, and technical assistance
• Management skills - leadership techniques, resource allocation, coordination of people and resources, and human resources modeling.
• Oral and written communication skills, letter composition, spelling, punctuation and grammar, accurate transfer of detailed information

Considerable Ability To :

• Ability to read and interpret documents
• Ability to deal with problems and stressful situations involving several variables in changing situations
• Ability to follow oral and written instructions
• Ability to establish and maintain effective working relationships with a variety of individuals
• Ability to speak effectively before public groups and respond to questions
• Ability to define problems, collect data, establish facts and draw valid conclusions
• Analytical / mental ability to remain calm under emergency situations. Ability to defuse or maintain control of crisis situations in which volunteers, employees and the general public are emotional, angry or distressed while maintaining an organized and safe environment
• Occasional lifting of light materials, supplies and equipment (25-50 lbs.)
• Visual and hearing skills to recognize or identify vehicles and / or people approaching. Ability to communicate on a two-way radio.

Ability to multitask, simultaneously receiving information from different sources while performing other tasks

• Able to establish and maintain effective relationships with officials, volunteers, and the public
• Ability to read, comprehend and interpret emergency management ordinances
• The ability to remain calm and focused in highly stressful and emotional situations, as well as effectively communicating with others in these situations.
• Ability to make quick and decisive judgment calls in emergency conditions

COGNITIVE DEMANDS

English Language Comprehension

Requires the ability to listen to, read, understand and communicate the English language so that others are able to understand.

This must be done both orally and in writing, at the level appropriate for the position held.

Information Ordering

Requires the ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules.

Memory

Requires the ability to remember directions and processes for all essential duties; requires remembering facts; requires remembering the gist of past conversations, situations and events.

Attention

Requires focus for long periods of time; concentration on details and thoroughness in completing work tasks; filtering out distractions, ignoring irrelevant information.

Deductive Reasoning

Requires the ability to apply general rules to specific situations to produce results that make sense.

Problem Solving

Requires the ability to tell when something is wrong or is likely to go wrong. Requires the ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Requires the ability to reflect on strategy, plan, adopt an approach, and change direction if not working.

Mathematical Reasoning

Requires the ability to choose and be able to use the right mathematical methods or formulas to solve a problem.

Active Learning

Requires understanding the implications of new information for both current and future problem-solving and decision-making.

Requires selecting and using training / instruction appropriate for the situation.

Time Management

Requires employee to manage his / her own time and the time of others effectively so that tasks get done in an efficient manner and deadlines are met.

Cooperation

Requires being dependable, willing to take on responsibilities and challenges, exerting maximum effort toward completing essential duties, persistent in problem solving, adaptable to change (positive or negative), honesty, and being pleasant to others.

Social Perceptiveness

Requires being aware of others' reactions, and understanding why they react as they do.

Monitoring

Requires assessing the performance of yourself, other individuals, and / or the organization to make improvements or take corrective action.

PHYSICAL & WORK ENVIRONMENT :

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to sit and stand for long periods of time;

use hands and fingers to handle or feel; and reach with hands or arms. The employee is required to : stand, walk, bend, twist, stoop, kneel, or crouch.

Must be able to respond to the customers' needs and perform tasks requiring extensive hand and eye coordination. Dexterity of hands and fingers to operate a computer keyboard, mouse, and other devices and objects.

The employee must frequently lift and / or move objects in a range from 25 up to 50 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Ability to work extended shifts and the ability to work in stressful situations.

• The work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job.
• Work is generally performed in an office environment. This role routinely uses standard office equipment such as computers, s, photocopiers, filing cabinets and fax / scan machines.
• In the event of an emergency situation, possible exposure to unknown and dangerous conditions, loud noise, all types of weather and non-weather conditions, exposure to extremes of temperatures, fumes, odors, dirt, dust and exposure to hazards associated with emergency equipment, moving vehicles and operating a county vehicle in poor driving conditions.

Duties may require climbing and manual dexterity. Work can be an extremely stressful environment during peak activity periods demanding full attention and coordination of numerous tasks simultaneously.

SUPERVISORY :

Supervise employee, and at times may supervise a large number of voluntary personnel during emergency situation.

The above statements are intended to describe the general nature and level of work. They are not intended to be an exhaustive list of requirements, duties and responsibilities.

Clear Creek County provides reasonable job-related accommodations for disabled persons.

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Last updated : 2024-02-23