Property Manager @ Barrington Parc Apartment

On site- on premises

The CLK Property Manager will manage all aspects of the property. Significant components of this job involve creating a positive resident culture, finding, and supervising staff, ensuring financial solvency, addressing problems like delinquent renters, and working to maintain and working to improve the current levels of occupancy and marketing and resident functions. The Property Manager will participate in budget discussions, decide which contractors to hire for maintenance, inspect units to ensure compliance with the property's rules, and help develop and implement resident services. All these are done in consultation with the District Manager of the property.

The primary qualifications for this position should include experience and certifications with Low Housing - Tax Credit. Income in any form of property management and experience in some aspect thereof. Property managers also require a working knowledge of all relevant housing laws, experience generating property budgets, and strong time management skills. Other aspects of this job vary based on factors like the neighborhood, the age of the property, and the personalities of tenants.

Duties and Responsibilities

· Financial:

· The Property Manager will assist in the formulation of budgets for each upcoming calendar year. Property Manager is responsible for implementing and monitoring plans related to the financial performance of the property with the objective of maximizing the asset’s long-term value.

· The Property Manager is responsible for staying within the established budget guidelines throughout the year.

· Implement rent collection policies and procedures to meet or reduce budgeted delinquent rent. Ensure rent is posted in a timely manner. Make sure that all bank deposits are made immediately and are promptly recorded.

· Periodically review accounts to be turned over for collections and ensure such accounts are referred to collections in a timely manner.

· Process evictions, utility cut-offs and landlord liens as required on delinquent rents.

· Identify significant financial and operational trends/issues and promptly communicate with the District Manager.

· Approval of all purchase orders.

· Identify opportunities to increase income, and/or reduce operating costs.

· Provide continuous vendor/contractor communication concerning work scheduling, billings, vendor relations and certificates of insurance. The Property Manager is responsible for approving and processing all invoices to corporate office for payment.

· Entry of invoices to the Property Account for payment on a weekly basis.

· Responsible for monthly overview reports and funding reports.

Personnel:

The Property Manager is also responsible for ensuring the CLK culture of the company is the culture of the property they are responsible for, and ensuring the team members have a positive and motivated work environment. The property manager will ensure all team members are provided with an opportunity for growth and training.

Team Member Responsibilities:

- Recruiting new team members –Placement of employment opportunities. Ensure full communication with applicants in the hiring and onboarding process.

- New Employees- Ensure full communication of the new hire process is communicated fully. Provide important information to the employee with company policies, PTO, Holiday and benefit options and eligibility.

- Provides all employees with an honest employee performance review at the time of the anniversary.

- Supervisor, discipline, and guidance to all employees. Deliver counseling notice to employees when necessary.

- Maintain accurate records of time worked and approval of timecards on bi-weekly payroll schedule.

Resident Relations:

· Maintain positive customer service disposition.

· Make regular inspections with residents of move-in/move-outs.

· Recommend and implement a resident retention program.

· Review all notices to vacate to determine the cause of the move-out.

· Initiate and implement policies/procedures to maintain resident communications, e.g., complaints, service requests, etc.

· Maintain an inventory of property owned equipment and personal property.

Maintenance:

· Physically walks and inspects property on a regular basis. Inspect vacant units and coordinate make-ready status with Maintenance Supervisor.

· Monitor and schedule all maintenance activities. Coordinate necessary repairs with Maintenance Supervisor and District Manager.

· Monitor the progress of capital expenditures and coordinate efforts with construction services and the District Manager.

Marketing/Leasing:

· Conduct market surveys monthly and provide trend report information. Shop competition and be aware of neighborhood market conditions.

· Participate in development of the property’s marketing and leasing goals and strategy.

· Maintain awareness of market/industry conditions and trends via trade publications, professional organizations, etc.

· Establish and maintain lease expiration matrix board with no more than 10% of leases (per floorplan) expiring in any month.

Safety:

· Report all liability and property incidents to the corporate office immediately. Ensure that all workers' compensation claims are reported promptly, and proper paperwork is completed. Conduct monthly safety meetings with all employees.

Requirements and Qualifications

• A high school diploma or GED certificate
• Property management certificate (preferred)
• Several years of property management experience
• Strong communication and budgetary skills
• RealPage software knowledge preferred, but not required.

Benefits

Medical/Dental/Vision Benefits

Long Term Disability

Paid Time Off

Holiday Policy

401(K)

401(k) matching

Company Paid Life Insurance

Supplemental Benefits (Short Term Disability, Life Insurance)

Schedule

Typically, Monday – Friday (8-hour shift)

Some Weekends may be required based on property needs.

Location: In Person