AP Specialist

What you'll do

Responsibilities 

• Support accurate and timely Accounts Payable month end close process
• Process invoices in the ERP system. Apply proper general ledger (G/L) coding to invoices
• Perform monthly reconciliations, take corrective action to resolve reconciling items
• Perform vendor master maintenance activities, including setup and updating of vendors in NetSuite
• Correspond with vendors and answer inquiries as needed
• Complete projects in collaboration with various Finance teams, Finance management, Infrastructure Teams and Procurement Teams
• Assist with year-end and quarterly audits
• Proficient in handling large amounts of data in Excel and other financial systems|
• Detail oriented, capable of balancing a number of assigned tasks
• Capable of developing strong working relationships with teammates in remote locations and vendor relationships around the globe
• Review and process vendor invoices for two-way and three-way match
• Research and resolve invoice and purchase order discrepancies
• Respond to vendor invoice/payment inquiries and resolve any discrepancies on a timely manner
• Appropriate project codes are assigned to invoices
• Ensure sales and use tax is accrued as necessary
• Review and process employee expense reports in accordance to company travel policy
• Review and reconcile monthly corporate credit card statement
• Initiate payment runs including ACH, Wires, Checks
• Collect new vendor W-9s and administration of year-end 1099’s reporting and filing
• Assist with month-end close related to vendor statement reconciliation and accruals
• Provide year-end audit support by preparing requested schedules and supporting documents
• Work on special projects when assigned by management

Systems

• Perform maintenance of vendor records within A/P System in NetSuite ERP and Coupa to ensure up-to-date address, terms, tax, banking information and contact information
• Serve as SME (Subject Matter Expert) for A/P systems
• Collaborate with cross-functional teams on various systems projects including selection, implementation, and upgrades to A/P systems.

Examples of desirable skills, knowledge and experience

• Bachelor’s degree in Accounting or related field preferred
• 3 years of experience with full cycle Accounts Payable
• Knowledge with data center contract or lease facilitation/administration experience in a business to business industry a plus
• Experience managing relationships with outside business partners 
• Knowledge of ASC 842 Leasing Standard a plus
• Familiar with PO creation/receipting process in conjunction with Accounting and Procurement teams
• Resolving billing questions with vendors and managing invoicing/crediting adjustments
• Work closely with company purchasing, leasing/contract and infrastructure teams as well as vendor/3rd party representatives, business managers
• Knowledge of general accounting concepts and applications
• Experience utilising a medium or large ERP system, NetSuite and Coupa a plus
• Intermediate Microsoft office or Google suite skills

Skills

• Strong analytical skills, with exceptional attention to detail and accuracy
• Team player and customer service mentality
• Demonstrated effective written, verbal and interpersonal communication skills at all levels of the organization
• Creative problem solving skills coupled with good judgment
• Strong oral & written English communication skills, including grammar and composition
• Critical thinking and strong analytical skills
• Ability to exercise sound judgment, provide leadership, and take initiative under minimal supervision
• Comfort in a fast paced work environment, with multiple concurrent projects and priorities
• Ability to plan, execute and deliver on projects in a timely manner; plus the ability to multitask on varying projects and initiatives
• Ability to identify points of workflow improvement and efficiency
• Very high attention to detail; organized and thorough with a desire for continuous improvement