HR Coordinator

Position Overview

The Human Resources Coordinator is responsible for assisting and supporting the strategic execution of all HR programs and systems. The HR Coordinator is also responsible for fostering productive cross-functional relationships with internal/external partners. Teamwork, process, relationship management and effective communication, as well as attention to detail are critical aspects of this role.

Essential Duties & Responsibilities

General HR

• Act as ADP Administrator; maintain and update org charts, employee records, etc.
• Ensure adherence of all HR policies and procedures by providing accurate and timely guidance to employees.
• Support accurate tracking and facilitation of all office logistics.
• Prepare and submit monthly HR reports detailing key activities, data and metrics including open to hire information, employee turnover, and employee relations matters.
• Facilitate employee data entry into Workday and IT systems
• Ensure compliance of all federal and state mandated employment laws.
• Manage the administration of Family Medical leaves of absences and benefits in partnership with manager as needed.
• Assist in contributing ideas for improvement of departmental processes, procedures and reporting.
• When needed, provide general administrative/office support (i.e. scheduling assistance and expense reports; attend meetings to take notes as a witness, ordering office supplies, preparing for presentations, etc.).
• Draft employment verification letters and confirmation letters
• Assist with ad hoc projects and work with the team as requests arise.
• Respond to employee inquires and policy/benefits related questions in a timely manner.
• Partner with manager/team to conduct Employee Feedback meetings.
• Build strong relationships with all employees.

Talent Management & Employee Engagement

• Provide support during the Performance Appraisal process (i.e. scheduling training, tracking completion and collecting completed forms, assistance inputting data in success factors, etc.).
• Provide project management support in special projects as needed (i.e. rewards & recognition, Philanthropic and engagement events, legacy awards, facilitation of training initiatives, performance management, etc.).
• Provide support to the facilitator for learning and development courses to support the annual performance management and development planning process
• Manage new hire announcements’ process and logistics
• Maintain and update organizational charts

Talent Acquisition & Onboarding:

• Provide the necessary support for the HR team and Business Partners to ensure successful and efficient recruitment and on-boarding of all new hires and temps.
• Maintain accurate tracking of all open permanent and temporary positions and job req. approval forms on a daily basis.
• Draft, update and maintain job descriptions files.
• Assist in facilitating communication between recruiting and business partners.
• Act as point person for general questions recruitment and onboarding inquires.
• Partner w/ manager/team to assist in the recruitment process for Entry level to Associate level positions
• Draft and maintain signed offer letters.
• Preparation of onboarding schedule, office setup, etc.

Experience, Skills, and Knowledge

• Bachelor’s Degree in Human Resources or related concentration preferred
• 1-3 years of prior relevant work experience
• Advanced computer skills: Word, Excel, PowerPoint, Outlook, SharePoint and familiarity with HRIS systems (ADP, Workday Preferred)
• Well-developed written and verbal presentation skills
• Excellent interpersonal skills with the ability to build and maintain strong working relationships
• Strong organizational skills and attention to detail is a must
• Ability to multi-task, work in high pressure environment
• Self-starter / proactive mindset