Administrative Assistant

CME Associates is seeking an Administrative Assistant to support our Medford, New Jersey location.

Responsibilities include but are not limited to;

• Provide general administrative support to the assigned team to organize the flow of work by handling information requests and coordinating with team members on a timely responses.
• Open, sort and distribute incoming correspondence, including faxes, scans and emails.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Type, prepare, format and compile letters, reports, and other correspondence as well was coordinate the printing and submission of said documents.
• Communicate and interact positively with clients, visitors and employees at all levels of the organization.
• Organize all agendas, files and correspondence for clientele meetings.
• Prepare and send Requests for Proposals (RFP’s) and Requests for Qualifications (RFQ’s) as needed.
• Collaborate with other CME Administrative staff on RFPs/RFQs and other projects.
• Complete all assigned projects related to conferences, conventions and promotional activities as scheduled.
• Reserve conference room and sets up for meetings.
• Coordinate with Accounts Receivable regarding client invoice matters.
• Initiate tasks and work well with little to no supervision.
• This position includes all other responsibilities that may be necessary to fulfill duties associated with the position or as may be assigned.

Requirements

• Minimum 3 years’ experience working as an administrative assistant supporting executives or other senior level positions.
• Experience working for an engineering firm or similar professional service firm in an administrative position preferred.
• High School Diploma / GED required.
• Associate's or Bachelor’s degree in Business Administration or Marketing preferred.
• Proficiency in Microsoft Office Suite (Word, Excel and PowerPoint)

Benefits

CME offers a competitive compensation package including: medical, prescription, dental and vision coverage, 401(k) retirement plan with employer match, educational assistance program and paid time off.