What are the responsibilities and job description for the JUDICIAL / JUSTICE COURT CLERK TRAINEE (JP6) position at Cochise County?
Under close supervision, performs basic work in assisting customers, processing court documents and files, and performs basic general clerical and administrative duties for the Justice Court. This is an entry level, trainee position. Upon successful completion of the probationary period and the one-year training period, individuals in this classification are eligible for a non-competitive promotion to the Justice Court Clerk position.
Work Environment
Work is performed in a high paced and dynamic environment that requires the ability to be sensitive to change and responsive to changing goals, priorities, and needs.
Essential Functions
Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written in this description.
High school diploma or GED certificate and one (1) year experience in performing secretarial or legal clerical work; OR any combination of academic education, professional training or work experience which demonstrates the potential to perform the duties of the position.
Must be able to type 45 net words per minute (a certificate of proficiency dated within the last six months must accompany application). Applicants will be subject to criminal history background check and fingerprinting. May be required to possess a valid Arizona driver's license within 30 days of employment. Bilingual preferred but not required.
May be required to lift 25-30 pounds from floor to waist, waist to shoulder or shoulder to overhead, carry 25-30 pounds a distance of 100 feet, or push/pull 25-150 pounds a distance of 300 feet.
Knowledge, Skills & Abilities
Knowledge of Business English, spelling, and arithmetic.
Work Environment
Work is performed in a high paced and dynamic environment that requires the ability to be sensitive to change and responsive to changing goals, priorities, and needs.
Essential Functions
Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written in this description.
- Answers routine incoming phone calls and emails from the public, attorneys, and court staff.
- Responds to routine questions from court personnel, attorneys, judges, and the public.
- Sorts and stamps incoming court documents.
- Receives and receipts monies in accordance with Minimum Accounting Standards.
- Recognizes the chronological order of documents and significance of various file stamps and indicators placed on files and/or documents.
- Retrieves and delivers court documents and files to various locations within the Courthouse.
- Files court documents and files in assigned storage areas within the Courthouse.
- Retrieves and prepares files for court.
- Maintains accurate and complete digital and physical files.
- Collects data to maintain multiple logs and monthly/quarterly reports for the department.
- Retrieves documents from the electronic case management system.
- Prepares correspondence and court notifications for mailing.
- Receives and distributes incoming mail for the Court.
- Accepts, marks, and maintains exhibits according to established procedures.
- Prepares, processes, and certifies copies of court documents and files.
- Performs data entry and the imaging of legal documents and files.
- Enters and maintains data in automated case management system and maintain lists.
- Count and balance cash drawer daily.
- Reconcile daily receipts.
- Receive bonds, process, and apply to case.
- Assists with juror check in.
- Attends various Court sessions ensuring there is a memorialization of the court proceeding.
- Attends hearings where materials (testimony, photographs, and/or videos) involving a sensitive subject matter may be discussed or displayed.
- Maintains knowledge of Judge assignments, hearing dates and court calendar times for reference during hearings.
- Records court proceedings digitally and using court forms to create a record of the proceedings.
- Operates courtroom audio and visual equipment to ensure proceedings are properly recorded and available for online streaming, when applicable.
- Works collectively with judicial staff and adjoining court partners to communicate vital case information during court proceedings and throughout the day.
- Enters Data for sentencing, dispositions, and financial assessments.
- Process interfaces with statewide AZPOINT system which is critical in generating protective order forms and providing real time access to law enforcement.
- Performs work in a specified area within the Court.
- Adheres to teamwork to help accomplish the goals of the Court.
- Maintains absolute confidentiality of work-related issues, customer records, and restricted County information.
- Performs other related duties as required.
High school diploma or GED certificate and one (1) year experience in performing secretarial or legal clerical work; OR any combination of academic education, professional training or work experience which demonstrates the potential to perform the duties of the position.
Must be able to type 45 net words per minute (a certificate of proficiency dated within the last six months must accompany application). Applicants will be subject to criminal history background check and fingerprinting. May be required to possess a valid Arizona driver's license within 30 days of employment. Bilingual preferred but not required.
May be required to lift 25-30 pounds from floor to waist, waist to shoulder or shoulder to overhead, carry 25-30 pounds a distance of 100 feet, or push/pull 25-150 pounds a distance of 300 feet.
Knowledge, Skills & Abilities
Knowledge of Business English, spelling, and arithmetic.
- Knowledge of clerical and office practices and procedures.
- Skill in using data processing systems and other office equipment and machines.
- Ability to follow written and verbal instructions.
- Apply basic math skills to include accounting/bookkeeping principles which includes verifying daily cash intake and balancing end of day processes in accordance with Minimum Accounting Standards.
- Ability to communicate effectively orally and in writing.
- Ability to establish and maintain effective working relationships with employees, other agencies, and the public.
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