Coconino County promotes a transformational leadership philosophy that elicits employee growth, cultivates inspiration, and creates future leaders by empowering employees to solve internal and external customer needs and exceed customer service expectations. As an award-winning organization with high regard for cultural diversity and the positive contributions of the many thriving cultures within our county, our nation, and our society, Coconino County leads a variety of initiatives that celebrate diversity; from our Annual Diversity Day, and monthly Heritage Lunch & Learns, to book clubs, and professional development academies which target diverse workforce segments. Coconino County's respect for diversity is shared throughout the organization. Come be part of this optimistic, innovative team where outstanding customer service creates dynamic solutions and engages leadership at every level.
Under supervision performs work of moderate difficulty in recording court proceedings, processing and distributing court documents; performs related duties as assigned. Illustrative Only:
- Processes and distributes confidential documents
- Manages case files
- Attends, prepares documents and summarizes decisions reached in court hearings
- Processes and distributes judicial orders and legal documents at the direction of the Judge
- Updates Court and Judge's calendars based on court orders
- Schedules court hearings and trials
- Processes case information into software system
- Completes minute entry from court hearings and trial proceedings
- Certifies documents
- Coordinates deliberation rooms for Jury Trials
- Prepares and transfers bind over felony cases to Superior Court
- Assists in training staff
Essential functions of this position include but are not limited to: standing, walking, sitting, crouching, stooping, kneeling, reaching and bending to file; working at heights (step ladder) to retrieve files; crawling to reach bottom row files; twisting (working with computers and files); lifting (up to 30 lbs.); Carrying (up to 25 lbs.); pushing/ pulling (up to 25 lbs.) boxes of files; working with and around co-workers and public; dealing with interruptions; repetitive motion (hand-wrist) for typing; repetitive motion (elbow-shoulder) lifting and filing; finger dexterity. Environmental factors include working around noise and heights.Two years of progressively responsible clerical work;
including at least one year experience in Justice Court environment; OR, any equivalent combination of education, training, and experience which demonstrates the ability to perform the duties of the position.
The ideal candidate possesses a working knowledge of AJACS or a similar case management database, previous court experience, has strong computer skills and attention to detail, and is able to positively collaborate and work in a team environment.
Preferred qualifications include strong skills in establishing and maintaining effective working relationships with internal and external customers, detail and deadline-oriented, problem-solving, and basic knowledge of court and legal terminology and procedures.Considerable knowledge of:
-Use of modern office practices, procedures and equipment
-Justice Court terms and definitions
-Business English and spelling
Working knowledge of:
-Arizona statutes and Rules of Procedure
-Court and legal terminology and procedures
-Computer applications
Ability to:
-Make decisions in accordance with regulations, policies and procedures
-Maintain confidentiality
-Perform complex paperwork processing and calendaring tasks with accuracy in courtroom environment
-Meet deadlines
-Accurately maintain records and prepare reports
-Work safely and support the culture of workplace safety
-Establish and maintain effective working relationships with employees, other agencies and the public
-Follow written and verbal instructions
-Communicate effectively verbally and in writing
Coconino County is an Equal Opportunity Employer. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.