Payroll Supervisor

Job Summary:

Responsible for oversight of all hourly and salaried payroll processing, support, and administration for corporate and regional operations

Main Responsibilities:

• Embrace the Company’s safety culture, actively support all safety initiatives, and adhere to defined accountabilities implemented by the Safety Steering and Continuous Improvement teams
• Support, promote, and practice the Company core values, vision, and mission; follow code of ethics, workplace conduct, safety, and other established policies
• Assist with projects and tasks as assigned to support payroll/accounting functions

Payroll Processing/Administration:

• Ensure compliance with federal, state, and local legal requirements, tax regulations, and company policy
• Leverage technology to gain payroll processing efficiencies and accuracy
• Implement processes to build consistent, accurate and reliable payroll practices; make recommendations for enhancements and improvements to processes that create payroll efficiencies, reduce costs, and improve quality of service delivery
• Prepare and update payroll policies and procedures to improve payroll processing capabilities and accuracy
• Supervise collection, protection, confidentiality, and maintenance of payroll information and systems
• Prepare and file weekly, monthly, quarterly and year-end payroll reporting (940, 941, state tax withholding etc.)
• Regularly review, implement and up-date payroll system records
• Oversee issuance of paychecks or electronic transfers to bank accounts according to established payroll cycles
• Oversee and review benefit deductions and reconciliation
• Oversee certified payroll reporting and compliance
• Remit and reconcile federal, state and local government tax payments
• Manage benefit audits (401k, Workers’ Compensation, etc.)
• Prepare 401k contribution payments and ‘true-up’
• Analyze monthly burden calculations and recommend annual burden rate
• Validate/review vacation calculations and balances

Payroll Reconciliation and Accounting:

• Maintain payroll-related general ledger accounts and reconcile within accounting system; resolve any discrepancies
• Assist accounting team with monthly, quarterly, and year-end closing process
• Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability and nontaxable wages
• Validate changes in exemptions, insurance coverage, 401K deductions, job titles, transfers, promotions
• Determine payroll liabilities by approving the calculation of employee federal and state income and social security taxes, unemployment, and workers’ compensation payments
• Generate year-end W-2 process ensuring accuracy and timeliness
• Reconcile payroll transactions to monthly bank statements using ADRA reconciliation system
• Assist with interim and year-end audit
• Act as subject matter expert; remain updated on payroll laws and regulations

Main Responsibilities Continued:

Communications/Training:

• Maintain effective communications with corporate and regional personnel regarding payroll issues
• Mentor, coach, train, and support continuous improvement of the payroll team
• Communicate regularly with operations, HR, and accounting functions to review and improve cross-functional impact and data sharing to recommend and implement payroll best practices

Payroll Reconciliation and Accounting:

• Maintain payroll-related general ledger accounts and reconcile within accounting system; resolve any discrepancies
• Assist accounting team with monthly, quarterly, and year-end closing process
• Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability and nontaxable wages
• Validate changes in exemptions, insurance coverage, 401K deductions, job titles, transfers, promotions
• Determine payroll liabilities by approving the calculation of employee federal and state income and social security taxes, unemployment, and workers’ compensation payments
• Generate year-end W-2 process ensuring accuracy and timeliness
• Reconcile payroll transactions to monthly bank statements using ADRA reconciliation system
• Assist with interim and year-end audit
• Act as subject matter expert; remain updated on payroll laws and regulations

Education:

• Bachelor’s degree in business administration, accounting, finance, or related discipline (or equivalent combination of education and experience)
• Valid Driver’s License and clean driving history

Skills:

• 5 years of progressive experience in multi-location/multi-state payroll administration
• Experience with prevailing wages/certified payroll in a construction or similar environment preferred
• Demonstrated proficiency in MS Office Programs (Word, Outlook, Excel), accounting software (JD Edwards a plus); payroll systems; and other related software
• Solid understanding of generally accepted accounting practices related to the payroll function
• Ability to lead and develop others
• Ability to communicate with, and build and maintain effective working relationships with others at all levels
• Ability to respond to common inquiries or complaints, and interact professionally with others
• Ability to define problems, collect data, establish facts, and draw valid conclusions

Physical Requirements:

• Most work performed in an office environment, quiet to moderate noise level
• Occasionally required to lift and /or move up to 25 pounds
• Sitting for long periods (up to 8 hours or more) at a desk using a computer; with intermittent breaks
• Occasionally required to stand and walk, reach with hands and arms and stoop, kneel, crouch, or crawl; visiting work sites may require walking over uneven terrain and some exposure to dust, chemicals and loud noise
• Some travel with overnight stays away from home may be required
• Regularly required to use hands to feel, handle and manipulate objects, write, use a keyboard and/or mobile device
• Regularly required to communicate (talk and hear), and perform tasks requiring visual acuity

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift

Work setting:

• Office

Ability to Relocate:

• Cheyenne, WY: Relocate before starting work (Required)

Work Location: In person