Real Estate Administrative Manager

We’re hiring a professional, highly organized real estate office manager to supervise our administrative assistants and ensure our operations run smoothly. Your responsibilities include maintaining new MLS listings, organizing paperwork and transaction contracts, and scheduling appointments. You’ll also be in charge of the monthly budget, purchase office supplies when necessary, and perform basic bookkeeping duties. Top applicants have an eye for detail, love helping people, and are energized by the daily variety this job offers! If you can’t wait to get started, apply now!

$17 - $20 hourly DOE

• Direct office procedures and manage all administrative duties and staff to make sure operations run smoothly
• Schedule team appointments, events, and travel
• Update MLS listings online and work with marketing to produce appropriate social media posts, photos, signage, brochures, and other materials
• Maintain office equipment and re-order supplies when necessary
• Track office expenses, do basic bookkeeping, and maintain the monthly budget

• Handle the maintenance, ordering, and installation of all office equipment
• Provide status reports
• Provide superior back-office support by managing seller/buyer systems, internal databases, and lead generation
• Update the listing and sale filing systems
• Must be able to demonstrate strong administrative skills in order to manage daily operations

• Bachelor’s degree preferred; must have graduated high school, received a G.E.D. or equivalent
• Real estate license preferred but not required
• Excellent time management, problem-solving, and communication skills
• 2 years of office management experience or similar work experience required
• Familiarity with Microsoft Office or similar systems

• High School diploma plus 2 years of experience in administrative management required
• Practices a client-focused philosophy
• Calm under pressure
• Strong ability to multitask
• Bookkeeping skills
• IT literate and competent user of Microsoft packages and social media outlets
• Strong written and verbal communication skills
• Independent, self-motivated yet also able to work in a team environment successfully
• Real Estate experience is a plus!

We are on a path of innovation and growth. We currently have 6 locations in Eugene, Lincoln City, McMinnville, Newberg, Newport, and Sheridan. The Coldwell Banker brand is the oldest and largest and best-established residential real estate franchise system in North America. In fact, in many ways, it was the original real estate “startup." More than 100 years later. https://www.coldwellbanker.com/history