Payroll Specialist

Job Summary

The Payroll Specialist is a direct report of the Human Resources management team. This position coordinates and performs a variety of detailed fiscal payroll transactions including, but not limited to, accurate recording, processing, and issuance of employee salaries, wages, and fringe benefits.

Incumbent will also provide human resource services in one or more of the following areas: employee and labor relations, and employee records.

Typical Job Functions

• Serve as a primary backup for payroll
• Perform all realms of payroll by assisting the Senior Payroll Coordinator
• Prepare and process semi-monthly payroll, and related reports and reconciliations including all retirement accounts (PERSI, ORP) and benefits (as needed)
• Recommend and coordinate payroll work procedures and processes
• Participate in all aspects of CEI Human Resources Services, including, personnel transactions, personnel record-keeping and maintenance, reporting of Workers Compensation in coordination with the State Insurance Fund, benefits administration in coordination with the current Insurance provider, consistent application of payroll and personnel policies and procedures, onboarding processes and procedures, and communication of payroll related information to CEI staff and faculty
• Participate and/or assist with events including, benefits fair, campus open house, recruitment fairs via in-person or virtual
• Take initiative to research and present new ideas to the human resources team
• Perform other job-related duties as assigned

Minimum Qualifications

• One year of full-time experience of processing payroll
• Knowledge of payroll rules and regulations
• Experience interpreting and applying laws, regulations, and policies
• Proficiency using Microsoft applications, including Excel, Word, Outlook, database software, internet, and on-line reporting
• Customer service experience dealing with both internal and external stakeholders
• Excellent communication skills both orally and in writing to individual and group settings
• Demonstrated ability to maintain accuracy and confidentiality
• Basic knowledge of human resources administration
• Ability to work independently
• Incumbent must reside in the State of Idaho

Additional Desired Qualifications

• Associate degree in accounting or business
• Experience working in a post-secondary education environment with an in-depth understanding of the various employment classifications
• Experience working with faculty contracts/agreements
• Bilingual (Spanish)

Background Investigations:

Employment at College of Eastern Idaho will be contingent upon the successful completion of a criminal background investigation and may require a credit and/or motor vehicle background investigation depending on the position. Please refer to Policy 225: Background Checks.

College of Eastern Idaho (CEI) offers full-time employees a generous benefit package. For information about our medical, dental, vision, disability, and life insurance benefits please visit the Office of Group Insurance. Positions classified as non-exempt are offered retirement benefits administered through the Public Employee Retirement System of Idaho (PERSI); information may be found at: https:persi.idaho.gov.

Additional benefits include vacation, sick, and holiday leave; tuition benefits; and a selection of voluntary benefits.