Administrative Assistant II - Campus Events

The College of Southern Nevada appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
• Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you are unable to attach the required documents to your online application or need assistance regarding the application process, please contact the Talent Acquisition team within Human Resources via email at hr.recruitment@csn.edu or call (702) 651-5800 to be directed to the appropriate Recruiter.

Job Description

Based on the volume of applications received this recruitment may close at any time. Applicants are encouraged to apply as soon as possible.

Position Summary

Under direct supervision, responsibilities include, but are not limited to:

• Perform a broad variety of Administrative Assistant support duties to include maintaining records, files, event orders, composing and editing correspondence and data entry information into reports and spreadsheets.
• Provide receptionist duties such as answering the phones, assisting callers, taking and delivering messages to staff members that can assist and if necessary, transfer caller to the appropriate department.
• Set up and prepare documents for meetings, taking and distributing minutes for review.
• Responsible for copying and distributing information to department members as necessary.
• Also responsible for receiving, sorting, attaching documentation as warranted and distributing to appropriate staff.
• Exhibits the ability to take care of correspondence that does not need to be referred.
• Assist the Program Officer in reviewing and preparing applications for event requirements.
• Maintain financial responsibility for purchasing office supplies, event supplies purchased using the P-Card and ensuring that the appropriate codes have been assigned.
• Utilizing Workday to complete the appropriate forms to process Registration Fees, course fees, etc. requested by the Program Officer and Events Director.
• Receive, review, code and process a variety of clerical accounting documents to include invoices, claims, billing forms and other program materials as requested.
• Coordinate with the Program Officer utilizing 25Live System to ensure room assignments have been made, contact designated departments to coordinate event schedules, supplies needed and confirm their involvement and tasks for successful event completion.
• Notify Program Officer and/or Event Director of any requested changes and the outcome of the changes. Utilizing TMA, process work orders for any assistance needed from other CSN departments.
• Process work orders to accommodate event requests.
• Prepare and maintain inventory of the Department's office supplies, equipment and maintain documentation and record keeping of inventory tags.
• Perform periodic physical inventory to reconcile agency records with the State Purchasing Department Fiscal Inventory.
• Complete the appropriate forms for submittal to Purchasing when disposing of equipment no longer being utilized.
• Annually submit reminders to Events Director of upcoming Personnel Evaluations.
• Provide supplemental documentation or forms upon request.
• Provide reports to the Events Director of any upcoming staff development courses that are needed for Department staff.

Required Qualifications

• Graduation from high school or equivalent education and two years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR one year of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience as described above.

Starting Salary

Grade 25, Step 1 - $33,971.7

Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1. The College of Southern Nevada offers a competitive benefits package, including an excellent PERS retirement plan (a defined benefit plan), generous vacation & sick benefits, 11 paid holidays, educational benefits, and a choice between three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts.

Exempt
No

Full-Time Equivalent
100.0%

Required Attachment(s)

To be considered for this position, please upload the following documents to your application:

• Resume - List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
• Cover letter
• Unofficial College Transcripts (optional) - If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the job posting.

Local Search

Out of Area/State Candidates will not be offered travel reimbursement.

We believe equity is the foundation for a thriving, justice-centered institution that serves all. We strive to uphold our mission, to create, and preserve an inclusive environment that is dedicated to achieving educational access, equity, inviolable dignity, and opportunity for all to participate, prosper, and reach their full potential.

We ensure that all of our work and efforts are transformative and build an institutional culture that is truly Students First. We commit to the journey ahead, we embrace difficult conversations, examine implicit biases, and remain steadfast in our continuous process of improvement. We do this by creating, uplifting, and centering all of the voices and experiential knowledge of our students, employees, and campus communities.

NSHE - INTERNAL APPLICANTS PLEASE NOTE

CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11:59pm the day prior to the position close date.

Posting Close Date
08/12/2022

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.

All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Schedules are subject to change based on organizational needs.

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.

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About Us
The College of Southern Nevada (CSN) creates opportunities and changes lives through access to quality teaching, services, and experiences that enrich our diverse community. CSN has three main campuses in Las Vegas, North Las Vegas and Henderson and multiple sites and centers.

The Nevada System of Higher Education (NSHE) is committed to providing a place of work and learning free of discrimination on the basis of a persons age, disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race, or religion.jeid-77b8dcb7e217ef448a611a96dd7da05f