Substitute Accounting Technician

Job Type: Staff
Department: Fiscal Services

Basic Function:
Basic FunctionUnder the direction of the Accounting Services Supervisor, perform varied and responsible accounting work specializing in the maintenance of a set of accounts and financial and statistical records.

Distinguishing CharacteristicsThe Accounting Specialist performs more advanced work with responsibility for a set of accounts requiring more technical expertise and internal audit responsibilities. Positions allocated to the Accounting Technician class perform accounting work specializing in the maintenance of a set of accounts and financial and statistical records.

EMPLOYMENT STATUS

• Classified Salary Schedule RANGE 10
• Substitute/Temporary/Short-Term
• May qualify for District Bronze package
• No holiday pay
• May accrue sick hours based on hours worked
• For internal classified staff, this would be a working-out-of-class opportunity

Representative Duties:
Representative DutiesEssential Functions1. Perform specialized accounting work involved in one or more assigned set of complex District-wide accounts such as accounts payable, accounts receivable, general fund and special categorical projects; prepare, maintain and analyze financial records for proper audit control for accounts payable processes.2. Verify and code data according to prescribed procedures; review financial information to assure accuracy of information; monitor, encumber and pay requisitions, purchase orders, student vouchers, student refunds, travel expenses and contracts; maintain supporting documentation; review encumbrances and expenditures for accrual purposes at year-end and assign appropriate coding to correctly affect ending balance; disencumber contracts or purchase orders that will not be paid prior to end of fiscal year; assign accrual number to expenses that will become prior year liabilities.3. Gather, assemble, tabulate, proof, extend, verify, balance, summarize and post fiscal data for assigned accounts; prepare, tabulate and balance invoice batches for payment authorization.4. Review items for assigned set of accounts from satellite operations to assure accuracy and completeness of financial records; provide proper internal controls.5. Prepare worksheets and reports for assigned accounts; prepare statements and reports for funds as assigned for management and Board review.6. Oversee, evaluate and interpret Internal Revenue Service regulations to determine recipients for assignment of 1099 form; monitor W-9 Forms to vendors for Federal reporting.7. Communicate with administrators, faculty, vendors, staff and others regarding assigned accounts; verify payment authorizations and budget account code balances and classifications; analyze vendor information for proper address and tax identification number; review budgets for assigned accounts and provide statements of forecasts and balances as requested; provide cash flows and other analytical reports as requested for assigned accounts.8. Process a variety of financial information; adjust accounts; input statistical data regarding budgets and assigned accounts.9. Reconcile accounts as assigned; prepare various accounting and budget control documents.10. Prepare, monitor and generate assigned payrolls.11. Balance federal and State tax reports and prepare periodic reports.Other Functions12. Attend a variety of meetings and conferences.13. Perform related duties as assigned.

Minimum Qualifications:
Any combination equivalent to
Graduation from high school supplemented by two years of college-level course work, with a grade of "C" or better in accounting and three years of increasingly responsible accounting-related experience.

Preferred Qualifications:

Knowledge of:
Procedures, methods, practices and terminology used in bookkeeping and financial record-keeping; modern office practices, procedures and equipment; modern accounting office machines; correct English usage, grammar, spelling, punctuation and vocabulary; operation of computers and applicable software.

Ability to:
Post and make arithmetic computations rapidly and accurately; use a variety of office equipment; Operate office machines including a computer and applicable software; understand and follow oral and written instructions; work cooperatively with others; sit for extended periods of time.

Physical Demands:
Working Conditions: EnvironmentOffice environment.

Full Time/Part Time: Full Time
Weekly Working Hours: 40
Work Schedule & Hours: Monday, Tuesday, Wednesday, Thursday, Friday - 8:00 am - 5:00 pm
Salary Schedule Range: $24.94 - $35.08: Classified Salary Schedule, Range 10
Specific Departmental Needs:

Posting Number: 23-043
Number of Vacancies:
Desired Start Date:
Interview Date: 05/15/2023
Posting Open Date: 05/08/2023
Posting Close Date: 5/15/2023
Open Until Filled: No

Special Instructions to Applicants:
Please fill out your online application completely with all requested details. Applications missing any of the required documents listed will not be considered.

REQUIRED ATTACHMENTS:

• Resume: Must include length of employment (month/year start & end dates) for each employer.
• Cover Letter: Please address how you meet the minimum requirements for this position and any special qualifications you possess.

OPTIONAL ATTACHMENTS:

• College Transcripts (optional): For consideration of college coursework, transcripts must be attached. Diplomas will not be accepted in lieu of transcripts.

To apply, visit https://cod.peopleadmin.com/postings/6795jeid-798523c757df6b438e0578dce578f569