What are the responsibilities and job description for the Administrative Assistant position at College Solutions?
About College Solutions:
College Solutions is a dedicated team committed to helping students navigate the college application process. We provide personalized guidance, resources, and support to ensure students achieve their educational goals.
Position Overview:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This remote role is essential in supporting our operations, ensuring seamless processes, and maintaining accurate records. The ideal candidate will have excellent communication skills, be proficient in administrative tasks, and possess the ability to manage multiple responsibilities effectively.
Essential Functions
Invoicing and Payments:
- Create and manage invoices.
- Send payment welcome emails to new clients.
- Set up and manage recurring payments.
- Monitor and follow up on overdue payments.
- Ensure new clients are properly added to the onboarding system.
Student Onboarding and Database Management:
- Onboard students into the designated database.
- Upload and tag records, generate reports, and manage database entries.
- Assign and upload test results.
- Graduate students from the database as necessary.
Scholarship and Contracts Management:
- Update and maintain a list of scholarships and their due dates.
- Keep track of resumes and correspondence.
- Manage contracts and coordinate with service providers.
Event Coordination and Support:
- Arrange food and beverage orders for events.
- Coordinate with the sales team and clients for event planning.
- Monitor and manage event signups, troubleshoot issues, and update attendance records.
- Add event and deadline reminders to relevant portals.
General Administrative Tasks:
- Manage gift mailing requests.
- Perform other administrative duties as assigned.
Qualifications:
- Proven experience as an administrative assistant or in a similar role.
- Proficiency in Microsoft Office Suite and familiarity with Bill.com and CPP.
- Strong organizational skills with a keen attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple tasks and prioritize effectively.
- Self-motivated and capable of working independently in a remote setting.
Benefits:
- Competitive salary.
- Flexible working hours.
- Remote work opportunity.
- Opportunities for professional growth and development.
How to Apply:
Interested candidates are encouraged to submit their resume and a cover letter detailing their relevant experience and explaining why they are a good fit for this position.
College Solutions is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Type: Part-time
Pay: $25.00 - $28.00 per hour
Schedule:
- 4 hour shift
- Monday to Friday
- Weekends as needed
Work Location: Hybrid remote in Charlottesville, VA 22903
Salary : $25 - $28