Director, Space & Occupancy Planning

Make your next move an expert one.

At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

Director, Space & Occupancy Planning

Who you are

Accountable for spearheading space management and occupancy planning initiatives tailored to align with client-specific business goals and cultural values. Under the direction of the space and occupancy planning director, the planning team provides occupancy and space planning support to the client on various levels, optimizing supply and demand planning within a physical portfolio and directly supporting the goals of the business and coordinating real estate objectives. This leadership role involves overseeing all aspects of space management and occupancy planning on a client account, including conducting reviews, developing scenarios, tracking KPIs, providing support to clients, and ensuring accurate database management. As a "player-coach," the Director collaborates closely with the team on projects and engages cross-disciplinary partners to conceive, design, and develop processes to support client initiatives and standards.

What you bring

• Bachelor's degree in a relevant field (e.g., Architecture, interior design, corporate real estate, Workplace Strategy) required.

• Experience in AutoCAD, REVIT, BIM, or other drafting technologies.

• Minimum of 5 years of industry experience in architecture, interior design, workplace strategy, portfolio strategy or related field.

• 5 years of progressive professional experience in the management of space utilization and occupancy planning, experience with space planning, workplace design, and related disciplines is a plus.

• A team-oriented mind-set and be as comfortable working alone as working with a broader team.

• Strong knowledge of PowerPoint, Word, Excel, and Teams, ability to analyze a variety of data sets and expertise in operating IWMS database applications

• Excellent problem solving and critical thinking skills.

• Familiarity with architectural drawings; furniture, fixtures, and equipment; design and space planning concepts; construction costs and schedules; project management skills.

• Ability to effectively partner and deliver results in a matrix environment, experiencing working on an outsourced client account is a plus.

• Excellent interpersonal and organizational skills with the ability to manage multiple projects simultaneously.

• Not required but positive consideration will be given to candidates with Change Management experience including developing and implementing workplace strategies.

What success looks like

• Develop and implement principles, policies, and procedures for space and occupancy planning, including regular and real-time reporting.

• Provide dedicated oversight of space and occupancy planning services across relevant geographies and markets, managing all necessary resources and skills for service implementation and quality control.

• Support and inform team members and manage client expectations, conducting annual reviews and quarterly updates of space and occupancy planning work to add value.

• Lead and develop a team of planners in strategic and tactical occupancy planning, real estate optimization, and workplace design.

• Lead all aspects of occupancy planning projects and scenario development, from programming and test fitting to implementation and presentation. Develop occupancy scenario plans, analyze utilization data, and engage with internal customers to develop innovative solutions to space requests.

• Facilitate meetings with clients, providing agendas, minutes, and project management fundamentals.

• Work closely with clients or internal stakeholders to collect information and create various workplace scenarios, considering factors like growth, reorganization, and adherence to corporate standards.

• Analyze data, draw conclusions, devise space and occupancy scenarios, and present in simple summarized ways.

• Manages the planning team to perform IWMS information, verify accuracy of space data though monthly reviews, create & provide as-built AutoCAD plan to clients, report on key metrics and prepare strategic plans.

• Support client manager and teammates in all programming, project support, presentation, and Business Case Analysis development

• Report on and support program updates on a weekly, monthly, and quarterly basis, highlighting risks and opportunities.

• Negotiate space among user groups to maximize real estate use while enhancing adjacencies for improved collaboration and workflow.

• Establish templates and processes to standardize space requests, provide solutions, and build efficient space programs.

• Partner with Project Management on design management, review architectural plans, support with test fits, and support the move management team on large capital projects.

Colliers International provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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Make your next move an expert one and join us as we lead the industry into the future.

Direct applicants only please, no agencies.

Colliers provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact