Grants Manager

Grants Manager
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Grants Manager
Salary
$53,484.00 - $78,276.00 Annually
Location
Golden, CO
Job Type
Full Time
Department
Department of Public Safety
Job Number
RAA CSP 10648 2/2023
Closing
3/20/2023 5:00 PM Mountain
- Description
- Benefits
- Questions
Department Information
A n eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.
Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.
Our Vision - Creating safer and more resilient communities across Colorado.
Our Core Values - Unity, Honor, Service
Visit our website to learn more about the work we do to keep Colorado safe!
CDPS is an equal opportunity employer. See our EEOD Utilization Report (2020) (https://drive.google.com/file/d/11XM6_piWxOnO7rfbG1EDPL2vHeCcVH36/view?usp=sharing)
ABOUT THE DEPARTMENT
The Colorado Department of Public Safety (CDPS) consists of five Divisions: Colorado Bureau of Investigation (CBI), Colorado State Patrol (CSP), Division of Criminal Justice (DCJ), Division of Fire Prevention and Control (DFPC), and the Division of Homeland Security and Emergency Management (DHSEM). The Executive Director's Office (EDO) provides administrative and management services to the operating divisions of the department.
WHY JOIN US
- Our employees are proud of their work and believe their work is important and valued by the public.
- Our supervisors do a great job managing employees, providing clear expectations, treating employees with respect and providing timely feedback.
- We value a high work-life balance.
- CDPS is an equal opportunity employer. We welcome diversity of backgrounds and ideas.
In addition to rewarding meaningful work, we offer a competitive benefits package that includes:
- Excellent work-life programs, training, and professional development opportunities;
- Retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans;
- Medical and dental options (for permanent employees and their dependents).
- Short and optional long-term disability coverage
- 11 paid holidays per year plus vacation and sick leave.
- Employee Assistance Program (C-SEAP) available in every region of the state.
- Subsidized RTD FlexPass and free parking at most work locations.
- Reduced college tuition (CSU Global, DeVry University)
- Life insurance that includes legal resources and discounts.
For a complete review of the benefits we offer, please click on this link.
Description of Job
ABOUT THE WORK UNIT
The Grants Management Office (GMO), executes the mission of the Colorado State Patrol (CSP) by providing technical guidance, information, and recommendations primarily to the Chief's Office and Port of Entry. It is accomplished by securing and managing state and federal grants, interpreting operational and financial data to identify and solve agency problems and capitalizing on business opportunities by applying professional project management methodologies, responding to requests for funding, providing programmatic and financial grant support to grant project managers, obtaining and providing information to CSP members and state and federal agencies, and fostering partnerships with critical internal and external stakeholders. This position exists to manage programmatic and financial aspects of grant management from the cradle to grave, including researching, writing, and obtaining grant funding to enhance current departmental programs and projects as delineated by the Chief's Office and Colorado State Patrol's Strategic Plan. This position requires an understanding of grant management, and GMO supports grant managers in enhancing their knowledge and obtaining their grant certification from the National Grant Management Association.
WORK ENVIRONMENT
- Hybrid
ABOUT THE POSITION
This position analyzes, monitors, and reports on programmatic and financial activities of state and federal-funded grant programs. Programmatic responsibilities include assisting with or implementing grants administration oversight from pre-award, award, post-award, monitoring, and closeout activities. Financial management includes, but not limited to, making payments or charges to internal and external grant customers, monitoring monthly accruals and notifying grant project manager of any budget issues, preparing quarterly financial reports, ensuring proper documentation and records are maintained for audits, assisting in audit preparation, preparing data for grant reporting, and performing other programmatic and financial grant duties as assigned. This position provides programmatic and financial support, leadership, and technical assistance to assigned internal grant project managers and applies state and federal grant guidelines to ensure compliance. This position assists with special projects as assigned. This position operates independently in performing programmatic and fiscal accounting duties. This position applies judgement and guidelines to solve daily problems related to grants management. This position anticipates and analyzes possible consequences of programmatic and budgetary grant decisions.
DUTIES
GRANT PROGRAM MANAGEMENT
Manages grants throughout the grant lifecycle. Oversees grant programmatic duties to include, but not limited to, administering assigned grant programs or providing support for grant programs throughout the grant lifecycle. Provides materials and assists the Director of GMO with project and contract negotiations as well as audits. Monitors grant programmatic implementation to ensure compliance with state and federal rules and regulations, fidelity to goals and objectives, adherence to allowable budget expenditures by the end of the grant. Duties include preparing quarterly and final reports, analyzing data, providing statistics and graphics for grant applications and reporting, preparing budget modifications and grant extensions, and ensuring completeness and CDPS Revised 07/18 3 accuracy of all data and information included in reports and evaluations. Applies theory, principles, models, standards, and precedence to complex data sets for performance evaluation and reporting. Formulates actions or guidelines to address particular grant implementation problems responds to grant emergencies through individual judgement and resourcefulness by utilizing knowledge of rules, regulations, policies, procedures, and other relevant resources to make an informed answer.
GRANT FINANCIAL ADMINISTRATION
Monitors budget expenditures to ensure compliance with state and federal fiscal rules, regulations, and procedures. This includes, but not limited to, preparing grant applications, budgets, making vendor payments, preparing requests for payment, working with procurement, and maintaining the troop overtime financial database. Reconciles monthly and year end grant records to the state's accounting system (CORE). Analyzes data, identifies, and resolves problems using appropriate accounting procedures. Verifies grants are in fiscal compliance for fiscal year opening and closing activities. Responds to requests for financial data and clarification from grant project managers with necessary information on prior and current years' grant drawdown and expenditures. Prepares reports summarizing funding activities at the request of internal and external customers. Prepares fiscal reports for supervisor's review and dissemination to the field.
OFFICE ADMINISTRATION
Teamwork is critical to this position and as such, the GMO team believes in information-sharing and, on the rare occasions, help teammates with their grant deadlines. GMO values team success and if there is an area where you need more training, it will be provided by GMO and through other training opportunities. Participates and contributes to GMO's development and strategic planning. Participates in special projects as assigned. Provides guidance, problem-solving, and training to internal grant partners to ensure successful grant management. Participates as a representative of GMO on external teams as assigned by Director of GMO. Consults with the Director of GMO prior to deciding broad, critical program and policy direction. This consultation is accepted as fact and not refuted on its technical merit.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
MINIMUM QUALIFICATIONS:
Ba chelor's degree in any field AND two (2) years of full-time professional grant management experience, or accounting experience that included planning, coordinating, monitoring, or managing grants or other restricted funds.
OR
A Master's degree from an accredited college or institution in accounting, finance, auditing, business administration, criminal justice, or public administration or a closely related field AND one (1) years of professional grant management experience, or accounting experience that included planning, coordinating, monitoring, or managing grants or other restricted funds.
OR
Six (6) years of professional grant manag ement experiences, or accounting experience that included planning, coordinating, monitoring, or managing grants or other restricted funds.
REQUIRED COMPETENCIES
- Proficient in WORD, Excel, and Google
- Excellent reasoning and analytical and problem-solving skills; Detail-oriented and highly accurate;
- Collaboration - Professional, enthusiastic, positive attitude, able to collaborate, communicate and cooperate with multiple cross-functional partners.
- Execute good judgment and acumen in solving problems. Building strong working relationships and responding to the needs of partners and stakeholders.
PREFERRED COMPETENCIES
- Experience with auditing and risk assessments
- Experience with federal regulations and compliance
- Experience in managing multiple grants
- CORE experience is a plus, but willing to train on the state accounting system
CONDITIONS OF EMPLOYMENT
- Requires successful completion of a background investigation that includes a polygraph exam, a fingerprint based criminal history search and a reference check.
APPEAL RIGHTS
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Supplemental Information
NOTIFICATIONS
All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from " state.co.us " and " info@governmentjobs.com " addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
EQUITY, DIVERSITY AND INCLUSION
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Christine Moreno at christine.moreno@state.co.us
PLEASE READ CAREFULLY - RECRUITMENT TIMELINE INFORMATION
- Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received.
- All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
- Comparative Analysis Steps may include:
- Structured application review by a panel of SMEs.
- Written sample of previous work.
- For an overview of State of Colorado application process and application tips, please view this video (https://www.youtube.com/watch?v=vUwZiY6G24U&feature=emb_logo) .