Office Administrator

Find full job description and application instructions at columbialand.org/jobs.

The Office Administrator is responsible for general office operations and building management at CLC’s office in Chatham, NY. This position will work closely with the Accounting Coordinator and VP of Finance & Operations to ensure CLC is a smoothly operating organization. This position provides administrative, technical, and organizational support to various staff. This role is primarily in-office and 25 hours per week at $18-$20 per hour.

Duties and Responsibilities

• Answer phones and greet visitors, effectively communicating via phone and email, in a friendly and professional manner. Direct calls to appropriate staff
• Oversee maintenance of office and office systems such as telephones, postage, office supplies, cleaning supplies, and other office equipment.
• Receive and sort incoming mail and deliveries and manage outgoing mail.
• Maintain supplies on a regular inventory schedule and interface with vendors
• Track pertinent information for all CLC hardware, equipment and CLC rental properties (3)
• Coordinate building repairs and maintenance with property manager
• Ensure proper systems are in place to maintain smoothly operating organization
• Assist with new employee on-boarding
• Assist with logistics of CLC events including internal gatherings
• Coordinate office files and archiving schedule

Qualifications

Qualifications required to excel in this position can come from professional and lived experiences. Below we describe what we believe to be important qualifications for a candidate while remaining open to diverse backgrounds that can lead to these skill sets. Position descriptions are often presented in a way that leaves qualified candidates, particularly women, people of working-class backgrounds, people of color, and LGBTQIA applicants, feeling unwelcome, intimidated, uncomfortable, and/or unqualified to apply. Recognizing that, we strongly encourage anyone who feels passionate about this work and believes they have what it takes to thrive in this role to apply.

Minimum Qualifications:

• Minimum two years office related experience
• Outstanding organizational skills
• Ability to multitask and work collaboratively in a team-oriented environment
• Ability to maintain attention to detail despite interruptions
• Must possess discretion and maturity to handle highly confidential information
• Commitment to CLC’s Diversity, Equity, and Inclusion values

Preferred Qualifications:

• Proficient in Microsoft Word, Outlook, Teams, and Excel
• Strong organizational skills and an ability to problem solve
• Comfort with office technology a plus
• Spanish language skills a plus

How to apply:

• Find full job description and application instructions at columbialand.org/jobs.
• Please submit a cover letter, resume, and three references to jobs@ColumbiaLand.org in a Word or PDF format. Only electronic submissions will be accepted.
• Applications will be reviewed as they are received.
• Applications received by May 24 will be given preference.
• Interviews will begin the week of May 24. Questions will be provided in advance and initial interviews will be conducted by phone or on Zoom by a panel of staff.

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Ability to Relocate:

• Chatham, NY 12037: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $20