Clerical Assistant 3

THE POSITION

Are you an administrative expert with a talent for organization and a keen eye for detail? If you thrive in multitasking environments, maintain confidentiality, and possess strong communication skills, you might be just what our team needs! We encourage you to apply today and channel your enthusiasm for exceptional support as you advance your administrative career. Engage with a lively culture that emphasizes personal and professional advancement, allowing you to unleash your creativity while making a real impact.

DESCRIPTION OF WORK

In this role, you will undertake a variety of responsibilities within the county maintenance organization. Your tasks will involve entering payroll data for highway, equipment, and office staff into the System Applications Product ZIPY and Employee Self Service systems, ensuring the precision of time statements. You will respond to payroll inquiries and ensure timely submission of all payrolls. Additionally, you will verify completed leave slips against a check-off sheet each pay period to confirm staff leave, recording these slips in each employee's leave record with appropriate color coding and filing them accordingly.

Other accounting responsibilities include completing and processing non-PO invoices, managing utility and local invoice payments through cash advancements, and performing monthly access coding for organizational purchasing cards. You will also process ice reimbursements for employees, manage payments for employee safety glasses, report dead deer to the county vendor or game commission as necessary, and track these for payment. Furthermore, you will handle the processing of hauling permits as required, input customer concerns into the Customer Care Center system, assign responsible personnel, and document initial contact dates and comments for customer concerns logged by the district office.

Interested in learning more? Additional details regarding this position can be found in the position description .

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with a 30-minute lunch.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
  
  

Required Experience, Training & Eligibility

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (commonwealth title); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.
  
  

Additional Requirements:

• You must be able to perform essential job functions.
  
  

In accordance with the seniority provisions of the applicable collective bargaining agreement, this position was previously posted for seniority candidates. Since there were no seniority candidates, it is now open to all applicants.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
  
  

Veterans:

• Pennsylvania law (51 Pa. C.S.
• 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov .
  
  

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).
  
  

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.